Transcript Main Title

CFC ERP Project
Project Scope Changed
Aug 4, 2014
Ganda ERP Project |
1 CFC ERP Project Status Updated
2 Project Cust. Scope Changed
3 Project Schedule for New Scope
Ganda ERP Project | 1
CFC ERP Project Schedule to Go-Live (Original)
Nov-2013
Dec-2013
Jan-2014
Feb-2014
Apr-2014
Inventory
Sales
Logistic / FG
Warehouse
Production
Maintenance
Finance &
Accounting
May-2014
June-2014
Simulation Testing 50% (12-May)
Simulation Testing 10% (22-Apr)
Purchasing
Mar-2014
P
a
r
a
l
l
e
l
Aug-2014
Parallel Run
T
e
s
t
Parallel Run
Human Resouce
Customization
July-2014
Basic Data upload
Test / Simulation
End User Training
Parallel Test Run
Ganda ERP Project |
2
Progress update
Module / Function
Purchasing
Progress Update
1. All of customization have been delivered and
all outstanding Issue have been solved.
System
2. LiGu Integration Test expected to held in
following weeks.
Basic Data
3. End User Training Plan have been develop
User Skill
Module / Function
Inventory
4. Execute Customization Program User
Acceptance Testing
Progress Update
1. All of customization have been delivered
and all outstanding Issue have been solved.
2. End User Training Plan have been develop
Next Plan
1. Execute End User Training
2. Execute Integration Testing for
Deliver GR (Good Receiving)
integrated functions with LiGu
in following week
3. Complete Customization
Program User Acceptance Test
Next Plan
1. Execute End User Training
2. Complete Customization
Program User Acceptance Test
System
Basic Data
3. Execute Customization Program User
Acceptance Testing
User Skill
Ganda ERP Project |
3
Progress update
Module / Function
Progress Update
Next Plan
1. B2B Query Program (13 items) Program
have been delivered on Mid of July, and
now is under CFC testing.
1. Recheck all the basic data for
CFC-TKP & CFC-HPGP.
(especial for CFC-HPGP)
System
2. End User Training Plan have been develop
Basic Data
3. Execute Sales Module Customization
Program User Acceptance Testing
2. Complete Sales & B2B
Customization Program User
Acceptance Test.
Sales & B2B
User Skill
Module / Function
Progress Update
Next Plan
1. After UAT there are 12 outstanding issues
under process and will be expect be
solved in two weeks.
1. Recheck all the basic data for
CFC-TKP & CFC-HPGP.
(especial for CFC-HPGP)
System
2. End User Training Plan have been develop
Basic Data
2. Outstanding Issues should be solved
or have work around solution.
3. Execute Sales Module Customization
Program User Acceptance Testing
Logistic & FG Warehouse
User Skill
3. Main Gate Scanner Integration Test
4. Complete Customization Program
4
User Acceptance Test.
Ganda ERP Project |
4
Progress update
Module / Function
Production
System
Progress Update
1. All production Reports have been
delivered (not including one-page format
adjustment), now is under CFC testing.
2. Complete csrt305 Packing workstation
process requirement adjustment.
Basic Data
User Skill
Module / Function
Equipment Maintenance
System
Basic Data
Next Plan
1. Recheck all the basic data for
CFC-TKP & CFC-HPGP.
2. Execute Production Reports
Testing.
3. Complete User Acceptance Test
3. Execute Customization Program User
Acceptance Testing.
Progress Update
Next Plan
1. The main process design of Equipment
Maintenance module have been confirmed
OK in the training.
1. Equipment Maintenance basic
data preparation and upload into
ERP DB.
2. Those functional feedback for Maintenance
Module have been partial complete and the
other portion will be delivered on Aug-2014.
2. Complete Maintenance Module
Training feedback.
3. CFC have already provide Equipment
Maintenance Management process slips and
Report Requirement for additional
customization assessment.
5
Ganda ERP Project |
5
Progress update
Module / Function
Finance & Accounting
System
Basic Data
Progress Update
1. Two Dual Currency Options have been
re-proposed and waiting CFC make final
decision.
2. Those new customization requirement
including Invoicing print authorized by
computer and other adjustment have been
put into additional customization scope.
