Transcript Transitional Housing Program Plus - THP

Santa Clara County
Department of Family &
Children’s Services
THP-Plus Program
Scattered Site Model
THP-Plus Training, October 18, 2007
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THP-Plus Models
Santa Clara provides a variety of housing
options and support Services through
contracts with the following models:
1. Host Family Models
2. Scattered Site/Apartment Housing
3. Single Site Model (SJSU)
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Initial Steps To Program
Development

Prepare County THP-Plus Plan and Submit to
CDSS.
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Review the existing CFL’s, ACL’s, and ACIN’s.
Review all available program materials.
Review CDSS regulations 30-912 through 31-002.

Receive County Approval Letter from CDSS for
plan.
 Secure BOS approval to issue a Request for
Plans (RFP) and Delegation of Authority to enter
into MOU’s with selected providers.
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Preparation of RFP
 Follow
CDSS Division 23 Rules for
Procurement.
 Follow BOS Policy for Procurement.
 Prepare RFP.
 Post RFP on RFPDepot.
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Key Contents of RFP
Section 1:
I.
Invitation to Apply
II.
Introduction (paragraph explaining the program)
III. General Information
a.
b.
c.
d.
IV.
V.
Term of Memorandum of Understanding
Extensions
Amount and Availability of Funds
Compensation
Program Plan (must operate a program in accordance
with the CDSS Regulations, Division 30-912 – 919 and
the County of Santa Clara THP-Plus Program Plan.
Program Specifications

Section 1 – Organizations Financial Capability
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Key Contents of RFP, Cont.
Section 2:
1.
Transitional Housing Placement-Plus Program Plan

Every applicant must prepare a THP-Plus Plan in
accordance with the CDSS regulations and the
County THP-Plus Plan.

Plans will be used as the certification document.

This section contains the THP-Plus Certification
Standards outlined in CDSS Regulations 30-920.
2.
TILP (All participants must have a TILP).
3.
Tenant Rights
4.
Housing Statutes (State and Federal)

Define Housing Type
a.
b.
c.
d.
Scattered Site
Single Site
Lease Type (Master or Direct Lease)
Housing Type (Permanent or Transitional)
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Key Contents of RFP, Cont.
Employee Regulations
5.


Assurances regarding sufficient level of culturally competent,
multi-lingual, trained and qualified staff.
Criminal background checks, drug and alcohol history, etc.
Section 3: Cultural Competence
Section 4: Organizational Capability
Section 5: Budget and Budget Narrative


THP-Plus Cost per Month per Participant Budget
Provided the rate per participant
Section 6: Outcomes and Evaluation

Goals and Measures included in the SCC THP-Plus
Plan
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RFP Review Process

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Timeframe to prepare plans: 29 days.
Five Reviewers.

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Each Section is Reviewed and Scored Separately.

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3 SCC/SSA Employees/2 Nonprofit Employees
Based on the Evaluation Criteria included in the RFP.
The Reviewers Meet to Discuss and Develop a
Recommendation for Funding.
OCM Prepares a Request for Approval of Agreements to
the SSA Director.
Develop Memorandum of Understandings.
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Develop MOU’s

Prepare Transmittal to the BOS Requesting Delegation
of Authority to Enter into MOU’s with THP-Plus Providers
Selected Through an RFP Process.




Term
THP-Plus Provider Eligibility
THP-Plus Provider Plan (outline RFP language for plan development)
Plans must be certified by SSA (attached as Scope of Work)
• Certification Letter Sent to Providers and CDSS


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Length of Stay (maximum 24 months)
Referrals, Application Process and Termination
Services Provided
Outcomes and Evaluation (ETO Database)
Forms
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Payment to Providers
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Payments are made by OCM.
The document authorizing payment is the TILP which is
used to complete an application registration in CalWIN.
The application registration results in the issuance of a
CalWIN case number.
Provider’s submit an individual invoice for each
participant.
Invoices are approved by ILP.
Payments are made in CalWIN under 9X, with a
subpayee type of THP-Plus.

This payment process allows SSA to track all the payments for
each participant since some move between housing models and
providers.
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Site Monitoring
 Site
visits will be conducted during
December.
 Joint Effort Between OCM and Program.
 Internal Auditor will review financial
records.
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Contact Information
James Anderson, CC25I Coordinator…….........408-975-5129
 Frank Azad, ILP Supervisor……………………..408-975-5725
 Lynette Harrisson, Contracts Management.........408-491-6877
[email protected]

Handouts:
Request for Plans (RFP)
RFP Evaluation Score Sheet Form
MOU
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