Transcript here - the European External Action Service

Strengthening the Civil Society in
promoting Human Rights and
Development in Fiji
Reference:
EuropeAid/136-491/DD/ACT/FJ
Lot 1
Civil Society Organizations and Local
Authorities - € 1,900,000
Strengthening
human rights
and
development
in Fiji
€2,440,000
Global objective:
Improve governance and
accountability by empowering citizens
to express collectively their demands
Lot 2
European Instrument for Democracy and
Human Rights (EIDHR) - € 540,000
Global objective:
Support to democracy by contributing to
the development and consolidation of
democracy, rule of law and respect of all
human rights and fundamental
freedoms
Objectives and priorities
Improve governance
and accountability,
inclusive policy-making,
engagement with
public authorities
Promote
democracy,
enhanced oversight
in support of
national processes
Inclusive and
sustainable growth.
Focus on marginalized
and vulnerable groups
and communities
Financial support
to third parties is
compulsory
under Lot 1
PRIORITIES – LOT 1
 Sector-based networking and coordination: Build
and sustain national and grassroots levels
networks, share lessons learnt and good practices.
 Monitor and report on democratization and
development issues; engage with the public
authorities on relevant policies.
 Capacity building initiatives to promote sustainable
growth through private sector development,
advocate policy reforms for job creation,
entrepreneurship and decent work.
 Assist Fiji in meeting its international commitments
 Gender equality, strengthen women's participation
in decision-making processes, politics and
economic empowerment.
Objectives
and priorities
PRIORITIES – LOT
Development and
consolidation of
democracy and rule of law
Respect of all
human rights and
fundamental
freedoms
Enhance participatory
and representative
democracy,
transparency and
accountability
2
 Improved access to justice with a focus on
marginalized and vulnerable groups and
communities.
 Engage in national initiatives to strengthen and
reform the justice system (e.g. policy debates,
promotion of inclusive processes, enhancing of
research and study-undertaking capacities).
 Assist national policies and programmes for an
independent and well-trained media.
 Human Rights research and advocacy in relation
to Fiji’s UPR commitments, justice sector reform
and/or media independence, including freedom
of expression.
Objectives
and priorities
Special provisions
Lot 1 – CSO/LA
€ 1,900,000
Minimum amount: € 400,000
Maximum amount: € 650,000
 Partnerships are
obligatory.
 Financial support to
third parties is
The EU will fund a maximum of 90%
compulsory only for
(Fiji-based CSOs) or 75% for EU CSOs
Lot 1.
Lot 2 - EIDHR
 Team-up with
€ 540,000
community-based
organizations and
Minimum amount: € 240,000
Maximum amount: € 300,000
from rural and
marginalised areas
The EU will fund a maximum of 95%
is encouraged.
- The remaining balance
must be financed from
sources other than the
EU budget or the
European Development
Fund.
Financial
allocations
Eligibility criteria – The Actor
Civil society
organization
Non-profit
Legal person
Applicant or
coordinator
The Coordinator is the
main interlocutor of the
EU and represents and
acts on behalf of any
other co-beneficiary (if
any) and affiliate(s).
Established in
Fiji or the EU
Directly responsible
for the preparation
and management of
the action (coapplicants/affiliates)
Eligibility criteria – Co-applicants
Established in
Fiji or the EU
Civil society
organization
Directly responsible
for the preparation
and management of
the action (coapplicants/affiliates)
Non-profit
Coapplicants
Legal person
Participate in designing
and implementing the
action. Incurred costs
eligibility same as
applicant’s
Sign Mandate in
application form
NUMBER OF APPLICATIONS AND GRANTS
Up to 1
application per lot
Number of
applicatio
ns and
grants per
applicant
Up to 1 grant
per lot
An applicant can
be a co-applicant
or affiliate under
another
application
Multiple
applications per
lot
Number of
applications
and grants
per coapplicant
Multiple
grants per
lot
May be the
applicant or
affiliate under
another
application
The potential applicant may not participate in the Call or be
awarded grants if its in any of the following situations:
 Bankrupt or being wound up; has suspended business activities,
 Persons in-charge convicted of an offense concerning their
professional conduct
 Guilty of grave professional misconduct
 Failure to pay their social security contributions
 Subject to fraud, corruption, criminal organisations, money
laundering or any other illegal activities
 Administrative penalty
The applicant must declare
that himself, the coapplicant(s) and affiliated
entity(ies) are not in any of
these situations (Part A,
section 3 of the grant
application form).
