Transcript Tender Briefing Appointment of Professional Service Providers to render professional multi- disciplinary services

Tender Briefing
________
Appointment of Professional Service
Providers to render professional multidisciplinary services
TENDER NO. WP0485 WTE
DEPARTMENT OF WATER AFFAIRS
06 SEPTEMBER 2012
Nathi Mdletshe
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PRESENTATION OVERVIEW
1.
2.
3.
4.
Overview of DWA’s mandate
State of our infrastructure and NWRI’s programmes
Current process of sourcing the services
Terms of Reference
4.1 Disciplines
4.2 Special conditions
4.3 Evaluation criteria (emerging & established co.)
4.4 Standard Bidding Documents
4.5 Professional bodies registration
4.6 Tender Data
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1. DWA Business definition
• The aim of the Department of Water Affairs is to
ensure the availability and supply of water at national
level, facilitate equitable and sustainable social and
economic development, and ensure the universal and
efficient supply of water services at local level.
• The Department’s core functions are: policy
formulation, water resource management,
infrastructure development, capacity building,
intergovernmental and intra-sectoral coordination, and
water regulation.
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2. NWRI Business
• The National Water Resources Infrastructure Branch
exists to ensure a reliable supply of water from water
resources infrastructure, with acceptable risk, to meet
sustainable national, regional, social, economic and
environmental objectives for all South African citizens.
The Branch solicits and source funding to implement,
operate and maintain water resources infrastructure
in an efficient and effective manner (by strategically
managing risks and assets)
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2. NWRI Business (cont…)
• Strategic Priorities
Contribution to economic growth and social
development
• Strategic Objectives
– Develop, maintain, rehabilitate and refurbish bulk
water infrastructure
– Effective creation of decent employment through
infrastructure delivery
– Promotion of Small Medium Micro Enterprises
through procurement of goods and services
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2. NWRI Business (cont…)
Sub-programmes:
• Engineering Services
• Infrastructure operations and maintenance
• Infrastructure development
• Construction management
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2. NWRI Business (cont…)
Engineering Services:
• Civil Engineering Services; Hydrological Engineering;
Mechanical and Electrical Engineering Services;
Integrated Environmental Services; Technical
Engineering Services
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Tasks required:
• Design, Draughting services, Site supervision,
Plant/site inspections (Mechanical/Electrical), Training
of DWA personnel, Management of projects, Project
management, Quantity surveying, Revision of
standard specifications, updating/development of
plant log books, Environmental authorisations, Dam
Safety assessments, Probabilistic evaluations,
Geophysical investigations, Monitoring of dams,
Maintenance plans, Operation and Maintenance
Manuals on Dams and Monitoring of conveyance
structures and systems
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Background of Tender
• Initially advertised: Tender Bulletin and City Press
• Compulsory briefing session: 17 July
• Addendum 1 issued: July
• First closing date extension: 2 August
• Second closing date extension: 4 October
• Provincial sessions:
WC- 29 Aug
NC04 Sept
EC30 Aug
NW- 05 Sept
KZN- 31 Aug
LP06 Sept
FS03 Sept
MP- 07 Sept
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3. State of our infrastructure
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Major Water Resources Development
MOKOLO AND CROCODILE RIVER (WEST)
Projects
OLIFANTS RIVER WATER
AUGMENTATION PROJECT
RESOURCES DEVELOPMENT
PROJECT (de Hoop)
- 40 million m3 of water for domestic use
and 40 million m3 water for mining
- Direct Jobs: 800
- 7 million m3 water for ESKOM (Medupi PS)
and 5 million m3 water for domestic use
- Direct Jobs: 250
VAAL RIVER EASTERN SUB SYSTEM
AUGMENTATION PROJECT
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KOMATI WATER SYSTEM
AUGMENTATION PROJECT
- 54 million m3 of 461
water for
ESKOM
-- Direct Jobs: 466
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- 96 million m3 of water for ESKOM and
64 million m3 of water for SASOL
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MOOI MNGENI TRANSFER
SCHEME (PHASE 2)
- 60 million m3 of water for
domestic use
- Direct Jobs: 450
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CLANWILLIAM DAM
- 70 million m3 of water
for existing and new
irrigation farmers
- Direct Jobs: 678
Cape Town
Durban
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HAZELMERE DAM
- 10 million m3 of water for
domestic use
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ORWSDP: WATER SERVICES
DEVELOPMENT
Olifants-Sand
RWS
POLOKWANE
MOKOPANE
STRYDPOORT
MOUNTAINS
LEBOWAKGOMO
Mphahele and Groothoek RWS
Olifantspoort
South RWS
Lebalelo RWS
MOOIHOEK
BURGERSFORT
Tubatse RWS
JANE FURSE
Flag Boshielo
RWS
STEELPOORT
TOWN
FLAG BOSHIELO DAM
Nebo Plateau
RWS
DE HOOP DAM
MOTOTOLO
LEGEND
SUPPLY AREAS
EPSS
