Transcript Document 7119592

How to Prepare
a PowerPoint Presentation
Lawrence W. McAllister
English Bridge Program – SFU
NOTE: MAC is similar but not identical. So, if you use MAC, you will
have to adapt this tutorial.
Getting Ready
Make sure you have access to the main Power
Point toolbar. To do this:
 Click “View”. Then, scroll down and click
“Toolbars.” Make sure “Standard” and
“Layout” (or “Formatting”, the MAC
term) are checked.
NOTE: PP should automatically open in a new
Blank presentation. If it does not, go to “File”
and select “New”. Then select “Blank
Presentation”
Step 1: Create “the Look” of your
Presentation: Colours & Layout
PowerPoint allows you to use one of their premade slide templates or make your own. If you
use one of the templates, make sure it is plain
and simple. DO NOT select a design that is
a)
b)
c)
fun or cute
has background images
has background designs that interfere with your
text
The next slide is an example of what NOT to do!
AIDS ORPHANS in CHINA
Step 1: Create “the Look” of your
Presentation: Colours & Layout

The running title should be centered at the top.

Organize your text in text boxes. Make sure they are
properly aligned (just like this one).

Your FONT style should be Arial (or equivalent) and the
size should be between 20 and 24.
• Size 12 is too small;
•
size 40 is too big
Step 1: Create “the Look” of your
Presentation: Colours & Layout
 For video purposes, select a DARK
BACKGROUND and LIGHT FONT.
 For cohesiveness in group presentations, all
members must use the same design.
Step 2: Add text. Make ONE good
slide
 Make ONE slide that you will use as a
template for all of your slides.

Move the text boxes so that the text is nicely
located & spaced.
• titles should be centered at the top
• details should be lined up below. Leave
margins so your slide is not crowded.
 The next slide is an example of a well-
organized slide (the note-taken role)
REASONS FOR EARLY EXPLORATION
TO NORTH AMERICA
I.
Economic
A. Mercantalism
- nnn
- gmkdflg
B. Trade
- fgdfsg
- sgf
II.
Cultural
A. Fashion
- dlkf
B. Food
- sdfks
Step 3: Add New Slides
 After you have made one slide you like, copy
that slide and then paste it just below the
original. This makes an exact copy of the slide
you have made.
 All you need to do now is change the text.
 Repeat to add a third slide, or a fourth, etc…
Using “Insert Duplicate Slide” makes a united, cohesive
presentation where everything looks the same.
Step 3: Add New Slides
You can also add a new slide by just selecting
“New Slide”. But if you do this, it will not be
formatted like the others.
Adding a Table
 Select “Insert Table”. Select
the number of rows and
columns.
 Make sure “Tables and
Borders” is checked in “View”
“Toolbars”.
 To add rows, keep pressing
the “Tab” key.
 To add columns, use the
“Draw Table” pencil
 To delete rows or columns,
select the row or column and
click “Edit” + “Cut”
 If your text does not fit, use
Arial Narrow size 20.
 If the cell is too wide, click on
the line and move it.
Cue
Before we begin
Meaning
Adding Pictures
 Important: only add pictures
that will enhance your
presentation.
 Go to the Insert menu. Scroll
down to “Picture” and select
“picture from file”. Find the
image file you want, open it
and click “insert”. (You can
also use “clip art”.)
Adding Graphics
 Insert a new slide.
 Click “Format” “Slide
Layout”. Select the layout
that has the chart.
 In the area for the chart,
double click to input the
data for your chart. When
you do this a window
program called “Graph”
will open.
Demographics: EBP
Adding Graphics
 To change the chart type,
double click the chart.
Then, click on the “Chart
type” button at the top
Toolbar. Select the type
you want.
Demographics: EBP
Adding Graphics
 To enter data, double click
the chart. Enter the data in
the spreadsheet that
opens.
 Practice doing this by
double clicking on the chart
at the right. Make some
changes to the chart.
Demographics: EBP
Animating text (using bullets)
 This is how you make each bulleted point of
your slide appear on the screen one at a time
when you click the mouse during the
presentation
 First, go to the Slide Show menu and down to
“Preset Animations”
 Next, where you see “Off”, scroll until you see
the animation style you want e.g. “fly in”
Viewing Animations:
You will need to click your mouse (or hit the space
key) to look at the text in this part
 You can see the effect of animations by
choosing “Animation Preview” under the Slide
Show menu
 Try a few different animations to see which
one you think is most effective
 Once you decide, use ONLY THIS animation.
Do not use more than one type of animation
in a presentation.
Important Note about Sounds
 PowerPoint sound effects are very distracting.
DO NOT USE THEM.
 To turn off the sound effects, go under the Slide
Show menu and choose Custom Animation.
 In the “Animation order” window, choose the
effect and click on “Effect Option”
 In the “Sound” menu scroll up to “[No Sound]
That’s really all you
need to get started!
The best way to learn a program is to
use it, so experiment by yourselves.
But remember:
simple is best!