Transcript Slide 1

How to apply for a Grant
EIDHR / NSA CBSS 2010
How do you apply for an EU Grant?
You apply by sending:
 A Concept Note in response to one of the two
Calls for Proposals
and later
 A Full Application
 Addressing one or more of the Specific Objectives
of the Calls for Proposals
Specific Objectives for EIDHR
 Supporting civil society efforts to improve
national legislation and its implementation in the
field of democracy and human rights
 Supporting human rights defenders involved in
the promotion of civil, political, social, economic
and cultural rights
 Supporting civil society efforts to promote
environmental awareness and rights to clean
environment
Specific Objectives for NSA
 Support CSO advocacy efforts towards local and
national government in the formulation and
implementation of sustainable development
strategies
 Strengthening the support to vulnerable and
excluded groups most exposed to poverty in rural
areas
What is the size of a Grant?
EIDHR, size of grants
 A total of € 1,200,000 is available
 The minimum amount is € 50,000
 The maximum amount is € 150,000
NSA, size of grants
 A total of € 700,000 is available
 The minimum amount is € 50,000
 The maximum amount is € 250,000
Co-funding
EU funding
minimum 50%
maximum 90%
Applicant’s co-funding
minimum 10%
maximum 50%
The co-funding can also come from other donors,
not necessarily from the applicant.
What is the duration for the action
carried out under a Grant?
Duration of activities, EIDHR
 The project duration can not be
lower than 12 months
 And can not be more than 24 months
Duration of activities, NSA
 The project duration can not be
lower than 18 months
 And can not be more than 24 months
Who can apply?
Who can apply - EIDHR
In order to be eligible for a grant, applicants must:
 be legal persons or an entity without legal personality and
 be non profit making and
 belong to one of the categories defined per article 10 of the
EIDHR Regulation and
 be nationals of Azerbaijan or of a Member State of the
European Union, or of an accession or official candidate
country, or of a Member State of the EEA and
 be directly responsible for the preparation and
management of the action with their partners, not acting as
an intermediary
Who can apply - EIDHR
Categories under article 10:

civil society organisations, including non-governmental
non-profit organisations and independent political
foundations, community based organisations, and private
sector non-profit agencies, institutions and organisations,
and networks thereof at local, national, regional and
international level;

public sector non-profit agencies, institutions and
organisations and networks at local, national, regional,
and international level;

natural persons when this is necessary to achieve the
objectives of the Regulation
Who can apply - NSA
In order to be eligible for a grant, applicants must:
 be legal persons and
 be non profit making and
 be nationals of a Member State of the European Union or of
Azerbaijan and
 be Non-State Actors (NSA) constituted in accordance with the
legislation in force in the country concerned. NSA must have been
registered for at least three years at the time of the submission of
an application while NSA from Azerbaijan must have been
registered for at least two years at the time of the submission of
an application and
 be directly responsible for the preparation and management of the
action with their partners, not acting as an intermediary
What can we fund?
What can we fund – EIDHR / NSA
 Actions must take place in the Republic of
Azerbaijan
 An eligible action must constitute a project – a
self-contained operation consisting of a coherent
set of activities with clearly defined objectives,
target groups, and tangible outcomes
 All eligible actions must be implemented by an
applicant acting in partnership with at least one
local partner, preferably from the regions of the
Republic of Azerbaijan
What can we fund – EIDHR / NSA
 Under this Call for Proposals, all
eligible proposals must include
capacity building activities for other
organisations working in the same
field
(for example: document resource centre,
legal advice services, seminars/trainings)
What can we not fund – EIDHR / NSA
 actions concerned only or mainly with individual
sponsorships for participation in workshops, seminars,
conferences, congresses;
 actions concerned only or mainly with individual
scholarships for studies or training courses;
 actions which consist fully and exclusively in the production
and maintenance of websites, the production of magazines
and newspapers, the organisation of conferences or
seminars and the production of studies or reports;
 actions supporting political parties, groups and movements;
 sub-granting, re-granting, microfinance, revolving funds for
microcredits
Procedure to apply
Selection Process – EIDHR / NSA
Applying for a grant goes by the following procedure:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Draft a Concept Note (you)
Register in PADOR (you)
Submit Concept Note (you)
Evaluation of Concept Notes (EU)
Successful applicants invited to submit Full Application
(EU)
Prepare a Full Application (you)
Submit Full Application (you)
Evaluation of Full Proposals (EU)
Contract negotiation (you & EU)
What is a Concept Note?
 A Concept Note is a 4 page summary of the
Action you are proposing,
 which is drafted as clearly as possible to facilitate
the assessment
 and which contains and addresses the elements
asked for
What are the elements of the
concept note?
 Relevance of the Action
 Description of the action and its
effectiveness
 Sustainability of the action
 Plus a check-list and a declaration by the applicant (refer to the guidelines
and application form)
What is PADOR?
 PADOR means ‘Potential Applicant Data On-Line
Registration’
 Every applicant for an EU grant must register
 Saves applicants from submitting information
with every application
 Improves EU’s knowledge of the applicants
How to register in PADOR
 First you need a User-ID and a Password
 You get that from the PADOR web-site on:
http://ec.europa.eu/europeaid/work/onlin
eservices/pador/index_en.htm
What needs to be encoded in PADOR?




the date when you organisation was established
the type of your organisation (association, public union…)
the target groups of your organisation
the sectors and geographical areas your organisation is
active in
 the experience of your organisation in the above areas
(number, duration, size of projects, etc.)
 the financial data and sources of your organisation
You will also need to upload the following documents PLUS a
translation in English, French or Spanish:
 statutes (to register in PADOR an organisation must be
legally recorded in a country)
 financial reports (for the last three years available)
When is the Dead-Line?
The Dead-Line for submitting
Concept Notes is:
11th February 2011
At 16:00
Overall Call Calender
Deadline for request for any clarifications from the
Contracting Authority
21st January 2011
16:00
Last date on which clarifications are issued by the
Contracting Authority
31st January 2011
16:00
Deadline for submission of Concept Notes
11th February 2011
16:00
Information to applicants on the opening &
administrative check (step 1)
18th February 2011*
Information to applicants on the evaluation of the
Concept Notes (step 2)
28th February 2011*
-
Invitations for submission of Full Application Form
28th February 2011*
-
Deadline for submission of Full Application Form
28th April 2011 *
16:00
Information to applicants on the evaluation of the
Full Application Form (step 3)
June 2011*
-
Notification of award (after the eligibility check)
(step 4)
June 2011*
-
October 2011*
-
Contract signature
* Indicative date
Good Advice
Good Advice
 Keep your project focused, simple
and achievable
 Use a logical framework from the
beginning if possible
 Pay close attention to the guidelines
and the checklists!
More Good Advice
 This is a competitive process – be
original!
 The better thought out your project
is, the more likely it is to be
successful.
Good luck!
Where are the Documents?
http://ec.europa.eu/delegations/azerbaijan/
Questions?