Transcript May 15, 2008 - Sid Covington

Capitol Area Council
Boy Scouts of America
Contingent Advisor: Sid Covington
380-9083, 925-1231 (cell)
[email protected]
Scout Advisor:
Rick Denison
617-8627
[email protected]
Tonight
Travel Information
Schedule
Uniform
Packing
624-B
Financial
Paperwork
Registration
Youth Protection
Contact Information
Duty Roster
Duffle Bags & Maps
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Travel Information
Austin to Philmont:
Departure Date: Monday, June 23, 6:00 am
624-B
Meet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar)
FULL Class-A Uniform
Busses Depart at 6:00 am REGARDLESS!
Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall
Westgate
Mall University of New Mexico
Dinner in Las Vegas,
NM – Highlands
(no bathrooms
Whole Earth Provision
Co. in dining hall)
Arrive at the Philmont Welcome Center ~9:30 pm (MDT)
Parking
Lot
Overnight in Tent
City or trail
tents
5/14/2008
6:00
Philmont to Austin:
Return Date:
~10:45
Bus Sunday,
1
BusJuly
2 6, Bus
3 pmBus 4
~5:30
Packlines at Welcome Center at 5:00 am — check out of tent city
Pack lines on store side
FULL Class-A Uniform
Dining hall forWhole
“continental”
breakfast at 5:45
am
Earth
Central
Beall’s Depart Philmont ~6:30 am (MDT)
Provision Co.
Market
Lunch in Amarillo, TX – gatti's Pizza
Dinner in Abilene – McMurry University, Mabee Dining Hall
Arrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm
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Cavender
Boots
3
Facts of Contingent Bus Life
Busses break!
624-B
VCRs
Air conditioners
Window shades
Cargo doors
Engine problems
5/14/2008
It can get hot on a full bus! Particularly on the trip home
(afternoon Texas heat).
Everyone drinks/eats more snacks on way to Philmont
than the way home!
Bathrooms fill up!!
Bus drivers take breaks — we don’t!
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Bus Assignments
Expedition #
Unit
District
Contact
624-B-01
Troop 201
North Shore
Brent Jensen
624-B-03
Troop 143
Colorado River
Frank Smith
Troop 171
North Shore
Sean Bosenbark
Troop 70
Bee Cave
Mark Gibson
624-B-02
Crew 513
Chisholm Trail
Nick Trieweiler
624-B-05
Troop 513
Chisholm Trail
Brian Loehr
624-B-12
Troop 345
Chisholm Trail
Greg Rabaey
624-B-16
Tonkawa Lodge
624-B-08
Troop 9
Armadillo
Doug Zarker
624-B-09
Troop 421
Armadillo
Woody Raine
624-B-14
Troop 88
Armadillo
Sam Brister
624-B-15
Scoutreach
624-B-04
Troop 165
Chisholm Trail
Ed Seidenberg
624-B-06
Troop 365
Chisholm Trail
Chris O'Dell
624-B-07
Crew 1209
Armadillo
David Applewhite
624-B-10
Troop 1407
Armadillo
Chris Ott
624-B
Bus
624-B-11
Leaders
624-B-13
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Bus
Number
1
2
Jason Riley
3
Josh Mankovsky
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General Information
Bring books, CD-players, radios, Gameboys, iPod’s,
etc. (with earphones) for bus trips & base camp.
Bus Leaders will bring snacks & coolers with drinks
(water) & snacks — no personal food.
Bus Leaders will bring movies for bus VCR’s
624-B
(use good judgment in selecting).
5/14/2008
Everything must be in duffle bags & backpacks.
Will leave your “stuff” (in your duffle bags) in lockers
at Philmont while on trail.
Can leave “valuables” in envelopes in locked vault in
Registration (cash, credit cards, key to locker, etc.)
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Uniform
Wear Class-A Uniform while traveling & for base
camp activities (meals, chapel services, campfires).
Can remove uniform shirt & wear crew tee shirt while bus is moving —
Class-A when off bus.
Applies to all participants — youth and adults.
Class-A Uniform:
624-B
Boy Scout:
Venturing Crew:
Tan uniform shirt
Scout belt
Scout long pants
-orScout Shorts with
Scout socks
Green uniform shirt
Crew’s “official” pant (long or short)
Crew’s “official” socks (with shorts)
Crew’s “official” belt
Will leave in duffle bag in locker while on trail.
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Trek Schedule:
Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents
(Monday, 6/2/3)
Meet Your
Day 1 — Camping HQ/Tent City — (6/24)
Ranger
624-B
Financial Check-in
Medical Re-check
Equipment shakedown*
Museum tours (optional)
Logistics (bring “overall” & V.V. map)
Services (food, equipment)
Crew Photo*
Opening Campfire
* may do morning
Day 2 — Depart CHQ/1st Day on trail (6/25)
of Day 2
Ranger
Training:
Day 3 — 2nd Day
on trail,
first full day (6/26)
Hiking
Day 4 — 3rd Day on
trail, techniques
Ranger Departs am (6/27)
“Arrival
Day”
setup
…… (hike betweenCampsite
camps, participate in programs)
Cooking
Day 11 — Last Full Day on trail (7/4)
Water purification
Day 12 — Return to
Camping HQ/Tent City (7/5)
Navigation
Return equipment
SHOWERS! …
Souvenirs
Financial check-out
Trip to Cimarron
Closing Campfire
Day 13 — Travel — Philmont to Austin (7/6)
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Financial Policies/Information
All crews are fully paid! Thank You!
We are within budget!
Participants need personal money for:
624-B
Snacks at Camping Headquarters (before/after).
Souvenirs at Tooth of Time Trading Post.
