Transcript Paying New Employees in a Timely Manner

Paying New Employees
in a Timely Manner
AO/FO Meeting
January 17, 2006
Objective
• To ensure that new employees are paid
within two pay periods after they start
work
New Employees Paid w/in 2 Pay Periods from Date of Hire
(Excludes Student Help)
100%
90%
75%
80%
70%
67%
68%
67%
98-99
99-00
00-01
75%
68%
73%
67%
60%
50%
40%
30%
20%
10%
0%
01-02
02-03
Fiscal Year
03-04
04-05
05-06
PAY PERIOD FIRST CHECK RECEIVED
(JUL 1 - DEC 29, 2006)
NUMBER OF NEW HIRES
450
401
400
324
350
300
250
200
160
150
79
100
50
22
11
2
1
5th
6th
7th
8th
0
1st
2nd
3rd
4th
PAY PERIOD FIRST CHECK RECEIVED
NEW HIRES PAID w/in 2 PAY PERIODS
By Bargaining Unit
89%
100%
80%
60%
40%
20%
0%
73%
70%
69%
98%
O
Co
th
er
m
bi
ne
d
To
ta
l
08
BU
07
BU
57
BU
BU
67
53%
% OF NEW EMPLOYEES PAID W/IN 2 PAY PERIODS BY CAMPUS
(July 1 -Dec 29, 2006)
120
100
100
80
89.1
87.5
72.8
65.8
60
40
20
0
UH Manoa
UH Hilo
West Oahu
CAMPUS
Community
Colleges
Central Admin
Payroll Flowchart For New Hires
After-The-Fact Employees
Employee starts on February 1, 2007
13-Feb-07
HR generates the
form (PNF) and inputs
data into PeopleSoft
20-Feb-07
A
Payroll Change
Schedule sent to
DAGS for gross to
net calculation
DAGS makes the third
payments ie.State
Health Fund, Union
dues, Parking, etc.
PNF sent to FO for
review and approval
1-Mar-07
DAGS provides
paycheck or salary
warrant
Appointing Officer
receives and approves
PNF
2-Mar-07
UH pickup checks or
salary warrants and
prepares for neighbor
island distribution
Original PNF sent to
UH Payroll Office for
processing on Payroll
Change Schedule
5-Mar-07
Pay Day
(for the period February
1thru 15)
A
Payroll Flowchart For New Hires
Faculty-BU07 Employees
Employee starts on February 1, 2007
8-Feb-07
A
HR generates the
form (PNF) and inputs
data into PeopleSoft
PNF sent to FO for
review and approval
Appointing Officer
receives and approves
PNF
15-Feb-07
26-Feb-07
27-Feb-07
Payroll Change
Schedule sent to
DAGS for gross to net
calculation
DAGS provides
paycheck or salary
warrant
UH pickup checks or
salary warrants and
prepares for neighbor
island distribution
DAGS makes the third
payments ie.State
Health Fund, Union
dues, Parking, etc.
Original PNF sent to
UH Payroll Office for
processing on Payroll
Change Schedule
28-Feb-07
Pay Day
(for the period February
1thru 15)
A
Common Problems
• Employee fails to turn in required pay documents
• Foreign employees & grad students are unable to
apply for a SSN until 10 days after they enter the US
• Turnover of administrative support personnel
• Departments are unaware of payroll deadlines
Solutions
• Submit PNF even if the employee fail to submit
tax withholding forms
• Make paying new employees a priority
Questions?