Transcript Easy Grading & Record Keeping with Forms
Easy Grading & Record Keeping Using Word Forms and Templates RECAP 2006 Karen Jogan – [email protected]
Michele Mislevy – [email protected]
Albright College, Reading, PA http://faculty.albright.edu/edu/mmislevy/Conferences.htm
A Form
• Is a document that users can view and complete in Microsoft Word • Can contain text boxes, check boxes and drop down lists (fields) • Can be organized in tables • Offers protection to prevent users from changing data • Can gather data to export – Excel or Access • Tab key moves around form
Example – Lesson Plan Template
Dropdown field Textbox Checkbox
•Shaded areas are fields •Unshaded areas are protected •Can’t spell check protected doc
Example – Grading Checklist
•Shaded areas are fields •Unshaded areas are protected •Can’t spell check protected doc
Why Use a Form?
• Gather and collect data – easy to distribute • Checklists • Rubrics for grading • Timesaver
How is a Form Created?
1. Sketch a layout – Structure and Fields 2. Enter the structure in Word – tables can assist in aligning data 3. Turn on the Forms toolbar and add fields 4. Protect 5. Save as a Template (optional) 6. Test and implement
Forms Toolbar
Checkbox
•offers defined list of choices •may choose none, any or all
Textbox
• Accepts text & no’s
Protection Dropdown field
• Defined list of options to choose from •View-Toolbars-Forms to activate
Saving as a Template - Optional
• Appears in the File-New dialog box – saves in the Microsoft Office Templates folder automatically • Always opens as a copy – protects users from overwriting the original • File-Save As – change document type to read Document Template – gives file a .dot extension
Your Turn
• Recreate the Lesson Plan Template form
Brainstorm
• What kinds of forms could help increase your productivity?
• Could this technology be integrated into your course to help your students?
Sketch a Layout
• Identify your need – what data do you want to compile?
• Design structure and fields on paper – what will support your data gathering needs?
• Construct your form in Word – structure first, then fields • Save as a Template – test