User Skill
3. Financial & Accounting Data Still need to
Check and revised.
4. Execute Customization Program User
Acceptance testing.
Next Plan
1. Recheck all the basic data for
CFC-TKP & CFC-HPGP.
2. Make Dual Currency final
decision for customization
solution selection.
3. Confirm customization spec for
FIN new requirement (FIN-13 ~
FIN-17)
4. Complete Customization
Program User Acceptance Test
Ganda ERP Project |
6
Progress update
Module / Function
Cost Accounting
System
Basic Data
Progress Update
1. Dual Currency and Dual Line Production
Cost Solution have been trained and
demonstrated on 13/06.
Financial Dept will try to process and
test this module.
2. Auto-Packing and Cross Production Line
Cement Mill Transfer have been put into
new additional customization Scope.
(now is under spec developing)
Next Plan
1. Make Dual Currency final
decision for customization
solution selection.
2. Develop and provide Cross
Production Line Cement Mill
Transfer customization spec
for CFC confirmed.
3. Waiting Dual Currency Solution final
decision for executing Cost module
related adjustment.
Ganda ERP Project |
7
Progress update
Module / Function
Progress Update
1. QC Module have been trained on 09/06.
Q.C Reports
2. Training feedback for Raw Material QC
functions have been adjusted.
Next action Plan
1. Redesign and re-proposed Process
QC Report Solution.
2. Complete IQC User Acceptance Test
System
Basic Data
Module / Function
Electric Power
System
Basic Data
3. Execute QC Module Customization User
Acceptance Testing
Progress Update
1. Electric Power Module have been trained
on 09/06.
Next action Plan
1. Complete Electric Power Module
Customization User Acceptance
Test.
2. Training feedback for Electrical Power
Functions have been adjusted.
3. Execute Customization Program User
Acceptance Testing.
Ganda ERP Project |
8
Progress update
Module / Function
Progress Update
1. SMS Customization Program and
Source Code have been provide on
1st Week of June-2014
SMS
System
Basic Data
Module / Function
Customization Reports
Next action Plan
1. Execute CFC SMS Customization
Functional Testing for HRM Message.
2. CFC SMS Modem integration Test is
completed and no critical Issues.
3. SMS Functional Test for MFG have
been complete, and HRM related
Message still under testing.
Progress Update
1. All of Customization Reports (52)
have developed and delivered on
30-June. (except one-page format
adjustment)
Next action Plan
1. CFC execute function test for
Customization reports .
System
Basic Data
2. Execute Customization Report
Testing.
Ganda ERP Project |
9
Progress update
Module / Function
HRM & ESS
Progress Update
Next action Plan
1. HRM Application and Payroll
calculation simulation have been
executed on 16/06 ~ 20/06. And the
testing result is OK and there are no
critical issue have been found.
1. Develop Shift Table Upload Spec.
2. All of Phase I HRM customization
program have been delivered and
trained on mid of June-2014.
3. HRM Phase-II Customization Spec
confirmed and signed-back.
2. HR user to execute time management
and Payroll module testing and
Validation.
System
Basic Data
3. Due to EFGP Customization for Shift
Table upload still have technical Issues,
Digiwin strongly suggest to use HRM
standard function to upload .
4. Personal Module have been tested and
there are no critical issue. But Time
management and Payroll module user
testing is delay, need to catch-up.
After 03-Aug-2014 brief discuss with CFC,
Due to full HRM System install in client
computer for shift table upload
have HRM sensitive data exposure risk,
so CFC reject the HRM standard upload
function and request customization
to handle shift table upload.
5. HRM Phase-II Customization spec have
been provided , and now waiting CFC
confirmed and signed-back.
