Transcript FY14 Year End Instructions

Fiscal Year End Deadlines
OIX Meeting – May 28, 2014
Year End Deadlines – FY14
• Accounts Payable – forward any invoices/direct pay
requests as soon as received to get entered. AP will
process invoices through July 11th for FY 14.
• For PO’s – item must be received by 6/30.
• Travel & Expense Reimbursements need to be entered by
traveler by 6/30 and APPROVED by 7/8. Please follow
up with your areas to ensure nothing is “sitting”.
• Pcard activity posts every two weeks on Pay Day.
Review accounts and indexes in PaymentNet diligently.
Last pcard load for the year is on July 11th (through 6/27)
Year End Deadlines – FY14 (cont’d)
• Checks received – send to the cashier’s office – Rocket
Hall payment depository by 6/24.
• Checks can also be sent directly to our UT Lockbox –
contact General Accounting if you need the address
• Journal entries for account corrections, interdeptmental
changes, accruals – Send to General Accounting by 7/18.
• Review all of your accounts to ensure the charges are
complete and appropriate.
– WRL Transaction Detail of Income Statement Accounts (SL) with
Drill Down
– Finance Self Service, Budget Queries
Year End Deadlines – FY14 (cont’d)
JOURNAL ENTRY REQUESTS
• PCard corrections, PaymentNet issues #[email protected], Kelly Donovan
• Travel system issues/questions corrections [email protected], Megan Lindsey
• Accounts Payable issues/questions corrections –
[email protected], Megan Lindsey or Dorene Spotts
• Other finance issues/questions corrections –
[email protected], Brenda Frankart or Gordie Chauvin
• Grants Specific questions – Gary Andres or Grants staff
QUESTIONS?
Thank you for making this year end go
smoothly!