Transcript Salary Encumbrances

Salary and Additional Pay
Encumbrances
Planned Go Live May 1, 2015
Salary and Additional Pay Encumbrance – Go Live May 1, 2015
• Salaried Employees
• Recurring Additional Pay
• Encumbered through the end of the Fiscal Year – August 31, 2015
Fringe Benefit Encumbrance – Planned Go Live September 1, 2015
Testing of Salary and Additional Pay Encumbrance Process – March 23
through April 24, 2015
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Baseline Calculation and Validation
Payroll Liquidation Process
Funding and Job Record Changes – Recalculation of Encumbrance
Reports: Budget Overview, MFR, New Custom Reports
Impacts to other processes such as Accounting Actuals and Grant Project
Costing
Salary and Additional Pay Encumbrance Calculation Processes
• Baseline each September 1 of a new Fiscal Year
 Annual Salary or Academic Year Salary if a 9 month contract
 Annual Additional Pay (if recurring and not just one time)
• Liquidation after payroll process
 Reduces current encumbrances by the amount paid in the payroll just
completed
• Recalculation of Encumbrances as a result of job changes and/or
funding changes
Formula for Encumbrance Calculations
• 12 Month Employees (365 Days in a Year)
 (Annual Rate/365)*# of days left in the fiscal year = Projected
Encumbrance
 # of days left in a fiscal year for projected encumbrance May 1st forward is
123 days
• Faculty – 9 Month Contract (273 Days September 1 through May 31)
 (Academic Compensation Value/273)*# of days left in the academic year =
Projected Encumbrance
 # of days left in academic year for projected encumbrance May 1st forward
is 31 days
Formula for Encumbrance Calculations – Continued
• Faculty – 4.5 Month Contract (136 Days for 4.5 Months – Fall or
Spring)
 (Semester Compensation Value/136)*# of days left in the spring academic
semester = Projected Encumbrance
 # of days left in spring academic semester for projected encumbrance May
1st forward is 31 days
• Additional Pay
 Please note that additional pay TMP and SUP earnings will roll into the
account code of REG earnings. So if a discrepancy is found when
calculating your REG earnings please be sure to check if the employee
should be receiving a TMP or SUP supplement.
To Use for Validating Encumbrance Values
Navigation of PeopleSoft for Current Job Table
Main Menu Workforce Administration
Job Information
Current Job
 Need EMPL ID or Name of incumbent
 Provides Compensation Rate
 Provides information needed for the incumbent assigned into a position
Query for the Current Funding on a Department Budget Table
Main Menu
HCM Reporting Tools
Query
Query Viewer
Query Name: UTS_CA_POSITIONS_FUNDED_FILLED
 Provides current funding of positions that are currently filled
 Provides distribution % on split funding
Custom Reports Currently Being Tested
 Payroll Liquidation
 Budget Actuals to Encumbrance Details
 Encumbrance Details by Employee ID and Salary
 Salary Roster