Ganda ERP Project | 10
1 CFC ERP Project Status Updated
2 Project Cust. Scope Changed
3 Project Schedule for New Scope
Ganda ERP Project | 11
Additional Customization List for Go-Live (1/2)
No
10
20
Modules
Sub
Items
Item Topics
PIC
Estimated
Delivery Date
110
CFC Dual Currency Solution (1) - Single DB
Iris
15-Nov-2014
130
FIN new customization Requirements on May-2014
Iris
30-Aug-2014
140
FIN new customization Requirements on June-2014
(New FIN Requirements Collected from CFC on 0906~1306)
Iris
30-Sep-2014
210
Cost Module Adjustment for CFC Dual Currency Solution (1) - Single DB
Nick
31-Oct-2014
230
Auto Packing Merge customization
Nick
30-Aug-2014
240
Cement Mill Transfer Solution Between Line 1 and Line 2
Nick
30-Aug-2014
None
Nick
--
Financial & Accounting Module
Cost Module
30
Purchasing
--
40
Inventory
410
Inventory Shift Report (for MISC Inventory Transactions)
Nick
31-Oct-2014
50
Sales & B2B
510
B2B Query Customization (13 items)
Ted
20-Jul-2014
520
B2B Account Maintain for Agent / Carrier
Ted
--
60
Distribution and Logistic
610
F/G Internal Invoice (Authority by Computer)
Nick
30-Aug-2014
620
DN receiving confirmation
Nick
15-Sep-2014
710
Production Daily Report for one Page
Nick
30-Sep-2014
720
Packing Process Adjust (for Bag Count)
Nick
--
730
Packing Report for one Page
Nick
30-Sep-2014
70
Production
Ganda ERP Project | 12
Additional Customization List for Go-Live (2/2)
80
90
A0
QC Management
Electrical Power
Equipment Maintenance
810
Process QC Data Input & Setting Adjustment
Nick
15-Sep-2014
820
Process QC Report one page (For TKP & HPGP two Format)
Nick
30-Oct-2014
830
IQC Adjustment
Nick
15-Sep-2014
910
Elec Power Module Adjustment
Nick
--
A10
Maintenance Data Input Adjust
Nick
15-Oct-2014
A20
Maintenance Process Slip or Voucher (6 pcs)
Nick
15-Nov-2014
A30
Maintenance Management Reports (waiting Collection)
Nick
30-Nov-2014
None
Nick
--
B0
SMS Modules
--
C0
Project Management
B10
Project Management Module
Ryan
--
D0
ISO Reports
C10
ISO Reports Adjustment
Nick
--
D10
HRM/HRD Customization Requirement (Delivered)
Andrew
Delivered
D20
HRM/HRD Customization Requirement (New)
(03-Aug-2014 revised)
Andrew
30-Sep-2014
D30
HRM/HRD Customization Reports
Andrew
15-Oct-2014
D40
ESS Customziation Requirement
Andrew
15-Sep-2014
D50
HRM/HRD Pervious Customization Hours Resversation
(According to 04-Nov-2014 Meeting Minutes)
Andrew
--
E10
ERP Output Report Cannot be modified
Derrick
01-Aug-2014
E0
F0
HRM/HRD/ESS Module
Overall Requirement
Ganda ERP Project | 13
Dual Currency Solution Options Comparison
Dual Currency Solution (1) - Single DB
Dual Currency Solution (2) - Multi DB
1. Put Dual Currency Information in one
1. Lower Customization Budget and no need
Accounting transaction will be more easy to
check and maintain.
Advantage
2. Almost the same as existing CFC system way,
so users are more easier to learn.
3.Lower Confirmation Gap Risk between
to scrap previous customization programs.
2.Shorter Customization Developing and
Testing Time.
3. More common way for dual currency
solution. (lower developing risk)
Requirement and Customization Solution.
1. More Customization Budgets Required.
2.Longer Customization Developing and Testing
Disadvantage
Time. (one more month to develop)
1. There still have potential risk for the
gapping between requirement and
customization solution
2. Users will need longer time to familiar with
new ERP functions.
