Transcript Contingent Advisor: Scout Advisor: Sid Covington Marty Sepulveda

Capitol Area Council
Boy Scouts of America
Contingent Advisor:
Sid Covington
380-9083, 925-1231 (cell)
[email protected]
Scout Advisor:
Marty Sepulveda
926-6363 x17
[email protected]
5/22/2007
Tonight
Travel Information
622-J /
704-O
Schedule
Uniform
Packing
Financial
Paperwork
Registration
Youth Protection
Contact Information
Duty Roster/Equipment
Duffle Bags & Maps
5/22/2007
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Travel Information
Austin to Philmont:
622-J /
704-O
Departure Date: Thursday, June 21/Tuesday, July 3, 6:00 am
5/22/2007
Meet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar)
FULL Class-A Uniform
Busses Depart at 6:00 am REGARDLESS!
Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall
Dinner in LasWestgate
Vegas, NM –Mall
Highlands University of New Mexico
(no Co.
bathrooms in dining hall)
Whole Earth Provision
Arrive at the Philmont Welcome Center ~9:30 pm (MDT)
Parking
Lottents
Overnight in Tent
City or trail
Philmont to Austin:
6:00
~5:30July 16, ~11:00 pm
Return
Date: Wednesday, July 4/Monday,
Bus 1
Bus 2
Packlines at Welcome Center at 5:00 am — check out of tent city
Pack lines on store side
FULL Class-A Uniform
Dining hall for
“continental”
am
Whole
Earthbreakfast at 5:45
Central
Cavender
Beall’s Depart Philmont ~6:30 am (MDT)
Provision Co.
Market
Boots
Lunch in Clovis, NM – Ci-Ci's Pizza
Dinner in Abilene – McMurry University, Mabee Dining Hall
Arrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm
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Facts of Contingent Bus Life
622-J /
704-O
Busses break!
5/22/2007
VCRs
Air conditioners
Window shades
Cargo doors
Engine problems
It can get hot on a full bus! Particularly on the trip
home (afternoon Texas heat).
Everyone drinks/eats more snacks on way to
Philmont than the way home!
Bathrooms fill up! They will be full on the first leg for
the 622-J group coming home!
Bus drivers take breaks — we don’t!
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622-J /
704-O
Bus Assignments
5/22/2007
Expedition #
Bus
622-J-01
Leaders
622-J-02
622-J-03
622-J-05
622-J-04
622-J-06
622-J-07
622-J-08
704-O-01
704-O-03
704-O-05
704-O-06
704-O-02
704-O-04
704-O-07
704-O-08
Unit
Troop 448
Troop 158
Troop 172
Troop 256
Troop 231
Troop 410
Troop 454
Crew 454
Crew 36
Troop 555
Troop 505
Troop 30
Troop 155
Troop 146
Troop 31
Troop 125
District
Comanche
Arrowhead
Arrowhead
Comanche
Green Dickson
Longhorn
Longhorn
Longhorn
Longhorn
Comanche
Comanche
Longhorn
Tomahawk
Arrowhead
Longhorn
Twin Valley
2007 Trek Final Meeting
Contact
Dale Laine
Kedric Karkosh
Larry Jantzen
Jim Schwenk
Dan Stafford
Bill Pitts
Ken Mitchell
Hillary Ryan
Gene Youngerman
Ed Stuart
Rob Schroer
Rick Wetzel
Dennis Hill
Christian Nelson
Paul Ballentine
Miguel Vera
Bus
Number
1
2
1
2
5
622-J /
704-O
General Information
5/22/2007
Bring books, CD-players, radios, Gameboys,
iPod’s, etc. (with earphones) for bus trips & base
camp.
Bus Leaders will bring snacks & coolers with
drinks (water) & snacks — no personal food.
Bus Leaders will bring movies for bus VCR’s
(use good judgment in selecting).
Everything must be in duffle bags & backpacks.
Will leave your “stuff” (in your duffle bags) in
lockers at Philmont while on trail.
Can leave “valuables” in envelopes in locked
vault in Finance (cash, credit cards, key to locker, etc.)
