Transcript PIMS Pennsylvania Information Management System

• PDE’s Primary Goals for PIMS
• History and Evolution of PIMS
• Impact of Bad Data
• Data Quality Network Initiative
• Moving Forward
Central Intermediate Unit 10 - SAC Meeting
9/11/13
• Meet PDE and Federal reporting regulations
• Provide longitudinal tracking of education progress
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over time and across LEAs
Report timely and accurate education data through
standardized reporting capabilities
Establish enterprise-wide systems and processes to
streamline data management and utilization
Improve education decision-making through the use of
high quality data
Provide multi-year longitudinal data to help teachers
and administrators address individual student needs
Empower teachers with state-of-the-art data analysis
tools to improve individual student achievement
Central Intermediate Unit 10 - SAC Meeting
9/11/13
PIMS Collection Calendar 2007-08
4 “Collections” – 15 Templates
Data Collection Period
Reporting Window
Snapshot Date
October 2007
10/15/07 – 11/9/07
10/1/07
December 2007
11/26/07 – 12/14/07
11/26/07
March 2008
TBD
TBD
August 2008
TBD
TBD
“Special” Graduation
Rate Data Request for
2006-07 “Cohort”
10/15/17 – 1/31/08
N/A
Central Intermediate Unit 10 - SAC Meeting
9/11/13
• 20 “Collections”
• 30 “Templates”
• 4x per year “project” to a year-round,
constantly evolving task
• Multiple Collections Open at a Time/Different
Purposes
• 2013-14 Collection Calendar
• PIMS Manual Vol. 1 & 2 (2007-08 Vol. 1, 160
pgs.; Vol. 2, 94 pgs.)
• 2013-14 – any guesses??
Central Intermediate Unit 10 - SAC Meeting
9/11/13
• Cohort Graduation Rate and Dropout Rate
• Pre-code for PSSA, Keystone Exams, CDT Uploads
• Accountability Reporting – PSSA, Keystone Exams,
CDT Uploads, PVAAS Uploads
• English Language Learners – ACCESS for ELLs
• Safe Schools Reporting
• Special Education Reporting
• Career and Technical Education (CTE) Reporting
• October 1 Enrollment Data Reporting
• Child Accounting Subsidies
Central Intermediate Unit 10 - SAC Meeting
9/11/13
October 1 Enrollment Collection
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Used for planning and policy development (State & Federal)
“Official” Enrollment for School Year
Low Income Determination
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Official Free/Reduced Lunch Count
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Official Poverty Count - Field 88 (Poverty Code) in Student Template –
Determined by LEA
Field 33 (Ec. Status) – Participation in F/R Lunch Program
Field 131 (Food Prog. Elig.) – Eligible for F/R Lunch Program
Title I (2013-14 PIMS – no eGrants)
Teacher Loan Forgiveness Program (30.1% Poverty Level)
Limited English Proficiency (LEP) (2013-14 PIMS – no LEP System)
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Title III Funds
Central Intermediate Unit 10 - SAC Meeting
9/11/13
Child Accounting (Including what other LEAs report for you)
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State Subsidies
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Basic Education Funding
Special Education Funding (different from 12/1 Child Count for Feds)
Tuition for Orphans Subsidy (1305/1306/Homeless)
Secondary Career & Technical Education Subsidy (Approved Reimbursable
Programs – CTE Collection)
Membership Data Used to Calculate District Tuition Rate
Weighted Average Daily Membership (WADM)
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Used in calculation of aid ratios for State subsidies
Average Daily Attendance (ADA)
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No Child Left Behind (NCLB)
Adequate Yearly Progress (AYP)
School Report Card
School Performance Profile
Federal ADA Report
Central Intermediate Unit 10 - SAC Meeting
9/11/13
Educator Effectiveness (Student/Teacher/Course Linkage)
• Teacher Evaluations (Compensation?)