EXISTING BULK WATER PIPELINES
ORWRDP PIPELINES
WATER SERVICES BULK PIPELINES
ESKOM PSS INFRASTUCTURE
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Existing Infrastructure
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3.1 Age Profile of Assets
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3.2 Age profile of assets
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3.3 Remaining Useful Life
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3.4 DAM SAFETY REHABILITATION
PROGRAMME (DSRP)
• 359 dams on the asset register (218
listed in the ICOLD world register of large
dams)
• 36 dams in various stages: feasibility
study, detailed design or construction
3.5 Rehabilitation done due to:
• Insufficient spillway capacity:
80%
• Slope stability problems: 10%
• Inadequate maintenance eventually resulting in
dam safety problems:
60%
• Geological/foundation problems: 10%
• Inadequate outlet systems:
80%
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4. Sourcing of services
Current procurement system: in terms of PFMA and
PPPFA per project
Challenges:
time wasted on SCM processes; delays in projects;
poor contract management; over-utilisation of
established PSPs; lack of competition in the sector;
extent of fronting and lack of skills transfer to
emerging entities
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4. Sourcing of services (cont…)
Envisaged system: pre-approved database of Engineering PSPs
(+/- 30) for 3 years
Principles of the envisaged route:
•Pre-approved PSPs to be called as an when they are needed;
•Services will be procured by means of Project Execution Plans
(PEPs);
•Contracts will be used to pave entry for emerging service
providers and entities owned and managed by historically
disadvantaged individuals (HDIs)
•DWA reserves the right to appoint the established PSPs and
pair them with HDI service providers, with clear skills transfer
outputs.
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4. Sourcing of services (cont…)
DWA transformation objectives: aligned with Government’s
priorities and strategic thrust on job creation, economic
emancipation of the previously marginalised, promotion of
SMEs, industrialisation, etc
What informs us?:
•DWA legislative and policy direction;
•Priorities of the government;
•New Growth Path;
•Preferential Procurement Policy Framework;
•BBBEE
•National Development Plan/ Vision 2030;
•Roll-Out Infrastructure Plan
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5. Terms of Reference (ToRs)
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5.1 Special Conditions
• DWA reserves the right to accept or reject any bid or all
bids, and to cancel the procurement process if there is a
justifiable reason in line with relevant prescripts.
• Only those Tenderers who have in their management and
employment suitably register professional persons can
tender.
• Latest tariff of fees will be applicable (ECSA tariff of feeslatest gazetted fee).
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5.2 Evaluation criteria
The evaluation of Bids will be executed in a 3 staged process:
Phase 1- administrative compliance (page 12)
Phase 2- technical evaluation (pages 13 to 18) and
Phase 3- BBBEE (page 19).
•
• Criteria for categories:
– Category 1- Emerging PSPs (projects valued R0,1 – R10 million)
– Category 2- Emerging PSPs (projects valued R10 – R50 million)
– Category 3- Established PSPs (projects valued R50 – R100 million)
– Category 4- Established PSPs (projects valued R100 – R250 million)
– Category 5- Established PSPs (projects valued R250 – R500 million)
– Category 6- Established PSPs (projects valued R500 million and
higher)
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5.3 Standard Bidding Documents/Forms
•
All bidding documents or forms must be filled in and signed. Failure to
do so will invalidate your Bid
5.4 Registration with professional body
• DWA will only accept bids from companies with properly qualified and
professionals registered with the relevant professional bodies . This
excludes professional with suspended membership, professionals
with unpaid membership fees and people who are still in the process
of registration.
5.5 Tender data
• Technical enquiries, SCM enquiries
• Closing date: 4 October 2012 at 11:00
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5.5 Tender data (continued…)
ADDENDUM 1:
•
Responses to the questions asked at the briefing session (17 July)
•
Posted in DWA website.
•
Sign and return with bid responses.
ADDENDUM 2:
•
Responses to the questions asked after the briefing session (17 July)
•
Minor amendments, clarifications and/or additions to the bid document
•
Will be posted in DWA website on the 29 August 2012.
•
Sign and return with bid responses.
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6. Rotation
•
Rotation Framework will be presented to approved PSPs
• Rotation of PSPs will be implemented by the Office of DDG, with
assistance of SCM and the appointed external expert assistance.
• Considerations for rotation:
– Location of the project;
– Location of a PSP/s;
– Size of the project;
– Amount of existing work already awarded to a PSP;
– Delivery time;
– Previous performance in a project;
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THANK YOU
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