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Pennsylvania Information Management System (PIMS)
What Will PIMS Do For You ?
PASBO Conference
Sharon Clark, PDE
Alan Hartwig, Deloitte Consulting
Bob McGrath, PDE
Diane Meck, Pottstown School District
Colleen Shearburn, Unionville-Chadds Ford School District
March 6, 2008
PIMS Refresher
• PIMS is:
– PDE’s student-level information system designed to improve student
achievement through more efficient and effective use of data
– Enterprise-wide data collection, data warehouse and reporting
– Primary goal of PIMS is to enable the improvement of educational
achievement for all PA students.
• Implementation began in 2006 with PAsecureID
– ID assigned to 1.8M PreK-12 public school students in 733 LEAs
– First step towards longitudinal student data
• First Year of PIMS includes implementation of:
– Automated and secure data collection from LEAs
– Data warehouse – eScholar Complete Data Warehouse
– Reporting and analysis tools - Cognos
PIMS Status
• PIMS has:
– Collected data on more than 1.8 million students
• Demographic data
• Program participation
• School enrollment
– Collected data on more than 150K staff members
• Demographic data
• Staff Assignments
– Generated the Precode file for the PSSA exams
– Provided over 100 reports for LEAs and PDE
• PIMS will:
– Collect data on Course, Course Instructor, Course Enrollment in April
– Collect data on Student Attendance, School Calendars, Career and
Technical Education in August
PIMS Year 1 Schedule – March 2007 through August 2008
3/2007
4/2007
Requirements
Analysis
5/2007
6/2007
Year 1
Planning
7/2007
8/2007
9/2007 10/2007 11/2007 12/2007
Data
Submission
Pilot
1/2008
2/2008
3/2008
4/2008
5/2008
6/2008
7/2008
8/2008
Data
Submission
Training
Infrastructure
Acquisition
and
Implementation
Collection #1:
Student
Enrollment
Data
Collection
#2:
Staff Data
Collection #4:
Child Accounting
Data
Collection #3:
Course Data
Special Collection:
NGA High School
Graduation Rate
PIMS
Visioning
Standard
Report
Development
Year 2 +
Planning
Reporting
Training
Custom
Reporting
Requirements
Custom
Report
Development
SIF Pilot
Today
PIMS 2007-2008 Data Collection Schedule
Reporting Date
eScholar
Domain
Attendance
eScholar Template
Oct-08
Dec-08
Jan-08
Mar-08
Apr-08
Student Summary
Attendance
Aug-08
X
Course
X
X
Course Instructor
X
X
Course
Student Course
Enrollment
X
X
Enrollment
School Enrollment
X
X
X
X
Groups and
Programs
Programs Fact
X
X
X
X
Staff
Spec
Grad
Staff
X
X
X
Staff Assignment
X
X
X
Staff Snapshot
X
X
X
Student
X
X
X
X
Student
Student Snapshot
X
X
X
X
Schedule
Day Calendar
X
District
District Annual
Facts
X
Location
Location Annual
Facts
X
X
X
PIMS Course Collection
• Student/staff data being collected in March
– Precode demographic update
– English Language Learners (ELL)
• Course data will be collected in April. This will
include 3 new templates:
– Course
– Course Instructor
– Student Course Enrollment
• Webinars will be held in March on the Course
specific data
• Course collection will allow PDE to correctly
calculate Highly Qualified Teacher (HQT)
Impact of PIMS on PDE Collections/Systems
Current Collection/System
Description
Impact
Electronic Dropout/Graduate
Report (EDGR)
Collects data on individual dropouts and graduates in PA public
secondary schools
Retire in 2008-2009
Low Income Percentages
(manual process)
Consolidates information reported by LEAS on percent of
students from low income households
Retired
Elementary/Secondary
Public Enrollment (ESPE)
Collects and reports enrollment data for public school, by grade,
gender, and ethnicity
Retired
Secondary Course
Enrollments (SECCEN)
Collects course enrollment data by gender, course length and
grade
Retired
Limited English Proficiency
(LEP)
Performs data collection, maintenance, and reporting for
students with LEP in school districts and charter schools
Career and Technical
Student Information System
(CATS Student)
Collects career and technical student enrollments and
completions by approved program
Retired
Child Accounting (CAD)
Collects attendance and membership data from Pennsylvania’s
501 school districts and other educational entities
Expect to retire in 20082009 school year
Elementary/Secondary
Professional Personnel
(ESPP)
Collects data on all certificated and non-certificated elementary
and secondary professional employees employed in the public
schools
Retired
Precode (DRC)
Collects information on students to allow for the creation of preprinted PSSA test labels
Collected and updated
through PIMS exclusively
Collect student
demographics in PIMS
