Transcript Main Title

CFC ERP Project
bi-weekly meeting (21/04/2014)
Ganda ERP Project |
The Schedule to Go-Live for CFC
Nov-2013
Dec-2013
Jan-2014
Feb-2014
Apr-2014
Inventory
Sales
Distribution / FG
Warehouse
Production
Maintenance
Finance &
Accounting
May-2014
June-2014
Simulation Testing 50% (12-May)
Simulation Testing 10% (15-Apr)
Purchasing
Mar-2014
G
O
L
I
V
E
Aug-2014
ERP Go Live
ERP Go Live
Human Resouce
Customization
July-2014
Basic Data upload
Test / Simulation
End User Training
Parallel Test Run
Ganda ERP Project |
1
CFC KM/KU Examination
http://tkcfc.dyndns.org/erp/Tiptop/Examination/
08/04/2014 ~ 18/04/2014
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Purchasing
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Equipment Maintenance
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Participate: Purchasing + G/A + W/H
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Participate: Mechanical
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Date : 8/04/2014 ~ 9/04/2014
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Next month : ???
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Sales & B2B & F/G & Logistic
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Q.C
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Participate: Marketing + G/A + F/G + Logistic
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Participate: Q.C
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Date : 10/04 ~ 11/04 ; 17/04/2014 ; 18/04/2014
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Next month : ???
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Production
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Elec
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Participate: Quarry + RM + Kiln + CM + Packing
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Participate: Elec
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Date : 14/04/2014 ~ 15/04/2014
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Next month : ???
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Inventory
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SMS
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Participate: Warehouse + G/A
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Participate: MIS
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Date : 16/04/2014
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Next month : ???
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Financial & Accounting
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HRM + ESS
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Participate: Financial + Accounting
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Participate: HRD
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Date : 08/04/2014 ~ 18/04/2014
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Next month : ???
Ganda ERP Project |
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Progress update
Module / Function
Finance & Accounting
Progress Update
1. Overall conclusion, CFC agree
to adopt two operation database
for dual currency, but need to
provide reliable program to
make two account consist, but
because it’s possible to have
some adjust, so accounting
department need to manually
contra two account.
2. For the overall consideration
except Financial Accounting,
already final to separate two
Operation Database CFC-TKP ;
CFC-HPGP
Sales
B2B interface should have Vietnamese
( MIS will continue to replace
Simplify Chinese to Vietnamese )
Next Plan
1. Recheck all the basic data for
CFC-TKP & CFC-HPGP.
2. Ms. Thanh Huong Provide
Outstanding Issues.
3. FIN Customization for
Vietnamese Description input
(186) & Dual currency (250).
Total costs about 416
programming hours !
1. Outstanding Issues:
Sent: Wed 16/04/2014 11:52 AM
2. Marketing Dept. Training our Agents
for the new B2B interface
Ganda ERP Project |
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Progress update
Module / Function
Distribution / Logistic
Production
Cost Accounting
Progress Update
Next action Plan
Confirm Customized Reports
Sent: Sat 19/04/2014 5:23 PM
Outstanding Issues:
Sent: Sat 19/04/2014 5:28 PM
Confirm Customized Reports
Sent: Sat 05/04/2014 10:19 AM
Outstanding Issues:
Sent: Wed 16/04/2014 11:52 AM
Digiwin explain that, because of this
additional level process is a visual
process so means need to auto
generate related transaction from
system, this will cause additional
customization 88 hours not existing
in the confirmed customization
scope. So they need extra charge for
this.
Wait Digiwin consultant come to train
on May
Ganda ERP Project |
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Progress update
Module / Function
SMS
Purchasing
Customization Reports
Progress Update
Next action Plan
Mr. Ted provided the spec. on Sat
15/03/2014 11:27 AM
Last confirm:
Sent: Thu 10/04/2014 7:46 AM
.
Wait Digiwin consultant come to train
on May
Due to LiGu Database Structure can
not fulfill with our existing Coding.
So we proposed asks LiGu upgrade:
1. Open DB for Basic Data
2. Add LN No + BARGE ID
3. Windows 7 Version
4. Transaction export by each trip
Confirm Customized Reports
Sent: Sat 05/04/2014 10:06 AM
Customization Report Spec. confirm
( Mr. Nick providing for us to confirm
via email and should be finished
before 28/3 ) -> CFC RPTs Spec
Release Schedule (52 RPTs) : 28/3 :
25 RPTs ; 5/4 : 10 RPTs; 11/4 : 8 RPTs
; 18/4 : 5 RPTs ; 25/4 : 4 RPTs
5/04/2014 – 13 Reports
8/04/2014 – 2 Reports
17/04/2014 – 5 Reports
19/04/2014 – 11 Reports
14/04/2014 we already sign the
contract with LiGu and the delivery
date will be 15/6/2014.
Still remaining 21 Reports
Ganda ERP Project |
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Progress update
Module / Function
Equipment Maintain
Progress Update
10/03/2014 For the Basic Data, Mr. Thanh
suggest to use real case: One desktop
computer found shutdown / overheated and
suspected need to check or replace CPU or
CPU fan, what is basic data we need to
provide into TIPTOP system so as let thing
done.
Mr. Nick have explain the basic data on 19/3
Electric Power
Spec. confirmed on Wed 19/02/2014 3:23
PM
Next action Plan
Sent: Friday, April 18, 2014 4:05 PM
PK Dept report due to need prepare big
amount of basic data, which is expected
to fill in by cement mill, wh on next
Monday. So we will fully simulation test
with true data by next week. Upon that,
we will report back.
