Transcript Capitol Area Council

Capitol Area Council
Boy Scouts of America
Philmont 2004
Council Contingent
Contingent Advisor:
Sid Covington
474-8696, 925-1231 (cell)
[email protected]
Scout Advisor:
Martin Payne
926-6363 x16
[email protected]
http://www.bsacac.org/philmont
Tonight
Travel Information
Uniform
Schedule
620-B
Financial
Paperwork
Registration
Contact Information
Duty Roster/Equipment
Duffle Bags & Maps
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Travel Information
Austin to Philmont:
620-B
Departure Date: Saturday, June 19, 2004, 6:00 am
5/20/2004
Meet 5:00 am at REI parking lot (Crossroads Shopping Center, 9901 N Capitol
of Texas Highway)
Busses Depart at 6:00 am REGARDLESS!
Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall
Dinner in Las Vegas, NM – Highlands University of New Mexico
(no bathrooms in dining hall)
Arrive at the Philmont Welcome Center ~9:30 pm (MDT)
Overnight in Tent City or trail tents (Advisors — have your tent counts ready)
Philmont to Austin:
Return Date: Friday, July 2, 2004, ~10:30 pm
Packlines at Welcome Center at 5:00 am — check out of tent city
Dining hall for “continental” breakfast at 5:45 am
Depart Philmont ~6:30 am
Lunch in Clovis, NM – CiCi’s Pizza
Dinner in Abilene – McMurry University, Mabee Dining Hall
Arrive REI parking lot (Crossroads Shopping Center) ~10:30 pm
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Crews
“volunteering”
to split up on
buses.
Bus Assignments
Bus Assignments
Expedition
#
620-B-01
620-B-02
620-B-04
620-B
Bus
620-B-11
Leaders
5/20/2004
620-B-12
620-B-06
620-B-09
620-B-10
620-B-13
620-B-03
620-B-05
620-B-07
620-B-08
Unit
Crew 399
Crew 36
Troop 413
Troop 30
Troop 399
Troop 201
Troop 472
Troop 259
Troop 441
Troop 395
Troop 555
Troop 231
Troop 365
Austin-Philmont
Bus
Number Bus 1
Contact
Roy Keithley
1
12
Barry J. Streusand
1
12
Bob Bowne
1
4
2
3
Stuart Nelson
1
12
2
3
Harry Zimmerman
1
12
Jerry Brockell
2
Michael Sugars
2
Chuck Perrone
2
Mike Moriarty
2
CR Thomas
3
Cary McGregor
3
Douglas Kaspar
3
David Tabb
3
Participants:
52
Riders:
2
Total:
54
2004 Trek Meeting 4
Bus 2
Philmont-Austin
Bus 3
Bus 1
12
12
12
Bus 2
Bus 3
4
4
4
4
4
12
12
12
12
12
52
1
53
160
12
12
12
12
12
12
12
12
52
1
53
52
2
54
52
1
53
160
12
12
12
12
52
1
53
4
General Information
Bring books, CD-players, radios, Gameboys, etc.
(with earphones) for Bus trips & base camp.
620-B
Bus Leaders will bring snacks & coolers with
drinks.
Bus Leaders will bring movies for bus VCR’s
(use good judgment in selecting).
Will leave your “stuff” in lockers at Philmont while
on trail.
Can leave “valuables” in envelopes in locked
vault in Finance (cash, credit cards, key to locker, etc.)
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Uniform
Wear Class-A Uniform while traveling &
for base camp activities.
620-B
Can remove uniform shirt & wear crew tee shirt while bus is
moving — Class-A when off bus.
Class-A Uniform:
Troop-based crews:
Venturing-based crews:
Tan uniform shirt
Scout belt
Scout long pants
-orScout Shorts with Scout socks
Green uniform shirt
Crew’s “official” pant & belt
Crew’s “official” socks
Will leave in duffle bag in locker while on trail.
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Trek Schedule:
Day 0 — Travel — Austin to Philmont – CHQ/Tent City (Sunday, 6/19)
Day 1 — Camping HQ/Tent City — (Monday, 6/20)
Meet
Financial Check-in
Medical Re-check
Equipment shakedown*
Logistics (bring wall map)
Services (food, equipment)
Crew Photo*
Museum tours (optional)
Opening campfire
Your
Ranger
* may do morning of
620-B
Day 2
Day 2 — Depart HQ/1st Day on trail (Tuesday, 6/21)
Day 3 — 2nd Day on trail, first full day (Wednesday, 6/22)
Day 4 — 3rd Day on trail, Ranger Departs am (Thursday, 6/23)
…… (hike between camps, participate in programs)
Day 11 — Last Full Day on trail (Thursday, 6/30)
Day 12 — Return to Camping HQ/Tent City (Friday, 7/1)
Return equipment
SHOWERS!
Souvenirs
Financial check-out
Closing campfire
Trip to Cimarron
Day 13 — Travel — Philmont to Austin (Saturday, 7/2)
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Financial Policies/Information
620-B
All crews are fully paid! Thank You!
We are within budget!
Participants need personal money for:
Snacks at Camping Headquarters (before/after).
