Transcript European Union

European Union
Innovative Approaches to Cash delivery for the Malawi
Social Cash Transfer Programme
Information on EU Funding
• DEVCO/DCI-FOOD/L/ACT/131-101
• INFORMATION SESSION
30 March 2011
LEGAL NOTICE
• This presentation is for information only.
• The legal texts are contained in the published
Guidelines for applicants and in the standard
grant contracts attached to the Guidelines and
available on the webpage of DEVCO
• European Aid and Development Cooperation
http://ec.europa.eu/europeaid/work/procedures/imple
mentation/grants/index_en.htm
Background EU Funding
• Food Security Thematic Programme 2007-2010
• Component 5: Innovative Approaches
• Objective: stimulate and capture innovative,
locally owned and sustainable solutions to
current and future food security challenges
• Malawi envelope: EUR 3 300 000 (received
from 2008 funds)
Context for EU Funding
• Use of funds: Support to Social Cash Transfer
Programme in Malawi: innovative, locally
owned, sustainable, addressing food security
challenges
• Priority Issues: Proposals must fit within the
government’s context and must take account
of ongoing developments
Size of Grant
• Minimum EU contribution: EUR 2 700 000
• Maximum EU contribution: EUR 3 300 000
Number of Grants
• It is expected that one grant will be awarded
• Contracting Authority: EU Delegation Malawi
Eligibility - actions
•
•
•
•
Duration: between 24-36 months
Contribute to financial development within the
framework of the existing social cash transfer
Location: SCT Sectretariat Lilongwe, districts
Mchingi, Machinga and possibly Mangochi
Types of action:
–
–
Facilitation of the pilot of e-payment technologies
Monitoring and evaluation of the pilot actions
Important:
• Actions must fit within government’s context and
existing developments (pages 9-11 of the guidelines)
Eligibility - applicants
Applicants can be:
–
–
–
–
NGOs
Local authorities, public sector bodies
International Organisations
Private Sector
Other criteria:
– Be directly responsible for the preparation and
management of the action – not acting as an intermediary
– Have prior working experience in Malawi
– Can be individual organisations but partnerships preferred
Applicant acts as “lead organisation”
Partnerships
Potential Partners:
•
Financial service providers, i.e. organisations that
operate a technology that can transfer money to final
beneficiaries
Important:
• Partnerships are encouraged to enhance technical
and financial capacity
• Partner organisations are bound by the same
eligibility criteria
• Non-profit rule: Grants may not have the purpose or
effect of producing a profit for the grant beneficiary
or its partner (s) (PRAG 6.2.10)
EU Contribution
• Minimum %: 50% of eligible cost
• Maximum %: 100% of eligible cost
• Maximum 80% of accepted cost
• Accepted cost = estimated total eligible costs +
taxes, including VAT, where the beneficiary
can show it cannot reclaim it
% explained in Malawi context
• 80% accepted cost (the VAT issue):
• If applicant can show (s)he cannot reclaim Taxes;
Taxes can be considered as co-financing in the
accepted costs
• However, so far in Malawi: EU funded projects can
reclaim/be exempted from VAT – therefore this
option is not applicable to Malawi
• EU Delegation and NAO can assist in obtaining
exemption from MRA
% explained in Malawi context
• 100% of eligible cost:
• only possible if applicant provides proof that
action fits within context of emergency, crisis,
violation of fundamental right etc. (art. 253 of
Implementing Rules)
• This option should not apply in the framework of
this Call for Proposals
• Conclusion: Proposals should include a level of
co-financing from applicant’s and/or partners’
own financial resources
Eligibility - costs
Eligible costs:
• Direct costs based on supporting documents
• Costs necessary for the implementation of the action
• Budget: Realistic & cost-effective, i.e. reasonable,
justified and complying with sound financial
management (economy & efficiency)
Types of eligible costs:
• Direct costs (General Conditions, art. 14)
• Indirect costs
Eligibility - costs
Direct costs (examples):
• Cost of staff assigned to the action
•
•
•
•
Travel and subsistence costs
Purchase or rental cost of equipment and supplies
Consumables
Costs deriving from the action, e.g. audit, evaluation,
translations, publications etc.
Eligibility - costs
Indirect cost:
• A fixed percentage not exceeding 7% of the total amount of
direct eligible costs of the Action to cover indirect costs
incurred by the beneficiary for the implementation of the
Action
Ineligible costs (examples, details General Conditions):
• Debts and debt service charges
• Provision for losses
• Interest owed
• Costs already covered by another action
• Purchases of land or buildings
• Currency exchange losses
• Tax, including VAT
• Credit to 3rd parties
• Salary “top ups” for public sector workers
Eligibility - costs
Contingencies:
• Not exceeding 5% of direct eligible costs
• It can be used only with prior written consent of the
Contracting Authority
How to apply: PADOR
Potential Applicant Data On-line Registration
Service
Prior registration obligatory for applicants and all
partners
Access to PADOR:
http://ec.europa.eu/europeaid/work/onlineservices/pador/
index_en.htm
All questions related to PADOR registration should be addressed to the
PADOR helpdesk: [email protected]
Selection & Award Process
• The grant will be awarded through a restricted Call
for Proposals
• Step 1: Concept Note
• Step 2: Full Application
• Deadline Concept Note submission: 20 May 2011
Selection & Award Process
Call for proposals
launched
Applicant sends only
Concept Note
Administrative Check
(1)
Evaluation of Concept
Note (2)
Concept Notes Preselected
All Applicants informed
by letter
25 March 2011
Deadline:
20 May 2011,
12.00 noon
Pre-selected applicants
invited to send Full
Application Form
Evaluation of Full
Application Form (3)
Full Application Forms
Selected
Selected applicants
invited to send
Supporting documents
Eligibility Check (4)
Contract Award
Deadline:
45 days after invitation
How to apply: CONCEPT NOTE
Use the Standard Template!!