Eligibility
criteria
Affiliated entities
Structural link with applicant (legal or
capital link) which existed before and its
independent of the call
Financial control
Daughter/parent/
sister companies
Membership, i.e. network, federation,
association etc
Exception: An association or
group of entities which were
specifically established for
the sole purpose of this
action and which together
comply with the criteria.
Eligibility
criteria
What's not an
affiliated entity
Into a (procurement) contract or
subcontract with a beneficiary, act as
concessionaires or delegates for public
services from the beneficiary
Receiving financial support from
beneficiary
Cooperate on regular basis (MoU) or share
assets
Signed consortium agreement under the
grant contract
Eligibility
criteria
ASSOCIATES AND CONTRACTORS
THE FOLLOWING ENTITIES ARE NOT APPLICANT(S) NOR AFFILIATED ENTITY(IES) AND DO
NOT HAVE TO SIGN THE "MANDATE" OR "AFFILIATED ENTITIES' STATEMENT
Play a real role in
the action but
may not receive
funding from the
grant, with the
exception of per
diem or travel
costs.
Associates do not
have to meet the
eligibility criteria
as the applicant
but must be
mentioned in the
Application form
The grant
beneficiaries and
their affiliated
entities are
permitted to award
contracts.
Associates
Contractors
Associates or
affiliated entity(ies)
can NOT be also
contractors in the
project.
Contractors are
subject to the
procurement rules
set out in Annex IV
to the standard
grant contract.
in
Fiji
Duration:
24-36 months
Sectors and themes: See
Objectives of programme.
Actions can address more than one
specified objective
A PARTICULAR ACTIVITY:
F I N AN CIAL S U PPORT TO T H IRD PA R TIES
in order to help achieve the objectives but may not be the main purpose of the action
Maximum amount per third party is € 60,000 (about FJ$ 144,800)
Applicants should define mandatorily in the grant application form:
1. The foreseen objectives and results,
2. The different types of activities,
3. Types/categories of persons which may receive financial support,
4. Their selection criteria,
5. The criteria determining the exact amount of financial support for each
third party,
6. The maximum amount(s).
Financial support is
compulsory under Lot 1 and
recommended under Lot 2.
Third parties cannot be
affiliates, nor associates, nor
contractors
I N E L I G I B L E AC T I O N S
 Actions concerned only or
mainly with individual
sponsorships for
participation in workshops,
seminars, conferences;
 Actions concerned only or
mainly with individual
scholarships for studies or
training courses;
 Proselytism;
 Microfinancing;

One-off conferences that are
not part of wider activities;
 Actions which discriminate
against individuals or
groups of people on grounds
of their gender, sexual
orientation, religious beliefs
or lack of them, or their
ethnic origin;
 Actions supporting political
parties;
 Actions consisting
exclusively or primarily in
capital expenditure, (land,
buildings, equipment and
vehicles etc).
VISIBILIT Y OF THE ACTION
Contractual obligation
Must publicise and raise
awareness of EU funding
Communication and visibility
manual (page 14 of Guidelines)
Press Officer of EU Delegation
Important: The European
Union and the EU Delegation
for the Pacific place great
importance on the visibility of
EU-funded projects.
The Costs – Eligibility of costs
Direct eligible costs
Admin costs
(overhead):
Max 7% of total
eligible costs
Eligible
costs
Contingency reserve:
Max 5% of total
eligible costs
Tax
(with proof that
it cannot be
reclaimed)
INELIGIBLE COSTS
 Debts and debt service
charges (interest)
 Provisions for losses or
potential future liabilities
 Costs declared by
Beneficiary(ies) and
financed by another action
or work programme
receiving an EU grant
 Currency exchange losses
 Credit to third parties
 Purchases of land or
buildings except where
necessary for the direct
implementation of the
action. If so, the ownership
must be transferred to the
final beneficiaries, at the
latest at the end of the
action
How to Apply
Register in
PADOR
Prepare
your
concept
note
Send your
application
(What, How,
Where and
When)
Register in
PADOR
PADOR is an online database in which organisations register and
update their profile regularly.
For Phase 1 - Concept notes registration is compulsory for applicants
For Phase 2 - Full proposals, registration is obligatory for all entities.
