Transcript ePAF Tips
ePAF Tips ePAF Preparation • Refer to F&A WorkTools tab in webraider.ttuhsc.edu • Verify ePAF originator access • Pull or ask another in your department to pull the Vacant Positions by Orgn and Employee List by Home Orgn reports (get employee R-numbers & Position Numbers) • Verify Position Number for any new hire’s positions • Use the Initial Personal Biographic Form to gather info needed for ePAF setup ePAF Access Cognos Reports • Vacant Positions by ORGN • Employee List by Home ORGN Position Number & Suffix New Hire Initial Personal/Biographic Data • Gather demographic information from new hire to complete PAF using Texas Tech New Hire Initial Personal/Biographic Data form – available on http://www.ttuhsc.edu/hr/forms.aspx • Does not need to be turned in since the data is submitted electronically through the PAF; be sure to shred or properly dispose Texas Tech New Hire Initial Personal/Biographic Data Query vs Effective vs Personnel Date • Query Date – turns into your Effective Date & populates most date fields on the PAF • Effective Date – date that transaction should occur; exceptions are retroactive cases because the Effective Date will need to be AFTER the Last Paid Date so PAF can be applied into database • Personnel Date - date that transaction should occur; exceptions are retroactive cases Query Date • Defaults as today’s date • In most cases - CHANGE Query Date • Turns into your Effective Date & populates most date fields on the PAF Effective Dates • Defaults from the Query Date field • Must be AFTER the Last Paid Date when applied into the database • Must be consistent throughout PAF Last Paid Date • Last day of the pay period that an employee was paid • Last Paid Date changes as the employee continues to be paid Personnel Date • Must be filled in on the PAF • Either the same as the Effective Date or is the retroactive date that the transaction should have taken place Approval Type Must Be Committed • Refer to Employee Class job aid for full or part time employee classes. Typically enter 1 unit of HLD or 1 unit of HLN Transfers • Transfer Losing ePAF must be applied BEFORE Transfer Gaining PAF can be submitted • Ensure effectives account for complete service, even weekends • Select the current WK address to start the PAF Job Change – End & Begin • Job Change End applied before Job Change Begin can be submitted • For WTE/WLR approvers, if the system is between PAFs, this can interrupt WTE/WLR approval queues ePAF Learning Community SharePoint site • Review and use job aids • Receive ePAF announcements