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Uniform
Wear Class-A Uniform while traveling & for
base camp activities (meals, chapel services, campfires).
622-J /
704-O
Can remove uniform shirt & wear crew tee shirt while bus is moving
— Class-A when off bus.
Applies to all participants — youth and adults.
Class-A Uniform:
Boy Scout:
Venturing Crew:
Tan uniform shirt
Scout belt
Scout long pants
-orScout Shorts with
Scout socks
Green uniform shirt
Crew’s “official” pant (long or short)
Crew’s “official” socks (with shorts)
Crew’s “official” belt
Will leave in duffle bag in locker while on trail.
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Trek Schedule:
Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents
(Tuesday, 6/21 or Sunday, 7/3)
Meet Your
Ranger
Day 1 — Camping HQ/Tent City — (6/22 or 7/4)
Logistics (bring “overall” & V.V. map)
Services (food, equipment)
Crew Photo*
* may do morning
Opening Campfire
of Day 2
st
Day 2 — Depart CHQ/1 Day on trail (6/23 or 7/5)
Day 3 — 2ndRanger
Day onTraining:
trail, first full day (6/24 or 7/6)
Day 4 — 3rd DayHiking
on trailtechniques
, Ranger Departs am (6/25 or 7/7)
622-J /
704-O
Financial Check-in
Medical Re-check
Equipment shakedown*
Museum tours (optional)
Campsite setup
……“Arrival
(hike between camps, participate in programs)
Cooking
Day 11 —
Last Full Day on trail (7/2 or 7/14)
Day”
Water purification
Day 12 — ReturnNavigation
to Camping HQ/Tent City (7/3 or 7/15)
Return equipment
SHOWERS! …
Souvenirs
Financial check-out
Trip to Cimarron
Closing Campfire
Day 13 — Travel — Philmont to Austin (7/4 or 7/16)
5/22/2007
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Financial
Policies/Information
622-J /
704-O
All crews are fully paid! Thank You!
We are within budget!
Participants need personal money for:
Snacks at Camping Headquarters (before/after).
Souvenirs at Tooth of Time Trading Post.
“Campers spend an average of $100 at Philmont’s trading posts. If major
items such as jackets are desired, more money will be needed.”
Backcountry (~$20, small bills):
Shotgun shooting — additional shots
Fishing license — $1.50 (youth), $9-$40 (adult)
Snacks (healthy)
Root Beer in
$20.00
Fuel
the
$12.00
Trip
to Cimarron — any meals
there
Cantina’s!!!
5/22/2007
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Paperwork Checklist for
Crews
Source
Use at Philmont
Crew Roster
Multipart form received in March, 2007 with the
TREKS-2007 Itinerary book.
Turn in original Day 1
Finance check-in.
Copy
CPR & First Aid Certification
From organization teaching the courses. They
must be valid though the end of the trek.
Show originals Day 1
Finance check-in
Copy
Distributed in November, 2005 - MUST USE
THE ORIGINAL PHILMONT COPY OF THE
2007 FORM - NO COPIES ARE PERMITTED.
Turn in original Day 1
Medical re-check. Will
be returned a check-out
Day 12.
Copy
Medical Insurance Card
Make copy, staple to Health & Medical Record
form. If family has no insurance, attach a note
indicating this and mark the appropriate place
on the Health & Medical Record form.
Turn in with Health &
Medical Record form
during Day 1 Medical
re-check. Will be
returned a check-out
Day 12.
Copy
Philmont Talent Release form.
Received in March, 2007 with the TREKS-2007
Itinerary book.
Turn in original Day 1
Finance check-in
Copy
Contingent website
Not used by Philmont this is to provide the
Contingent Advisor with
emergency contact
information.
622-J /
704-O
cards. At least one person per crew must be
certified in First Aid and one in CPR.
Philmont Health and Medical
Record form.
Verify that this has been properly signed by
qualified health professional, parent/guardian,
participant.
Requires parent/guardian signature if
participant is under 18 years of age.
