Transcript Presentation

Travel Updates
April 27, 2016
NewNew
State
Provider
forforRental
State
Provider
RentalCars
Cars
Highlights of the New Partnership
Can be used for business and personal travel.
Over 450 locations (Enterprise and National)
Complimentary “We’ll Pick You Up” service (Enterprise)
Highlights of Emerald Club Membership
Ease of making reservations with established profile.
By Pass the Counter at the Airport
Free Upgrades
Vehicle Choice
Free Rental Days Earned
What is Included in the Base Rate
The following amenities and services are included in the base rates
provided for business use:
Qualified licensed drivers 18 years and older are eligible to rent on
state business
No One-Way Drop Charges on all rentals not exceeding 700 miles
Roadside Assistance
$500,000 Combined Single Limit Third Party Liability Protection
Zero deductible Damage Waiver
Unlimited Miles
Free Emerald Club membership – with all Benefits
How to Make a Reservation
Reservations: 1-877-680-0064
Website:
https://legacy.enterprise.com/car_rental/deeplinkmap.do?bid=028&refId=FL
APBSC
Log in with Emerald Profile or Reference PBSC Account Number
FL41109
Pay with your PCard (preferred method of payment) for business
purposes only
Updates
Fiscal Year End 2015/2016 Timeline
06/16/16 is the last day to submit Disbursement Requests and
Travel reimbursements.
 06/27/16 is the final check run for the fiscal year.
Travel Authorization is moving from paper to an excel worksheet.
Student Travel is moving from purchasing
AUTHORITY TO INCUR TRAVEL EXPENSES
Florida Statutes 112.061
All travel must be authorized and approved by the head of the agency, or
… designated representative, from whose funds the traveler is paid. …
accompanied by a signed statement by the traveler’s supervisor stating
that such travel is on the official business… and …the purpose of such
travel.
• Currently part of Payroll Request for Leave Form (Sections 10, 11,
12, 13) – Causing Confusion
• Separating Payroll Leave from Travel Request
• Excel Form Replacing Request for Leave From for Travel Only
• Once Rolled Out - Travelers will Submit Travel Request Form instead
of Request for Leave
Leave Status - Covered by the Statute
The following types of travel must be authorized in advance by the
Chief of Staff or Designee:
• Conferences (including workshops, seminars)
• Conventions
• Out of state & foreign travel
Elements:
Registration Fee or Cost to Attend Regardless of Who Pays
Could be a Day Trip Less Than 50 miles