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Pennsylvania Information Management System (PIMS)
Capital Area IU – PennData Group Meeting
Sharon Clark, PIMS Project Director
Dave Ream, PIMS Project Manager
October 23, 2007
PIMS Vision
Users
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PDE
Administrators
LEA
Administrators
Researchers
Principals
Teachers
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Business Drivers
Parents and Students
Policy Makers /
Legislators
Higher Education
Administrators
Alternative Schools /
Juvenile Institutions
Workforce
Data
Features of PIMS
Unique Student ID
Unique Staff ID
Enterprise Data Model
Data Collection/Vertical Reporting
Data Warehouse
Reporting and Analysis
Data Exchange (SIF and e-Transcript)
Access and Presentation
Security
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Identify and track individual students & staff
Meet state and federal reporting requirements
Streamline data collection process/reduce LEA burden
Provide users with easier access to data
Create central data repository for all key data
Security and privacy
Deliver information to users based on role, need and
authorization
Support automated data exchange through SIF
Support automated data exchange through e-Transcript
Use nationally recognized data standards - NCES, SIF, etc.
Track student progress from PK to K-12 to Post- Secondary
Improve data quality
Inform and support executive decision making
Support Return on Investment (ROI) analysis
Sectors
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 Student
 Course
 Program
 Assessment
▪ Staff
▪ District
▪ Financial
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PK
K-12
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Post-Secondary
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Workforce
Birth – Age 3
Adult Basic Education
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PIMS Year 1 Schedule and Timeline – March 2007 thru August 2008
3/2007
4/2007
Requirements
Analysis
5/2007
6/2007
Year 1 Planning
7/2007
8/2007
9/2007
Data
Submission
Pilot
10/2007
11/2007
12/2007
1/2008
2/2008
3/2008
4/2008
5/2008
6/2008
7/2008
8/2008
Data Submission
Training
Infrastructure
Acquisition
and
Implementation
Collection #1:
Student
Enrollment
Data
Collection
#2:
Staff Data
Collection #4:
Child Accounting
Data
Collection #3:
Course Data
Special Collection:
NGA High School
Graduation Rate
PIMS
Visioning
Standard
Report
Development
Year 2 +
Planning
Reporting
Training
Custom
Reporting
Requirements
Custom
Report
Development
SIF Pilot
Today
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Initial PDE Applications in scope for PIMS
Current Application
Description
PIMS Impact
Electronic Dropout/Graduate
Report (EDGR)
Collects data on individual dropouts and graduates in PA
public secondary schools
Expect to retire next SY
Low Income Percentages
(Paper and pencil process)
Consolidates information reported by LEAS on percent of
students from low income households
Retire this year
Elementary/Secondary
Public Enrollment (ESPE)
Collects and reports enrollment data for public school, by
grade, gender, and ethnicity
Decision Pending
Secondary Course
Enrollments (SECCEN)
Collects course enrollment data by gender, course length and
grade
Retire this year
Limited English Proficiency
(LEP)
Career and Technical
Student Information System
(CATS Student)
Child Accounting (CAD)
Elementary/Secondary
Professional Personnel
(ESPP)
DRC Precode
Performs data collection, maintenance, and reporting for
students with LEP in school districts and charter schools
Collects career and technical student enrollments and
completions by approved program
Collects attendance and membership data from
Pennsylvania’s 501 school districts and other
educational entities
Collects data on all certificated and non-certificated
elementary and secondary professional employees who
are employed in the public schools.
Collects information on students to allow for the creation of
pre-printed PSSA test labels
Collect student
demographics data in
PIMS then load into
existing application
Retire this year
Run in parallel this SY
Decision Pending
Collected by PIMS
beginning this SY
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PIMS Templates by Reporting Date
Reporting Date
eScholar Domain
Attendance
Course
eScholar Template
Oct-07
Dec-07
Mar-08
Student Summary
Attendance
Aug-08
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Course
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Course Instructor
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Student Course Enrollment
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Enrollment
School Enrollment
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Groups and
Programs
Programs Fact
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Staff
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Staff Assignment
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Staff Snapshot
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Staff
Student
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Student Snapshot
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Student
Schedule
Day Calendar
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District
District Annual Facts
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Location
Location Annual Facts
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PIMS 2007-08 Data Collection Schedule
Data collection period
Reporting Window
Snapshot Date
October 2007
10/15/07 - 11/09/07
10/1/07
December 2007
11/26/07 - 12/14/07
11/26/07
March 2008
TBD
TBD
August 2008
TBD
TBD
“Special” Graduation Rate Data Request *
10/15/07 – 1/31/08
Not Applicable
(Templates with snapshot dates are
not included in this submission)
* Pennsylvania will begin public reporting of graduation rates using the new National
Governors Association’s cohort graduation rate definition beginning with the class of 2010
(these students were ninth graders in 2006-07). This graduation rate calculation requires
individual student level data. Since PDE to date has not collected student level data, PDE
needs to reach back and collect the first time ninth graders from the 2006-07 school year.
While this is not a formal PIMS data collection, PIMS will be leveraged for this initiative.
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PIMS Pilots
• 14 LEAs participated in PIMS non-SIF Pilot for
October data submission
• Non-SIF Pilot will continue for subsequent
data submissions, including initial Staff data
submission
• Expect Pilot LEAs to submit staff data in late
October 2007
• SIF pilot planned for Spring 2008 with three
pilot LEAs
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PIMS Project Governance
PIMS Steering Committee
(Secretary of Education and Cabinet)
PIMS
Advisory
Group*
Intermediate Units
(IUs)
PIMS
Project Team
PDE
Data
Council
LEA PIMS
Administrators
PDE Staff
* - Representatives from key
stakeholders - IUs, LEAs, SIS
Vendors, Principals, and Teachers
LEA SIS Vendors
Superintendents, Principals, and Teachers
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PIMS – Future Scope
• PIMS Steering Committee to determine scope
• Potential scope areas: assessment, safe schools, migrant,
special ed, early childhood, postsecondary
• eTranscripts
• Rollout Cognos business intelligence tools, leveraging
eScholar’s metadata framework, to PDE and LEA users for
ad hoc reporting and data analysis
• Provide SIF infrastructure at state level using Edustructures
solution for those LEAs who wish to use vertical reporting
and student locator framework functionality
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PIMS Project Resources
• Project website: http://www.pde.state.pa.us/PIMS
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PIMS User Manual Volume 1 and 2
Who Reports Whom
Who Reports What
PIMS Training Information
Special Grad Rate Collection Information
Informational and Training Webinar Recordings
PIMS Access Database
• PIMS help desk: [email protected]
• EdHub PIMS Community coming soon and will
include new level 1 PIMS help desk
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Questions and Discussion
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