Step 1: Before starting to register your organisation in PADOR, please read the ‘Quick
guide’ on the website. It explains the registration process.
http://ec.europa.eu/europeaid/pador-guide-applicants_en
Also, have a scanned copyStep
of your
organisation’s
statute
of registration as NGO and the
2: Create
an ECAS
account.
latest financial report (audited or internal)
https://webgate.ec.europa.eu/cas/eim/external/register.cgi
Step 3: Go back to PADOR website and create your PADOR profile:
http://ec.europa.eu/europeaid/pador_en
Step 1
Read the Guide
Step 2
PADOR & ECAS
Step 3
PADOR profile
ProcedureProcedure
to followto–follow
Concept note
2.
Relevance
of the action
(3 pages)
1. Summary
of the action
(1 page)
3.
Description
of the action
(1 page)
4. Checklist
Concept note
(Part A of
Grant
Application
Form)
Concept notes in English only
and not handwritten.
Budget: Provide only an
estimate and the percentage
requested from the EU.
Detailed budget is only required
in the Full Proposals.
5. Declaration
For reasons of administrative
efficiency, the EU may reject
any Concept Note sent in due
time but received after the
effective date of approval of
the Concept Note evaluation
Delegation of
the European
Union for the
Pacific
Postal address:
Private Mail
Bag, G.P.O.,
Suva, FIJI
If hand
delivered:
Level 6, Tappoo
corner of Scott
& Usher streets.
When
By registered mail
and in a sealed
envelope with:
- Reference
number and title
of the call
- Lot number
- Full name and
address of
applicant
- ‘Not to be
opened before the
opening session’
Where
- Concept note
- Checklist
- Declaration
- One original,
one copy and
one electronic
version (must
be exactly the
same as the
paper version)
How
What
Send your
Each Concept Note together with the Checklist and the Declaration
application
must be submitted in one original and 2 copies in A4 size, each
(What, How, Where bound.
and When)
Deadline for
submission
of Concept
Notes:
13 February
2015, 4pm
Suva time
- Date of
dispatch, the
postmark or
the date of
the deposit
slip.
Questions and clarifications
 Send us your questions by 4pm 23 January 2015 to
[email protected]
 The EU Delegation will respond by publishing a Frequently Asked
Questions (FAQs) will be published on the EuropeAid website
https://webgate.ec.europa.eu/europeaid/onlineservices/index.cfm?do=publi.welcome and on the EU Delegation for the
Pacific website http://eeas.europa.eu/delegations/fiji/index_en.htm
 There won’t be any individual replies
 All questions related to PADOR registration should be addressed to the
PADOR help desk: [email protected]
What comes after
Evaluation of
Concept
Notes and
selection of
applications
All
applicants
are
informed
Evaluation
of full
applications
(only
successful
applicants)
Notification
of grant
award and
contract
signing
EVALUATION AND SELECTION OF CONCEPT NOTES
 Examined and evaluated by the EU (possible assistance of external assessors)
1. Administrative check
 Compliance with the submission deadline.
2. Concept Notes that pass the administrative check will be evaluated on the basis of:
Relevance to the
Points
1. Objectives and priorities
5*2
2. Needs and constraints in Fiji
5*2
3. Clarity of the identified
beneficiaries and target groups as
well as of their needs
4. The added value elements of your
proposal
5
5
Only concept notes with a
score of at least 30 points
will be considered for preselection.
Design
Points
1. How coherent the overall design
of the action is
5*2
2. Feasibility of the action and
consistency in relation to objectives
and expected results
5*2
INDICATIVE TIMETABLE (MIGHT CHANGE!)
Information meeting
Deadline for requesting any clarifications
from the EU
Last date on which clarifications are
issued by the EU
Deadline for submission of Concept Notes
Information to applicants on opening,
administrative checks and concept note
evaluation (Step 1)
Invitations to submit Full Application
Form
Deadline for submission of Full
Application Form
Information to applicants on the
evaluation of the Full Application Form
(Step 2)
Notification of award (after the eligibility
check) (Step 3)
Contract signature
DATE
15 January 2015
TIME*
10am (Suva time)
23 January 2015
4pm (Suva Time)
30 January 2015
-
13 February 2015
4pm (Suva Time)
23 February 2015
-
9 March 2015
-
20 April 2015
-
May 2015
-
May 2015
-
May 2015
-
LIST OF ANNEXES
DOCUMENTS TO BE COMPLETED
 Annex A: Grant Application Form (Word format) PART A
ONLY – Concept Note + Checklist + Declarations
 Don’t forget to complete registration in PADOR!
DISCLAIMER
The contents of this presentation do not
replace the guidelines and application
forms which are the only binding
documents for the Call.
Vinaka and
Dhannewaad!

Any questions?