then load into existing
application
Upcoming Significant PIMS Activities
• SIF Pilot in late Spring
– Student Locator Framework
– Vertical Reporting Framework
• Updated collections for Day Calendar and CTE
data in August 2008 collection
– New information to be released in March
• Continuation of PIMS Pilot group through the
August 2008 data collection
– Pilot group provides invaluable advice and input to the
PIMS team
• Generation of initial HQT and Child Accounting type
Reports
Data Collection Summary
Data Collection
LEAs submitting
# Records
Student
747
1,924,170
October Student
Snapshot
(Enrollment)
728
1,827,870
December Student
Snapshot
(Precode)
713
1,769.871
School Enrollment
692
1,955,233
Staff
702
164,432
Staff Assignments
686
183,908
LEA Participation Summary
For the
October
Enrollment
Report
Total
Submitted
Not Yet Submitted
Percentage
125
109
16
87.20%
Career and
Tech Centers
70
65
5
92.86%
Intermediate
Units
29
26
3
89.66%
500
496
4
99.20%
8
8
0
100.00%
732
704
28
96.17%
Charter
Schools
School
Districts
Juvenile
Detention
Centers
Overall
Future Scope of PIMS
• PIMS Steering Committee finalizing the plan for
Years 2 and 3
• Potential scope areas include:
– Additional data (e.g. assessment, safe schools, migrant,
special education)
– New sectors (e.g. post-secondary)
– New features and functionality
– Expansion of reporting and analysis tools to PDE and
LEA users
PIMS 2008-2009 Proposed Data Collection Schedule*
Data Collection Period
Data
October 2008
Student, Staff, Course, Day Calendar
December 2008
PSSA Precode, Special Education*
March 2009
Student, Staff, Course
August 2009
Student Attendance, CTE, Day Calendar
* Dependent on finalization of PIMS Year 2 Planning by the PIMS Steering Committee
Types of PIMS Reports
• Summary Reports
– Shows a summary of data uploaded or modified for a particular
template
• Verification Reports
– Alerts user to missing data or violations of business rules
– Shows summary and detail data uploaded for a particular
template
• Enrollment Reports
– Allows LEAs to review their enrollment data and print the Accuracy
Certification Statement (ACS)
• Precode Reports
– Allows LEAs to validate the information to be included in the Precode
extract is accurate
• Staff Profile Reports
– Provides summary, detail, and ACS reports to allow LEAs to validate
their staff data submissions
Planned Future Reports
• Course Enrollments
• HQT Related
• Child Accounting Related
• Career and Technical Education
• Student Achievement
What Will PIMS Do For You ?
• Collect data at individual student level instead of aggregate
• Reduce redundant and inconsistent PDE data collections
– Six data collections were eliminated in Year 1
– Collect data once and use it many times - “one version of the truth”
• Improve data quality
• Provide reporting and analysis tools
• Calculate HQT at classroom level
• Provide access to student achievement results to measure
impact of programs
• Calculate NGA graduation rate (4-year cohort)
• Provide ability to do longitudinal analysis
Unlocking the answers to ….
• What is the relationship between course offerings and
student performance?
• What is the impact of specific programs and services?
• How well do graduates of different middle schools do in high
school?
• What percentage of students who participated in a particular
program obtained their high school diploma?
• Are there early indicators that students will struggle in later
grades?
• Do students perform better after being in a charter school as
opposed to a public school?
• How does class size impact future student achievement?
PIMS Project Resources
• Project website: http://www.pde.state.pa.us/PIMS
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–
–
–
–
–
PIMS User Manual Volume 1 and 2
Who Reports Whom – updated version now available
Who Reports What
PIMS Access Database
Voluntary Vendor Participation Program
Informational and Training Webinar Recordings
• PIMS help desk
– Via phone – 1-800-661-2423
– Via web form – www.pde.state.pa.us/PIMS click on PIMS
Help link
• Searchable Knowledge Base
• Frequently Asked Questions
Panel Questions
•
What have been some of the challenges in
implementing PIMS this first year?
•
What have been some of the lessons learned?
•
What steps are you taking to ensure data quality?
•
How has PIMS impacted business processes?
•
What are some of the benefits that PIMS will
bring over time?
•
What changes will there be for the 2008-2009
school year?
•
What will the data collection schedule be for the
2008-2009 school year?
Questions and Discussion