(Learning Cycle will be longer)
Ganda ERP Project | 14
1 CFC ERP Project Status Updated
2 Project Cust. Scope Changed
3 Project Schedule for New Scope
Ganda ERP Project | 15
The CFC ERP Schedule for New Scope (1/2)
June-2014
July-2014
Aug-2014
Sep-2014
Nov-2014
Parallel Simulation Testing (01-Nov)
Purchasing
Oct-2014
Inventory
Sales & B2B
Logistic / FG
Warehouse
Production
Elec Power
QC Management
Jan-2015
G
O
L
I
V
E
Feb-2015
Mar-2015
ERP Go Live
ERP Go Live
ERP Go Live
ERP Go Live
Maintenance
Customization
Dec-2014
Basic Data upload
Test / Simulation
End User Training
Parallel Test Run
Ganda ERP Project | 16
The CFC ERP Schedule for New Scope (2/2)
June-2014
July-2014
Aug-2014
Sep-2014
Oct-2014
Nov-2014
Dec-2014
Parallel Test (0\1/11)
SMS Service
Cost
Management
Finace &
Accounting
Jan-2015
G
O
L
I
V
E
Feb-2015
Mar-2015
ERP Go Live
HRM Go Live
Human Resource
G
O
Project
Management
L
I
V
E
PLC Integration
Freight
Calculation
Customization
Basic Data upload
Test / Simulation
End User Training
Parallel Test Run
Ganda ERP Project | 17
Appendix Data
Ganda ERP Project |
Dual Currency Solution Options Explanation
Dual Currency Solution (1) - Single DB
Dual Currency Solution (2) - Multi DB
In order to let all of CFC used TIPTOP ERP financial
accounting transaction input screens and related reports
can show dual currency at same time (including trading
currency, 1st book currency (VND), 2nd book currency
(USD),
Beside those delivered Dual Currency customization
Program on June-2014 (for AP, AR, NM), Digiwin
need to modify all of the other Financial & Accounting
transaction maintain functions those will be used by
CFC (around 44 programs
will be affected) to enable Auto-Transfer and to keep
Transaction No & Voucher No consistency.
Digiwin need to add one more set of currency related
columns In ERP Database and then modify all of Financial
& Accounting Functions and Reports those will be used
by CFC (around 200 program or reports will be affected).
Solution
Explanation
At the same time, due to the Cost Module need to use AP
related transaction data for Item Cost calculation, so the
Cost Module programs have to be modified to adapt to
dual book currency value in one AP transaction data for
Dual Currency Costing Requirement. (It takes 375 hours
for 20 functions and reports adjustment)
Due to the different solution structure, so those previous
developed and delivered Dual Currency customization
Programs
(for AP, AR, NM Module delivered on June-2014) can not
be used anymore.
Due to there is no critical system structure impact for
Cost Module in Multi-DB solution, so there is no need
to do any
customization jobs in Cost Module for Dual Currency
Solution (2) – Multi DB.
Those previous developed and delivered Dual
Currency customization Programs (for AP, AR, NM
Module delivered
on June-2014) will continue to be used in this solution
and no need to re-customization.
Ganda ERP Project | 19
FIN Modules Related Topics
• List of Finished to Customize but Un-Signed-back Acceptance of Recognition
of Specification of Customization Programs
No
Topic
Delivery Confirm
Date by Spec by
Digiwin KM
Signedback by
KM
FIN-07
Description of Vietnam
Language
9-June
Confirmed
Not Yet
FIN-08
31.Sales Return to Minus of
VAT OUT Master Data
9-June
Confirmed
Not Yet
FIN-09
Issuing VAT Invoice at Shipping
AR
9-June
Confirmed
Not Yet
FIN-10
VAT OUT Detail Report
9-June
Confirmed
Not Yet
FIN-11
VAT IN Detail Report
9-June
Confirmed
Not Yet
FIN-12
Interest Payment By Days
9-June
Confirmed
Not Yet
Ganda ERP Project | 20
FIN Modules Related Topics
• List of Un-Confirmed Memo of Recognition of Specification of Customization
Programs of Addition Requirement.
No
Topic
Delivery Confirm
Date by Spec by
Digiwin KM
Signedback by
KM
FIN-13
Transfer Item Name in
Vietnamese to 2nd Description
of AR, AP
8-July
Not Yet
Not Yet
FIN-15
Internet Banking Transaction
Application Report
30-July
Not Yet
Not Yet
FIN-16
Check Authorization of Issue
10-July
VAT Invoice by Log in Computer
Name
Not Yet
Not Yet
FIN-17
Auto Insert Invoice Type,
Invoice Code and Set of Book
Not Yet
Not Yet
14-July
Ganda ERP Project | 21
HRM Modules Progress (1/2)
Ganda ERP Project | 22
HRM Modules Progress (2/2)
Ganda ERP Project | 23