Transcript Making EMu Work for Multi- disciplinary Collections Bristol Museums, Galleries and Archives 1

Making EMu Work for Multidisciplinary Collections
Bristol Museums, Galleries and Archives
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Making EMu Work for Multi-disciplinary
Collections
• Bristol’s Selection of EMu
• EMu’s Role Within the Organisation
• Developing EMu to Manage Multi-disciplinary Collections
- The Catalogue module
- The Sites module
- The Thesaurus module
• The Progress So Far
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Bristol Museums, Galleries and Archives
City Museum & Art Gallery
The Georgian House
The Red Lodge
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Blaise Castle House Museum
Industrial Museum/Museum of Bristol
A Multi-disciplinary Collection
• Applied Art
• Archaeology
• Biology
• Community History
• Eastern Art and Culture
• Ethnography and Foreign Archaeology
• Fine Art
• Geology
• Industrial and Maritime History
• Social History
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• Photographic Collections
• Multi-disciplinary Handling Collection
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Procuring a CMS
• Bristol’s Selection of EMu
• EMu’s Role Within the Organisation
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Developing the Catalogue
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The Catalogue must be able to…
• Comprehensively manage data for all collections
• Be simple to use by all staff
• Be simple in data structure terms
• Enable seamless searches across all collection
disciplines
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The Catalogue Hierarchy
Department
Collection
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Applied Art
Biology
British Archaeology
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Eastern Art
Ethnography & Foreign Archaeology
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Fine Art
Geology
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Industrial and Maritime History
Learning
Social History
- Applied Art
- Biology
- Archaeology
- Site Archive
- Eastern Art
- Ethnography
- Foreign Archaeology
- Maps
- Militaria
- Numismatics
- Fine Art
- Maps and Plans
- Mineralogy
- Palaeontology
- Petrology
- Industrial and Maritime History
- Learning
- Social History
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The Summary Tab
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The Associations Tab
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The Production Tab
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The Location Tab
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Subject Tabs
• Art
• Biology
• Specimen
• Palaeontology
• Petrology/Mineralogy
• Site Archives 1
• Site Archives 2
• Arch & Ethno Objects
• Numismatics 1
• Numismatics 2
• Maps and Plans
• Photographs
• History
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The Palaeontology Tab
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The Art Tab
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Full Tab List
• Summary
• Associations
• Production
• Location
• Art
• Biology
• Specimen
• Palaeontology
• Petrology/Mineralogy
• Site Archives 1
• Site Archives 2
• Arch & Ethno Objects
• Numismatics 1
• Numismatics 2
• Maps and Plans
• Photographs
• History
• Classification
• Inscriptions
• Dimensions
• References
• Materials
• Relationships
• Parts
• Subjects
• Valuation
• Notes
• Deaccession
• Cons Desc
• Condition
• Pest M'gmt
• Environment
• Display
• Storage
• Tasks
• Multimedia
• Admin
• Security
• Narratives
• Conservation
• Movements
• Loans
• Events
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Original Sites Module
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New Sites Module
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Catalogue/Sites Connection
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Using EMu to solve
Collections Management challenges:
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British Archaeology Department &
Archaeological Site Archives
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Standardisation of Data Entry for
Improved Access to the Collections
F1980: Roman brooch,
Charterhouse, Somerset.
F2019: Roman ‘face’ from
Charterhouse, Somerset.
F789: Roman Samian ware bowl, from
Camerton, Somerset.
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Challenge 1: British Archaeology Department &
Archaeological Site Archives
Goal: Improve efficiency and quality of site archive
records
•Outline of challenge
•Solutions using EMu
Excavation at Bristol University, April 2009: Civil War Trench /
Defences
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The Challenge of Managing Site
Archives:
Bulk Finds from Excavations
Unpublished Excavation Report
A box of Small Finds
Paper Archives
Small Finds: Individually bagged
Original Section Drawing
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Site Archive Solutions Using EMu:
Catalogue Module: Summary Tab for Site Archive record
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Site Archive Tab 1: Fields for entering data specific to entire
archaeological site.
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Site Archive Tab 2: Fields for entering multiple museum storage locations for all of the bulk
finds and paper archives related to one archaeological site.
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Relationships tab: Lists all of the ‘child’ (small / published finds) records for this
archaeological site.
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Challenge 2: Standardisation of Data Entry
Goal: Improve consistency of data entry
for selected fields
•Outline of challenge
•Solutions using EMu
F3657: ‘Pool farm cist slab’ - grave lining with prehistoric carvings from Somerset.
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The Challenge of Consistency in Data
Entry:
? Is it a collar? Is it a
torc ?
Is it bronze? Is it
copper alloy?
When is the Iron Age
in Somerset?
E1784: Iron Age torc / collar from Wraxall, Somerset.
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Solutions Using EMu:
Object simple name field links to Department
specific object thesauri:
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Materials thesaurus
World Periods
thesaurus
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Please can we have a new module for
managing terminology?
Q3310: Early 16th century misericord from Bristol Cathedral, showing lewd scene from the
tales of Reynard the fox. The nature of the scene caused the Victorians to remove it from
the Cathedral.
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The Progress So Far…
• Implementation across all Collections and Conservation Departments
• Configuration of modules and fields, populating look-up lists, field help and
thesauri, cleansing of legacy data
• Importing of additional legacy data and bulk-loading of image files
• Using EMu to manage content development for the Museum of Bristol
• Using EMu to manage master image files for Bristol Cultural Digitisation
Bureau
• Defining EMu’s role in new website and Museum of Bristol
• Online access to collections records – nearly!
• Further changes to Catalogue and supporting modules commissioned and
tested
Phew!
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Bristol’s Documentation Team
Gareth Salway
Documentation Officer
[email protected]
Laura Phillips
Documentation Assistant (British Archaeology)
[email protected]
Amber Druce
Documentation Assistant (Ethnography and Foreign Archaeology)
[email protected]
Alice Rymill
Registrar
[email protected]
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