Transcript 2015-16 Year-End Calendar

Monday
6
June 2016
Tuesday
7
Wednesday
Thursday
1
2
3
8
9
10
• Final day to submit requisitions and
iContract agreements for encumbrances in
FY16.
• Final day to submit change orders and
contract addendums to increase
encumbrances in FY16.
• Service Agreements for independent
contractors can only be processed for
services rendered on or before June 30,
2016.
13
20
• Inter-departmental telephone billings
will be recharged through June.
14
21
15
• First day to submit T&E
Travel Authorizations
(TAs) for FY17. PLEASE
NOTE: You must revise the
report date of the TA to
July 1.
16
22
23
17
• The June 24 paycheck will include 10
days (full payroll period) that will be
charged to the current fiscal year
(FY16).
***NOTE: July 8 paycheck will include
amounts for 6/18-6/30 (9 days for most
depts.) to be charged to current fiscal
year (FY16).
• Last day to submit office supply orders
(i.e. Office Max) online
• First day to submit requisitions (R17xxxxx)
for FY17. PLEASE NOTE: Revise the report
date to July 1.
27
Friday
24
• Last day to use P-card to ensure
purchases are charged to FY16.
• T&E Travel Authorizations need to be
approved by Final Approver.
28
29
30
• Final day to deposit refunds collected
for reimbursement of current years’
expenditures. (This includes
FOUNDATION reimbursements) ***Note:
Foundation processes checks once a
week, plan accordingly.
• All inventories should be completed and
sent to the Controller’s Office.
• Paper Travel authorization requests
(TARs) for travel starting June must be
received by AP by June 30
July 2016
Monday
4
Tuesday
5
Wednesday
6
• Final day for Business
Services and Physical
Facilities to submit
inter-departmental
charges.
11
Thursday
Friday
1
2
7
8
• Last day to submit direct pay requests online.
• All invoices against encumbrances must be
received in the Controller’s Office by the
close of business 5pm.
• All travel reimbursements must be received
by Accounts Payable by the close of business
5pm.
• All late timesheets and on-demand for fiscal
year 2015/2016 must be submitted to Payroll
by 10am to assure processing against
2015/2016.
• All balances on committed standing purchase
orders (V16xxxx) will be liquidated and
closed.
• P-card charges will be made available for
coding in FAAINVT and approvers must
code transactions by 1pm.
• All amounts must be cleared from the
default P-card account (771098).
• Any correcting transfers of expenses must
be submitted to General Accounting.
12
13
14
15
18
19
20
21
22
25
26
27
28
29
• Final day for Treasury
to process interest
allocation for YE June
30, 2016.
• Any outstanding balances on standing
orders effective through June 30 will be
liquidated.