Transcript Document 7698996

A tutorial on MS Project
James Burns
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Contract signed
Survey designed
Target market ID
Data collection
Develop
presentation
Analyze results
Demographics
Presentation
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Learning Objectives
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Entering Tasks in the Gantt View
Task subordination
Linking of Tasks
Setting start & stop dates
Assigning resources
Calculating costs
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Network Computation Process
• Forward Pass – Earliest Times
– Early Start (ES) – How soon can the activity start?
– Early Finish (EF) – How soon can the activity finish?
• Backward Pass – Latest Times
– Late Start (LS) – How late can the activity start?
– Late Finish (LF) – How late can the activity finish?
• Slack (SL) – How long can the activity be delayed?
• Critical Path (CP)– The longest path in the network
which, when delayed, will delay the project
Forward Pass Computation
• You add activity times along each path in the
network (ES + Duration = EF).
You carry the early finish (EF) to the next
activity where it becomes its early start (ES),
unless
The next succeeding activity is a merge
activity. In this case, you select the largest
early finish number (EF) of all its immediate
predecessor activities.
Backward Pass Computation
You subtract activity times along each path
starting with the project end activity (LF Duration = LS).
You carry the late start (LS) to the next preceding
activity to establish its late finish (LF), unless
The next preceding activity is a burst activity. In
this case, you select the smallest late start
number (LS) of all its immediate successor
activities to establish its late finish (LF).
Determining Slack
• Slack for an activity is simply the difference
between the LS and ES (LS – ES) or between LF
and EF (LF – EF).
• Slack tells us the amount of time an activity
can be delayed and yet not delay the project.
• When the LF = EF for the end project activity,
the critical path can be identified as those
activities that also have LF = EF or a slack of
zero (LF – EF = 0 or LS – ES = 0).
Activity-On-node network
Critical path method network
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A
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Identify
Topic
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Research
Topic
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Legend
ES ID EF
SL
LS
LF
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Draft
Paper
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Group Term
Paper
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Edit
Paper
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Create
Graphics
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References
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Description
DUR
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Final
Draft
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Forward Pass Computation
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Edit
Paper
Always
start
at 0
EF =
ES+DUR
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Identify
Topic
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EF =
ES+DUR
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B
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Research
Topic
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EF =
ES+DUR
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C
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EF =
ES+DUR
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Draft
Paper
E
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Create
Graphics
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References
SL
LS
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Description
DUR
LF
Group Term
Paper
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Final
Draft
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Legend
ES ID EF
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Backward Pass Computation
Legend
ES ID EF
SL
Description
LS
DUR
LF
0
A
1
1
B
Identify
Topic
0
Research
Topic
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0
LS =
LF - DUR
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Group Term
Paper
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LS =
LF - DUR
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Edit
Paper
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Draft
Paper
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LS =
LF - DUR
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Create
Graphics
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References
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Final
Draft
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LS =
LF - DUR
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EF=LF
Determining Slack
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SL =
LS – ES
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LF - EF
SL =
LS – ES
or
LF - EF
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B
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Identify
Topic
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Research
Topic
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Legend
ES ID EF
SL
LS
LF
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C
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Draft
Paper
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Group Term
Paper
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Edit
Paper
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Create
Graphics
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References
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Description
DUR
SL =
LS – ES
or
LF - EF
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Final
Draft
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CRITIC
AL
PATH?
Garage Problem
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Compute the early, late, and slack activity times
Determine the planned project duration
Identify the critical path
What should you do if the Doors activity is going to take two
extra days?