• Teacher Grievances
School Performance Profile
• Public Perception (Student Growth, Courses of Rigor, Grad/Dropout
Rates, Attendance)
• Transparency
Educator Dashboard & Early Warning System (Proposed)
• Use PIMS Data to Identify Students At Risk of Dropping Out
• Curricular, Instructional, and Program Decisions
• Use a Catalog of Effective Differentiated Instruction & Interventions
Central Intermediate Unit 10 - SAC Meeting
9/11/13
• Significant Issues with Data Quality in Previous Years
• PDE Tasked IUs to Provide Assistance to LEAs for:
• Timely and Accurate Data Collection
• Implementing and Sustaining Data Governance and Data
Best Practices
• Facilitate Monthly Data Quality Network Meetings
• Assist LEAs With Data Quality Engine (DQE) Use (Goes
“LIVE” October 1) – Front End Edit Validations
• Conduct Training for PDE’s “Data Quality Certification
Program” (Tentative Roll Out Spring/Summer 2014)
Central Intermediate Unit 10 - SAC Meeting
9/11/13
• IU Regional Leads – Region 6 Lead, Dan Berger (Also IU 11
Point of Contact)
• IU Points of Contact – IU 10, Kim Moyer; IU 8, Barry Frye
Central Intermediate Unit 10 - SAC Meeting
9/11/13
• New Data Flow Process – Up Front Edit Checks
• Additional Validation Layer Between File Manager & Batch
Manager Verifications in PIMS Upload Process
• Compound Data Quality Checks
• Validations on a single row or within a single template
• Advanced Data Quality Checks
• Validations across templates, query the data warehouse, or
query groupings in a single template
• All templates for a collection must be “batched” together
• Data Exception Requests
• Always Correct the Source System
Central Intermediate Unit 10 - SAC Meeting
9/11/13
• Tracks:
• Entry Level PIMS Administrators
• PIMS Administrators
• LEA Administrators
• Data Entry
• Specialty Modules:
• Data Quality Engine
• PA Secure ID
• School Performance Profile
• Teacher-Student Data Linkage/Educator Effectiveness
• Special Education
• Child Accounting
• Career and Technology Education
Central Intermediate Unit 10 - SAC Meeting
9/11/13
• Goals:
• Reduce data-related errors in federal and state reporting
• Reduce data-related errors and inaccurate reporting that can
lead to reductions in funding
• Increase the quality of the data that will be used for evaluation
purposes, such as the School Performance Profiles
• Increase understanding of critical issues such as FERPA, data
relationships and best practices
• Create an effective and enterprise-wide culture of data quality
• Improve the quality, timeliness and understanding of the data
used for educational reporting, decision-making and
school/student improvement
Central Intermediate Unit 10 - SAC Meeting
9/11/13
• Reinforce that data management responsibilities are
critical to an effective school environment and require
a specific set of skills (LEA Administrators)
• Who is doing the job? Do they have the skills? Are they the best
person for the job? What other duties do they have? Do these
other duties interfere with PIMS responsibilities? How are they
paid? Is there administrative oversight or are they are on their
own? How do they resolve errors?
• Do you have a back-up plan? What would happen in your
district if your PIMS person has a sudden long-term absence or
leaves the district?
Central Intermediate Unit 10 - SAC Meeting
9/11/13
• What can Superintendents do to facilitate a culture of
data quality?
• Lead by Example & Prioritize PIMS
• Enroll in the DQC Program
• Ask to see the data
• Use the data (Cohort Grad Rate, Incident Reporting, Enrollment
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Data)
Schedule & Participate in Data Team meetings
Be involved in Data Calendar formation
Make PIMS Data an agenda item at Admin. Meetings
Central Intermediate Unit 10 - SAC Meeting
9/11/13
• What can Superintendents do to facilitate a culture of data
quality?
• Support
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Talk to PIMS Admin./Data Entry Personnel
Provide Resources (TIME/QUIET/SHUFFLE DUTIES/SUBS)
Identify Existing Obstacles to Quality Data
Encourage Participation in DQC Program
Require Attendance at PDE Webinars for each Collection
Work with them through a PIMS submission
Complete the PIMS Administration Discussion Exercise
•Be Involved
Central Intermediate Unit 10 - SAC Meeting
9/11/13
• http://www.padqc.org/ (Overview of DQC)
• http://www.padqc.org/learn/index.php (DQE Simulations)
• http://vimeo.com/68623641(PA Educator Dashboard)
• http://www2.ed.gov/about/inits/ed/edfacts/index.html
(EdFacts)
• http://www.portal.state.pa.us/portal/server.pt/community
/pims-pennsylvania_information_management_system/8959
(PDE PIMS)
• http://www.nga.org/cms/home/nga-center-for-bestpractices/center-issues/page-edu-issues/col2content/main-content-list/high-school-redesign.html
(National Governors’ Association Compact on Cohort
Graduation Rate)
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Central Intermediate Unit 10 - SAC Meeting
9/11/13