Wait Digiwin consultant come to train
on May
Waiting for the Customization training
Q.C Reports
Spec. confirmed on Mon 10/03/2014 10:40
AM
Wait Digiwin consultant come to train
on May
Waiting for the Customization training
Ganda ERP Project |
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Progress update
Module / Function
Progress Update
Next action Plan
Mr. Andrew sent Sun 13/04/2014 5:41 PM
HR & ESS
1. Provide the confirmation of annual
leave customization.
2. Set up the items of Leave and
Overtime.
3. Testing ESS application
4. Set up Basic Salary formula
1. P/S Bonus Spec
P/S Bonus will be separate into
P/S bonus parameters P/S Bonus
Calculation and P/S Bonus
Management
2. Easy Flow shift table Upload Spec
17/04/2014 Skype with Mr. Andrew
We had a teleconference and explain our customization process for you. Basically, our customization process needs
require unit confirm their requirements and signed it back the documents, and last we will follow your requirements and
make what you need it.
So now, I need you guys signed it back the documents , same as the content that we had discussed through SKYPE. We
need HR department make confirm with your requirements and Mr. Alex will help you to verify the customization hours. If
everything going smoothly, we hope Alex will signed back the requirements documents for us, and then we can keep ours
customization on track.
Before the application training, we need completed and verify some basic customization function, so that’s why I’m worried
about those documents. In my opinion, I already have your requirements, but we still need the confirmation documents to
make confirm the rules and regulation. so please do me a favor, thank you so much.
Last, if there still remain any questions, please do not hesitate to let me know, we can arrange the Skype meeting or
anything that I can do. Thanks a lot.
Ganda ERP Project |
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CFC Operation Simulation Test
▪ According to the ERP implementation plan, CFC 1st Round Operation Simulation
Testing has begun, and please kindly to be noted that
▪ 1.
Operation Simulation Test Scope on 15/04/2014 ~ 29/4/2014
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▪ 2.
Modules : Purchasing, Inventory, Production, Sales & B2B, F/G & Logistic, Fin & Accounting
Locations : TKP & HPGP
Testing Data Volume : 5% ~ 10% of daily transactions
Major Target : (1) Ensure ERP Major process can running well and do some fine turning
(2) Let key users have more real practice chance
Although ERP Customized Reports are not ready, but key users can still go
through new ERP Process to do Simulation Test, and checking result by ERP
functions !
Please reference to the training materials
http://tkcfc.dyndns.org/erp/Operation Training Materials/ or
https://tkcfc.dyndns.org/erp/Operation Training Materials/
▪ 3.
If there are any critical Issues or bugs will Block ERP process execution, Please
provide the screen capture and MIS will sending to Digiwin project team to fix
those issues timely. p.s. Ensure ERP Process and fine tuning is also the original
purpose for operation simulation testing.
Ganda ERP Project |
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ERP 1st Round Operation Simulation Test
Detailed schedule and plan
Date
System Module
Time
Location
KM & KU
22-Apr-2014
Purchase (APM)
15:00-16:30
203 Room
Mr. Hung ( PUR ) + Ms. Mai
Mr. Tuan
22-Apr-2014
Account Payable (AAP)
15:00-16:30
203 Room
ACC Ms. Yen
Ms. Hong
15:00-16:30
203 Room
Mr. Viet ( W/H ) & Mr. Thien ( G/A )
Mr. Tuan
15:00-16:30
203 Room
Mr. The Hai / Mr. Dat / Mr. Anh Hai /
Mr. Bon / Mr. Thanh
Mr. Tuan
15:00-16:30
203 Room
Mr. Viet ( W/H ) & Mr. Viet ( ACC )
Mr. Tuan
22-Apr-2014
23-Apr-2014
23-Apr-2014
Inventory (AIM)
Production (ASR)
Inventory (AIM)
MIS
24-Apr-2014
Sales (AXM)
15:00-16:30
203 Room
Mr. Luong + Ms. Ha
Mr. Tuan
24-Apr-2014
Account Receivable (AXR)
15:00-16:30
203 Room
ACC Ms. Thoa + Ms. Nga
Ms. Hong
24-Apr-2014
Notes Management (ANM)
15:00-16:30
203 Room
FIN Ms. Lan Anh
Ms. Hong
15:00-16:30
203 Room
Mr. Chinh (F/G) + Mr. Hien (LOG)
Mr. Tuan
25-Apr-2014
Distribution (AXM)
F/G & Logistic
28-Apr-2014
General Ledger (AGL)
15:00-16:30
203 Room
ACC Ms. Thanh Huong
Ms. Hong
29-Apr-2014
Fixed Asset (AFA)
15:00-16:30
203 Room
ACC Mr. Viet + G/A Mr. Thien
Ms. Hong
Ganda ERP Project |
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Progress update
Module / Function
HPGP & Branch Office
Progress Update
MIS based on the instruction of Viettel
and already make ERP server combine
with our existing LAN on 25/03/2014.
Next action Plan
TKP connect with HN & HCMC Branch
We sign the testing contract on
14/4/2014. TKP with HPGP
Ganda ERP Project | 10
Major Activities on Apr~May 2014
1.
1st Round Simulation Testing 5 ~ 10% real data ( Starting from 15/4 )
2.
Continue for the Customization Report Spec. confirm
3.
Invited Mr. Ted come for the ERP monthly reporting. ( 23/4 ~ 24/4 )
4.
Maintain + QC + Elec + HRM ESS + SMS Customization Training
5.
Discuss End User Training plan
6.
CFC Internal bi-weekly meeting 9/05
7.
2nd Round Simulation Testing 50% real data ( Starting from 15/5 )
8.
Go-Live Preparation
Ganda ERP Project | 11