ID
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Description
Pour Foundation
Erect Frame
Roof
Windows
Doors
Electrical
Rough-in Frame
Door Opener
Paint
Clean-up
Predecessor
None
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3, 4, 5, 6
5, 6
7, 8
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Time(Days)
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Garage Problem
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Roof
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Windows
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Pour
Foundation
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Erect
Frame
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Project Duration:
______ days
Critical Path:
_______________
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Rough-in
Frame
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Paint
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Clean-up
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Doors
Door
Opener
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Legend
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Electrical
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ES ID EF
SL
Description
LS
DUR
LF
Garage Problem
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Pour
Foundation
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Erect
Frame
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Roof
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Windows
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Project Duration:
___16___ days
Critical Path:
__1237910__
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Rough-in
Frame
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If activity 5 is going to
take two extra days,
you probably do not
have to do any thing
because this activity
has three days of slack
– no effect on project
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Doors
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Paint
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Door
Opener
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Legend
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Electrical
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ES ID EF
SL
Description
LS
DUR
LF
Clean-up
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MS Project 2013
• The Views
– Gantt View (default)
– Network view
– Resource sheet
– Resource graph
• Getting started
– Change default to auto-scheduled
More Learning Objectives
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Recurring tasks
STATISTICS
Zoom out/zoom in
Precedence relationships
Lags between links
PM Software in general
Popular Project Management Software
Packages
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CA-SuperProject
Microsoft Project
Project Scheduler
SureTrak Project Manager
Time Line
High-End Project Management Software
Criteria for Selecting Project
Management Software
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Capacity
Documentation and on-line help facilities
Ease of use
Features available
Integration with other systems
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Additional Criteria
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Installation requirements
Reporting capabilities
Security
Vendor Support
Advantages of Using Project
Management Software
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Accuracy
Affordability
Ease of use
Ability to handle complexity
Maintainability and modifiability
Record keeping
Speed
What-if analysis
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Concerns about Using Project
Management Software
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Becoming distracted by the software
A false sense of security
Information overload
The learning curve
Over-reliance on software
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Must start with
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A list of tasks
Or
A Work Breakdown Structure
Always make your first task a PROJECT
summary task to which all other tasks are
subordinate
Bring up MS Project
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Start in the Gantt View
Set for automatic scheduling
Enter task detail in the entry table to the left
Subordinate tasks appropriately
Link Tasks as appropriate
Project Information Box
Project Information Box
• Can schedule from a start date or backward
from a stop date
• Can choose a particular calendar type—that
makes assumptions about when people will
be working
The Main Window of MS Project
Entering Tasks in the Gantt View
• Enter Tasks into the entry table on the GANTT
view
• Entry table is behind the GANTT chart and
works just like a spreadsheet
• Can also enter tasks in the network diagram
or the task usage views
Tables
• You can choose a variety of tables to view in
conjunction with the Gantt view
– Entry, Cost, Schedule, Tracking, Earned value,
Usage, Variance, Work, Hyperlink… are just some
of the tables you can choose from
– Click on View on the Menu bar and then click on
Table
– To view all the tables, click on More Tables…
Columns
• You can add columns to any table in the Gantt view
• Click on Insert and then Columns
• Select the column you want included in the table by
clicking on the dropdown arrow associated with the
first box and selecting the desired column name
• Click on OK
• That column will be included in the table to the left
of the point where the selected cell appears
Predefined Reports
• MS Project provides a number of predefined,
static reports that can be displayed and
printed
• Click on View and the Reports
• The categories are Overview, Current
Activities, Costs, Assignments, Workload and
Custom
Task subordination
• Use indent arrow
• MS Proj has a WBS understanding and
assigns a WBS code even though it does not
explicitly exhibit a WBS chart
Linking of Tasks
• Select tasks to be linked
• Click on the chain-link icon
• Decide on precedence relationship: FS, SS,
FF, SF
Setting start & stop dates
• When you set a date in the entry table of the
Gantt view, MS Project treats it as if it were a
“hard” constraint
– It schedules everything around such “hard” dates
Assigning resources
• Resources have to be created before they can be
assigned
• You can use the “faces” icon in the Gantt view to
both create and assign resources
– Resources are created once they are named
• Alternatively, you can create resources in the
Resources Sheet view
– Simply click on this “view” in the column on the left.
Calculating costs
• Fixed costs
– Enter these in the cost table
• From the VIEW menu item change to the cost table
• Enter fixed costs
• Variable costs
– Enter resource hourly rates
– MS Project will calculate
Project Management Software
Features
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Budgeting and cost control
Calendars
Email
Graphics
Importing/exporting data
Handling multiple projects and subprojects
Report generation
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Project Management Software
Additional Features
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Resource management
Planning
Project monitoring and tracking
Scheduling
Security
Sorting and filtering
What-if analysis