Transcript Document 7591392

Emergency Management
Performance Grant
(EMPG) Program
Rachel Sova
Washington Military Department
Emergency Management Division
The Basics
 Purpose:
Sustaining and enhancing
the effectiveness of emergency
management programs
 Funding provided by Department of
Homeland Security
 Funds provided to all 50 states on an
annual basis
 Each state determines how the funds
will be distributed
General Requirements
 Requires
a 50/50 match in non-federal
resources
 Compliance
with the National Incident
Management System (NIMS)
– EMD NIMS Coordinator: Jim Kadrmas
(253) 512-7027 or [email protected]
 Compliance
with Buy American Act
Specific Required Activities
 Must
develop & update Comprehensive
Emergency Management Plan (CEMP)
– Dave Hall, Planning Coordinator
(253) 512-7057, [email protected]
 Must
conduct communications planning
and testing
– Don Miller, Telecommunications Manager
(253) 512-7035, [email protected]
Specific Required Activities (cont.)
 Must
have a public education program
– LuAn Johnson, Public Education Manager
(253) 512-7047, [email protected]
 Must
conduct one exercise per year
– Jerry Jenson, Exercise Program Manager
(253) 512-7045, [email protected]
Allowable Activity Categories
1.
Planning: Developing & enhancing a
variety of emergency management
plans
2.
Organization: Support of day-to-day EM
staffing, operations & activities
3.
Equipment: Must be on authorized
equipment list www.rkb.mipt.org
Allowable Activity Categories
4.
Training: Develop, deliver, evaluate
and attend EM training
5.
Exercises: Design, develop, conduct,
and evaluate HSEEP compliant EM
exercises
6.
Management & Administration: Up to
3% of award can be used to manage
the contract funds
Eligible Applicants
 Local
& Tribal Emergency Management
Organizations (RCW 38.52)
 Established by resolution or ordinance
passed by the legislative body
 Resolution should include
(WAC 118-30-050):
– How costs of org will be provided
– That the org will have a Director
– Director’s responsibilities
Required Application
Submissions
Copy of ordinance/resolution establishing
agency
2. Separate budget for the emergency
management program with local/tribal
funding break-down
3. Job Descriptions for all EM personnel
4. Organizational Chart for EM Agency
5. Scope of work detailing activities to be
conducted during contract period
6. Indirect Rate Agreement, if applicable
1.
Process for Distributing EMPG
 WAC
118-09-040 provides for the
distribution of EMPG funds
 Awards based on how much
local/tribal funding committed to EM
 Each applicant receives the same
matching percentage
 Award amounts change each year
depending on amount available and
number of applicants
Award Calculation

To determine the % match…
Federal funding available ÷ Total local/tribal funds budgeted for all
applicants = % match
example: $2,000,000 ÷ $10,000,000 = 20%

Local/Tribal EM budget x % match =
Award $
example: $35,000 x 20% = $7,000

Prior Year’s Match Percentage:
2005:
2006:
2007:
2008:
19.8%
18.4%
21.4%
19.1%
$ EMPG
Funding History
Federal Award
Year
Total EMPG
Award
Amount Passed
Through
2005
$3,459,280
$2,160,650
2006
$3,535,440
$2,191,983
2007
$3,860,704
$2,393,637
2007 - Supp
$995,027
$618,450
2008
$5,878,853
$3,644,889
Funding Schedule







October 1, 2008 – Federal Fiscal Year Begins
November 15, 2008– Expected EMPG Guidance
Release by DHS
December 2008– State EMPG Application
Submitted to DHS by WA EMD
January 2009– Local/Tribal EMPG Application
Developed by EMD
February/March 2009– Local/Tribal Application
Period
April 2009 –EMPG Contracts distributed with
back-date to October 1
December 31, 2009 – Local/Tribal EMPG
Contracts End
Electronic Grant Management
System (e-GMS)
https://fortress.wa.gov/mil
/gms/gms/portal.asp
Website requires a user
name and password

Application
online
is completed
Attachments
are uploaded
or mailed/faxed separately
Allowable Expenses: Examples

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Salaries/Benefits for EM staff
O/T & Backfill for planning, training, exercises, or M&A
Full or part-time contractors
Recruitment costs for open positions
Communications costs (phones, faxes, postage, etc.)
Materials & Supplies (copies, publications, etc.)
Facility Costs (utilities, rental costs, etc.)
Travel costs (lodging, per diem, transportation)
Volunteer Costs (CERT, Vista)
Warranties and Maintenance w/in contract period
Installation of allowable equipment
Unallowable Expenses: Examples
Supplanting of local/tribal funding
 Funding traditional public safety duties
 Unallowable equipment
 Costs of general use vehicles
 O/T or backfill for activation costs
 Entertainment or social activities
 Fines or penalty fees
 Tuition for higher education
 Self-insurance reserve funds
 Stockpiles of supplies for preparedness kits

How to Apply?
1.
2.
3.
Provide Contact Information to EMD
Meet Eligibility Requirements
Submit Necessary Application
Information
If all of the above are complete then
Funding is Awarded!
Resources
EMD EMPG Grant Webpage:
www.emd.wa.gov/grants/grants_empg.shtml
EMPG Program Guidance:
www.fema.gov/emergency/empg/empg.shtm
DHS Financial Management Guide:
www.ojp.usdoj.gov/odp/docs/Financial_Management_Gui
de.pdf
Resources (continued)
OMB Circular A-87
www.whitehouse.gov/omb/circulars/
WAC 118 Emergency Management
apps.leg.wa.gov/wac
RCW 38.52 Emergency Management
apps.leg.wa.gov/rcw
Questions
Contact Information:
Rachel Sova, EMPG Program Manager
Emergency Management Division
(253) 512-7064
[email protected]