Souvenirs at Tooth of Time Trading Post.
“Campers spend an average of $100 at Philmont’s trading posts. If major
items such as jackets are desired, more money will be needed.”
Backcountry (~$20, small bills):
Shotgun shooting — additional shots
Fishing license — $1.50 (youth), $9-$40 (adult)
Snacks (healthy)
Fuel
Trip to Cimarron — any meals there
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Paperwork Checklist for Crews
Source
Use at Philmont
Crew Roster
Multipart form received in March, 2004 with the
TREKS-2004 Itinerary book.
Turn in original Day 1
Finance check-in.
Copy
CPR & First Aid Certification
From organization teaching the courses. They
must be valid though the end of the trek.
Show originals Day 1
Finance check-in
Copy
Distributed in October, 2003 - MUST USE THE
ORIGINAL PHILMONT COPY OF THE 2004
FORM - NO COPIES ARE PERMITTED.
Turn in original Day 1
Medical re-check. Will
be returned a check-out
Day 12.
Copy
Medical Insurance Card
Make copy, staple to Health & Medical Record
form. If family has no insurance, attach a note
indicating this and mark the appropriate place
on the Health & Medical Record form.
Turn in with Health &
Medical Record form
during Day 1 Medical
re-check. Will be
returned a check-out
Day 12.
Copy
Philmont Talent Release form.
Received in March, 2004 with the TREKS-2004
Itinerary book.
Turn in original Day 1
Finance check-in
Copy
Contingent website
Not used by Philmont this is to provide the
Contingent Advisor with
emergency contact
information.
620-B
cards. At least one person per crew must be
certified in First Aid and one in CPR.
Philmont Health and Medical
Record form.
Verify that this has been properly signed by
qualified health professional, parent/guardian,
participant.
Requires parent/guardian signature if
participant is under 18 years of age.
Crew Member Listing
5/20/2004
Contingent
Advisor
Document
2004 Trek Meeting 4
Original or
Copy
9
Crew Advisor Responsibility:
620-B
All participants are registered members of
the Boy Scouts of America.
All adults (18 or older) with Boy Scout troop
based crews
— and —
All adults (21 or older) with Venturing Crew
based crews
— must be:
Registered as adult leaders
Current (3 years) in Youth Protection
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Contact Information
Parent/Family Information Letter:
620-B
Each advisor make copies for participant families
Discusses Uniform while traveling/base camp
Includes telephone numbers for emergencies
Complete Travel information
Information about money, packing, and manners
Phone numbers:
Sid Covington:
Cell: (512) 925-1231
Eagle Nest, New Mexico: (505) 377-6820
Philmont: (505) 376-2281
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620-B
Duty Roster:
5/20/2004
Prepare duty roster before leaving Austin.
Copies for all participants (reduce/laminate).
Website has both duty roster tool & Philmont
version.
Pay attention to:
Adults going to
Advisor coffee
in staffed camps.
Tent mates
Match skilled
with unskilled
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Equipment
620-B
Philmont-issued:
5/20/2004
Cooking gear
Dining fly
Tents
Food
Bear bags & ropes
Water purifier (Polar Pure)
14 pins
10 pins
Crew provided:
Stoves
Tent pins
(white gas recommended)
Ground cloths
First Aid Kit
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Equipment
620-B
Individual:
5/20/2004
Backpack
BOOTS!
Clothing
Stuff sacks:
Sleeping bag/Pad
Rain gear
Eating dishes/utensils
Tent (to split)
Dining Fly
Dining Fly poles
Tent pins
Oops bag
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Duffle Bags/Council Strips
Duffle Bags:
Have a few bags for sale, $20.00 each
Shoulder Strips:
620-B
Have a few CSP’s for sale, $5.00 each
5/20/2004
Bring backpack & duffle bag ONLY! Don’t
bring anything else on bus! Everything must
fit into duffle bag while on trail. Duffle bag will
be stored in locker while on trail.
Bring one padlock per crew for locker.
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620-B
Maps — one topo map set per person
5/20/2004
Crew
Unit
Advisor
Itinerary #
South
Central
620-B-01
Crew 399
Roy Keithley
13
12
12
620-B-02
Crew 36
Barry J. Streusand
3
620-B-03
Troop 395
CR Thomas
26
12
12
620-B-04
Troop 413
Bob Bowne
25
12
12
620-B-05
Troop 555
Cary McGregor
1
12
12
620-B-06
Troop 201
Jerry Brockell
1
12
12
Douglas Kaspar
4
12
12
David Tabb
29
12
12
Sister
620-B-07
Troop 231
Crews
620-B-08
Troop 365
12
620-B-09
Troop 472
Michael Sugars
11
12
12
620-B-10
Troop 259
Chuck Perrone
13
12
12
620-B-11
Troop 30
Stuart Nelson
21
620-B-12
Troop 399
Harry Zimmerman
9
620-B-13
Troop 441
Mike Moriarty
8
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North
12
12
12
12
12
Valle
Vidal
12
12
16
Questions?
620-B
It will be 5:00 in
the morning
before you
know it!
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