Concept Note Submission
Content (Page 1)
Title of the action:
Number and title of lot:
Location(s) of the
action:
Name of the applicant:
Nationality of the
applicant:
<specify country, region(s), area(s) or town(s) that will
benefit from the Action>
Concept Note Submission
Content (Page 2)
EuropeAid ID[1]
Ongoing contract/Legal Entity
File Lumber (if available)[2]
Legal status[3]
Partner(s)[4]
Estimated total eligible cost of
the action (A)
[EUR/National currency]
Estimated taxes (C) [5] * if
applicable
Name, EuropeAid ID, Nationality and date of establishment
and Legal status
Amount requested from the
Contracting Authority (B)
[EUR/National currency]
Estimated total accepted
cost of the action (either A
or, if applicable, A+C)
[EUR/National currency]
[EUR/National currency]
Total duration of the action :
<months>
% of estimated total eligible
cost of action (B/Ax100)
%
% of estimated total
accepted cost of action
(B/A+Cx100) * if applicable
%
Concept Note Submission
Content (Page 2 ctd.)
Applicant's contact details for the purpose of this action
Postal address:
Telephone number: (fixed and mobile) Country
code + city code + number
Fax number: Country code + city code + number
Contact person for this action:
Contact person's email:
Address:
Website of the Organisation:
Concept Note Submission
Content (Pages 5-7)
I.
Relevance of the Action
II.
Description of the Action and its effectiveness
III.
Sustainability of the Action
Only the Concept Note form will be evaluated.
Make sure that this document contain ALL relevant
information concerning the action.
Draft as clearly as possible !
Concept Note Submission
To be noted
• No detailed budget needed, only estimated cost
BUT
• Contribution from EU may not vary by more than
20% in full application
• Contribution from applicant is expected (strengthens
viability and sustainability of the action)
Concept Note Submission
What to send?
Concept Note [Pages 1-8 of the Application]
• Checklist
• Declaration by the Applicant for Concept Note
•
Instructions:
1 Paper Original, 1 Paper Copy, 1 CD Rom version
• English
• Electronic document (handwritten not accepted)
• Put in a sealed envelope
•
Concept Note Submission
How to send?
•
Concept Notes must be submitted by registered
mail, private courier or hand-delivery
•
Concept Notes sent by any other means (e.g. fax or
e-mail) or delivered to other addresses will be
rejected
Concept Note Submission: Envelope
EuropeAid/………/L/ACT/MW
Organisation
P.O. Box XXX
Lilongwe
Malawi
“Not to be opened before the opening session”
“Osatsegula kufikira nthawi ya mwambo wotsekulira itakwana”
Call for Proposals “Food Security Innovative Approaches”
Delegation of the European Union to Malawi
P.O. Box 30102 [Area 18 Roundabout/Presidential Way]
Lilongwe 3
The Republic of Malawi
Concept Note Submission
Deadline for submission:
20 May 2011 at 12:00 noon
Lilongwe time
Deadline for Questions: 30 April 2011
• E-mail address for questions:
•
[email protected]
•
Deadline Answers EU Delegation: 9 May 2011
Administrative Check
Assessment of:
• Respect of deadline
• Respect
of all the criteria specified in points 1-4
of the Checklist
Administrative Check
Advise:
• Use
the standard template
• Do not change the template
• Do not forget to sign the declaration by the
applicant
Administrative Check
Advise:
•
Use the checklist to make sure your concept
note is administratively compliant
•
Read carefully the Special and General
Conditions of the standard grant contract to
familiarise with applicable rules from the
design of the action
Concept Notes Evaluation
Comprises:
• Eligibility
of proposed action
• Relevance of the
• Merits
action
and effectiveness
• Viability
and sustainability
Concept Notes Evaluation Grid
Scores
1. Relevance of the action
Sub-score
1.1 How relevant is the proposal to the objectives and priorities of the Call for
Proposals?
1.2 How relevant to the particular needs and constraints of the target country(ies)
or region(s) is the proposal?
1.3 How clearly defined and strategically chosen are those involved (final
beneficiaries, target groups)? Have their needs been clearly defined and does the
proposal address them appropriately?
1.4 Does the proposal contain specific added-value elements, such as
environmental issues, promotion of gender, equality and equal opportunities,
needs of disabled people, rights of minorities and rights of indigenous peoples or
innovation and best practices?
2. Design of the action
5x2
5x2
5
5
Sub-score
2.1 How coherent is the overall design of the action? In particular does it reflect
the analysis of the problem involved, take into account external factors and relevant
stakeholders
2.2 Is the action feasible and consistent in relation to the objectives and expected
results?
! Minimum 30 points
TOTAL SCORE
1 = very poor; 2 = poor; 3 = adequate; 4 = good; 5 = very good
30
20
5x2
5x2
50
Concept Notes Evaluation
Finalisation of evaluation:
• List
of proposed eligible actions ranked
according to total score
• Only those with minimum 30 points will be
considered for pre-selection
• List will be reduced to twice the available
budget of the Call for Proposals
Concept Notes Evaluation
Notification of results:
• All
applicants will receive a letter
• Pre-selected
applicants will be invited to submit
a full application
PRACTICALITIES
Call for Proposals: on the web
The EU Delegation does not provide printed copies
How to access it!
INTERNET:
http://ec.europa.eu/europeaid/work/funding/index_en.htm
Good Luck with your Applications!
The floor is open for questions