“Campers spend an average of $100 at Philmont’s trading posts. If major
items such as jackets are desired, more money will be needed.”
Backcountry (~$20, small bills):
Shotgun shooting — additional shots
Fishing license — $1.50 (youth), $9-$40 (adult)
Snacks (healthy)
Root Beer in
$20.00
Fuel
the
$12.00
Trip
to Cimarron — any meals there
Cantina’s!!!
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Paperwork Status (5/15/2008)
624-B-01
624-B-02
Crew
Paperwork
Submitted to
Contingent
Advisor
624-B-03
624-B-04
624-B-05
624-B-06
Emergency Contact List
624-B-07
Philmont Crew Roster
624-B
624-B-08
Philmont Talent
Release
Medical Forms
624-B-09
624-B-10
Insurance Cards
624-B-11
624-B-12
624-B-13
624-B-14
624-B-15
624-B-16
5/14/2008
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
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70.00%
80.00%
90.00%
100.00%
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Outstanding Paperwork
624-B
Paperwork was due April 15.
Now to May 21: Drop off at Sid’s
After May 21:
UPS to: Mail to:
Sid Covington, Idlewild
Sid Covington, LOGISTICS
21 Covington Rd
47 Caballo Rd
Eagle Nest, NM 87718
Cimarron, NM 87714
Paperwork MUST be complete or your
crew can’t go.
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Paperwork Checklist for Crews
Source
Use at Philmont
Crew Roster
Multipart form received in March, 2008 with the
TREKS-2008 Itinerary book.
Turn in original Day 1
Finance check-in.
Copy
CPR & First Aid Certification
From organization teaching the courses. They
must be valid though the end of the trek.
Show originals Day 1
Finance check-in
Copy
Distributed in January 2008 - MUST USE THE
ORIGINAL PHILMONT COPY OF THE 2008
FORM - NO COPIES ARE PERMITTED.
Turn in original Day 1
Medical re-check. Will
be returned a check-out
Day 12.
Copy
Medical Insurance Card
Make copy, staple to Health & Medical Record
form. If family has no insurance, attach a note
indicating this and mark the appropriate place
on the Health & Medical Record form.
Turn in with Health &
Medical Record form
during Day 1 Medical
re-check. Will be
returned a check-out
Day 12.
Copy
Philmont Talent Release form.
Received in March, 2008 with the TREKS-2008
Itinerary book.
Turn in original Day 1
Finance check-in
Copy
Contingent website
Not used by Philmont this is to provide the
Contingent Advisor with
emergency contact
information.
cards. At least one person per crew must be
certified in First Aid and one in CPR.
Philmont Health and Medical
Record form.
624-B
Verify that this has been properly signed by
qualified health professional, parent/guardian,
participant.
Requires parent/guardian signature if
participant is under 18 years of age.
Crew Emergency Contact List
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Contingent
Advisor
Document
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Original or
Copy
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Crew Advisor Responsibility:
Checking to be sure All participants are registered
members of the Boy Scouts of America.
624-B
All adults (18 or older) with Boy Scout troop
based crews
— and —
All adults (21 or older) with Venturing Crew based
crews
— must be:
Registered as adult leaders
Current (3 years) in Youth Protection
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Contact Information
Parent/Family Information Letter
Each advisor make copies for participant families
624-B
Discusses Uniform while traveling/base camp
Includes telephone numbers for emergencies
Complete Travel information
Information about money, packing, and manners
Phone numbers:
Sid Covington:
Cell: (512) 925-1231
Eagle Nest, New Mexico: (575) 377-6820
Philmont: (575) 376-2281 — Logistics
Philmont Switchboard: (575) 376-2281
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Duty Roster:
Prepare duty roster before leaving for Philmont.
Make copies for all participants (laminate).
Website has tool (Excel) & Philmont version.
624-B
Crew Decisions:
5/14/2008
All participants
share work
equally?
Tentmates
Skill level
Crew Leader?
Adults?
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Duffle Bags/Council Strips
Duffle Bags (count your bags tonight):
Have a few bags for sale, $25.00 each
Patches:
624-B
Have CSP’s for sale
Have Contingent patches for sale
5/14/2008
Bring backpack & duffle bag ONLY! Don’t bring
anything else on bus! Everything must fit into
duffle bag while on trail. Duffle bag will be stored
in locker while on trail.
Bring two padlocks per crew for lockers
(not really necessary).
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624-B
Maps — one topo map set per person
5/14/2008
Itinerary #
15
# Maps Per Crew
South
North
Country
Country
Valle Vidal
12
12
Nick Trieweiler
21
12
Troop 143
Frank Smith
10
12
624-B-04
Troop 165
Ed Seidenberg
16
12
624-B-05
Troop 513
Brian Loehr
9
12
624-B-06
Troop 365
Chris O'Dell
25
12
624-B-07
Crew 1209
David Applewhite
22
12
624-B-08
Troop 9
Doug Zarker
24
12
12
624-B-09
Troop 421
Woody Raine
5
12
12
624-B-10
Troop 1407
Chris Ott
5
12
12
624-B-11
Troop 171
Sean Bosenbark
32
12
12
624-B-12
Troop 345
Greg Rabaey
32
12
12
624-B-13
Troop 70
Mark Gibson
28
12
12
624-B-14
Troop 88
Sam Brister
21
624-B-15
Scoutreach
Josh Mankovsky
12
7
624-B-16
Tonkawa Lodge
Jason Riley
12
12
Crew
624-B-01
Unit
Troop 201
Advisor
Brent Jensen
624-B-02
Crew 513
624-B-03
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12
12
12
Sister
Crews
12
17
624-B
Questions?
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