Crew Emergency Contact List
5/22/2007
Contingent
Advisor
Document
2007 Trek Final Meeting
Original or
Copy
10
Crew Advisor Responsibility:
622-J /
704-O
All participants are registered members of
the Boy Scouts of America.
All adults (18 or older) with Boy Scout troop
based crews
— and —
All adults (21 or older) with Venturing Crew
based crews
— must be:
Registered as adult leaders
Current (3 years) in Youth Protection
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Contact Information
Parent/Family Information Letter
622-J /
704-O
Each advisor make copies for participant families
Discusses Uniform while traveling/base camp
Includes telephone numbers for emergencies
Complete Travel information
Information about money, packing, and manners
Phone numbers:
Sid Covington:
Cell: (512) 925-1231
Eagle Nest, New Mexico: (505) 377-6820
Philmont: (505) 376-2281
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Duty Roster:
622-J /
704-O
Prepare duty roster before leaving for
Philmont.
Make copies for all participants (laminate).
Website has tool (Excel) & Philmont version.
5/22/2007
Crew Decisions:
All participants
share work
equally?
Tentmates
Skill level
Crew Leader?
Adults?
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Equipment
Philmont-issued:
14 pins
622-J /
704-O
Cooking/cleaning gear Bear bags/rope
Food
Water purifier (Micro Pur)
Tents
Dining fly & poles
10 pins
Crew provided:
Backpacking Stoves
Ground cloths
May needFirst
on arrival
if assigned
Tent pins
Aid
Kit
trail tents in the “meadow.”
Water containers
(collapsible)
5/22/2007
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622-J /
704-O
What kind of personal “stuff”
do we need to take?
5/22/2007
Good rain gear! Rain
suit — no ponchos!
Backpack — with rain
cover
Over-the-ankle boots
Sleeping bag with pad
& sleeping clothes
Shorts & crew tee
shirt(s)
Lots of socks — liners & outer
Camera
Spices
This is the
REALLY
important
stuff!
2007 Trek Final Meeting
Bowl, spoon, cup
Water bottles (3 - 1 qt)
Pocketknife
Flashlight
Compass & maps
GPS recommended if
Rope/Cord
going to Valle Vidal.
Stuff sacks for dining fly
campsite
& tent
&Load
poles,
½ tent,
intermediate waypoints
pins,
bear bag contents
before leaving home.
Long pants, long-sleeve
shirt
15
Duffle Bags/Council Strips
Duffle Bags:
Have a few bags for sale, $25.00 each
622-J /
704-O
Patches:
5/22/2007
Have CSP’s for sale
Have Contingent patches for sale
Bring backpack & duffle bag ONLY! Don’t
bring anything else on bus! Everything must
fit into duffle bag while on trail. Duffle bag will
be stored in locker while on trail.
Bring one padlock per crew for locker.
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622-J /
704-O
Maps — one topo map set per person
5/22/2007
Crew
Unit
Advisor
Itinerary #
622-J-01
Troop 448
Dale Laine
622-J-02
Troop 158
Kedric Karkosh
622-J-03
Troop 172
Kris Reim
622-J-04
Troop 231
Dan Stafford
622-J-05
Troop 256
Jim Schwenk
622-J-06
Troop 410
Bill Pitts
622-J-07
Troop 454
Ken Mitchell
622-J-08
Crew 454
Hillary Ryan
704-O-01
Crew 36
Gene Youngerman
704-O-02
Troop 155
Dennis Hill
704-O-03
Troop 555
Ed Stuart
704-O-04
Troop 146
Christian Nelson
704-O-05
Troop 505
Rob Schroer
704-O-06
Troop 30
Rick Wetzel
704-O-07
Troop 31
Paul Ballentine
704-O-08
Troop 125
Miguel Vera
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9
11
9
13
8
22
10
21
18
7
24
18
29
13
31
# Maps Per Crew
South
North
Country
Country
Valle Vidal
12
12
12
12
12
Sister
Crews
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
17
Questions?
622-J /
704-O
It will be 5:00 in
the morning
before you
know it!
5/22/2007
2007 Trek Final Meeting
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