Transcript World Meteorological Organization Working together in weather, climate and water WMO Country Profile Database (CPDB) Project Rob Masters First Meeting of the EC Working Group on Capacity.

World Meteorological Organization
Working together in weather, climate and water
WMO
Country Profile Database
(CPDB) Project
Rob Masters
First Meeting of the EC Working Group on
Capacity Development – Side meeting
12 December 2011, 10h00-12h30
WMO; DRA
www.wmo.int
WMO
WMO Country Profile Database
Congress and EC Mandate:
• Congress 15 - urged the Secretary-General to take immediate
action to operationalize such a database and gather there all of the
information collected by individual WMO Programmes/ Departments.
The WMO Country Profile Database would optimize the number of
questionnaires sent to the Members.
• EC LX, LXI and LXII – monitored the development and advised
accordingly
• EC WG on Capacity Building – reviewed progress
Congress 16
• Enhancing the Country Profile Database may provide some of the
tools needed to better determine Members needs and progress.
• To strategically mobilize resources under the CDS, it would be
helpful to establish a compliance database and systematic
monitoring of performance of NMHS to be used in better
understanding and addressing existing gaps.
– Updated guidelines are also necessary when applied as a dynamic tool
in affording a clear sense of direction and progress.
– Such information would lead to the establishment of reference points,
a baseline situation and to the development of Metrics to show
progress.
– It is noted that Country Profile Database could be useful to develop
such tools.
Country Profile Database
High-Level Goals
• Follow the status and development needs of
Members
• Improve planning, implementation and monitoring
of WMO related projects and activities
• Promote synergies between Members, the
secretariat, cooperating partners, funding agencies
and other stakeholders
WMO Databases are Independent
Enterprise Resource Planning (ERP)
CER
• Finance
• Budget
• IPA Contacts
• WMO Pub 5
• HR
• Payroll
DRA
• Country
information for
RA II & RA V
• VCP Projects
LSP
• METEOTERM
OBS
• Lists of
contacts/focal
points
• Volume A
• Pub 47
• GTS
performance
information
• GDPFS
• DRR
capacity
survey data
• WMO-No. 9
vol. D
• Pub 47
ETR
• Lists of
contacts/focal
points
WDS
• Lists of
contacts/
focal points
Space
SPC
• NMHS
status
information
• Operators of
satellite
receiving
systems
• Lists of
contacts/focal
points
• TRAMAN
• FELMAN
• Manufacturers
of satellite
receiving
equipment
• Members
training needs
and
requirements
• Satellite
systems and
user
requirements
information
• ETR Training
Library
Services
* Selection of the more than 36 independent operational databases in the WMO Secretariat
Current WMO Information
Acquisition
WMO
Programmatic
and Scientific
databases
WMO
Acquisition Lead
(e.g. S & T
Programmes)
Methods of
information
acquisition
Members
Surveying
&
Regular Reporting
Regional
Associations
Technical
Commissions
Members, Regional Associations and Technical Commissions asked to
complete multiple surveys often with similar questions
Principles for Development of the
Country Profile Database
• Single authoritative datasets (e.g. Country names)
• Leverage of Existing Processes:
– Drawing from existing processes and data bases
– Long-term: reduce number of ad hoc databases
• Compatible with WMO Technical Architecture
• Low Cost:
– Efficient WMO knowledge management saves money
– Off-the-shelf products
• Data Ownership
– Members maintain information about their own country
– Departments manage their data bases
• Common WMO survey and regular reporting tools
• Accessibility (e.g. web based)
• Phased approach
– Can Add capabilities over time
WMO IT Systems Landscape
Collaborative Workspace(s)
Pub47
Volume A
E-Mail
Network access management
System Management
Security Services
Telecommunications and Networks Services
Technical infrastructure
EDMS (Documentum)
Various Apps and Databases
Portal
Oracle EBS suite
Volume C
Fellowship
Pub 5
Internet / Intranet
Surveys
Country Profile Database
Application Views
PUB 5 &
Strategic
VCP
Information
WMO
Monitoring and
Evaluation
WMO Project
Information
Application Views
Collaborative Workspace(s)
Pub47
Volume A
E-Mail
EDMS (Documentum)
Various Apps and Databases
Portal
Oracle EBS suite
Volume C
Fellowship
Pub 5
Internet / Intranet
Surveys
WMO
Country Profile Database
Information Categories
Information & Data on Members
Country Profile Database information structure:
Country Profile Database
Development Methodology
Sub Task
Teams
Country Profile Database
Task Team
Publication 5
Lead: CER
WMO
Questionnaire:
“Role and
Operation of
NMHS”
Lead: SPD
Surveys and
Regular
Reporting
Lead: WMO
Programme
offices
Monitoring
and
Evaluation
Etc…
WIS
Operational
Statistics
Lead: WIS
Development through utilizing areas of ownership & expertise
Integration and Consistency of
Information and Data
Current
status
Phase I
Phase II
Phase III
Independent
Toward fully integrated and standardized information and data management
……..
Fully integrated
and standardized
Questions?
Final Thoughts…
‘A firm's IQ is determined by the degree to
which its IT infrastructure connects, shares
and structures information. Isolated
applications and data, no matter how
impressive, can produce idiot savants but not
highly functional corporate behavior.’
Steve H. Haeckel
U.S. author
Thank You
Background
Mandate and High-Level Goals
Sample Preliminary Statistics Regarding the
Legal or Administrative Basis of NMHS
*
* Four Members did not respond to
the question
**
** Seven Members did not respond to
the question
WMO
WMO Country Profile Database
Congress and EC Mandate:
• Congress 15 - urged the Secretary-General to take immediate
action to operationalize such a database and gather there all of the
information collected by individual WMO Programmes/ Departments.
The WMO Country Profile Database would optimize the number of
questionnaires sent to the Members.
• EC LX, LXI and LXII – monitored the development and advised
accordingly
• EC WG on Capacity Building – reviewed progress
PUB 5 Data and Information are
Key to Development of the CDB
Country Profile
Database
PUB 5
Data & Information
• Country name,
• Organization name,
• Legal/Administrative
Basis of Operation
• Parent agency
• PR names
• TC & RA (names
and sub-working
groups, expert teams
etc)
• Etc…
Consistent Nomenclatures
Uses of Consistent Nomenclatures
include:
• Common dropdown box for ease of data entry
• Common Lists for export to other applications (e.g.
web applications).
• Common search terms for organizations, entities,
key terms, etc.
• Common categories for information for each country
PUB 5 Data and Information are
Key to Development of the CDB
Country Profile
Database
PUB 5
Data & Information
• Country name,
• Organization name,
• Legal/Administrative
Basis of Operation
• Parent agency
• PR names
• TC & RA (names
and sub-working
groups, expert teams
etc)
• Etc…
Example of possible Linkages
to other WMO applications
Example application dropdown box
Project Status
CDB Budget Movements
(2008-2011)
• Congress XV Allotment from surplus: 150,000 CHF
Expenditures for the period 2008 - 2011
Software
Consultant (part time over 4 years)
Secondment (Spain – part time)
Total Expenditures
All values in CHF
Amount
16,751 -
138,671 In Kind
155,423 -
Example of Acquiring Information
Through Regular Reporting
CDB
Project information pages
WMO Secretariat
OBS
PWS AGM ETR
DRR
AEM
LDC
CDB Project/Activities Information
Section By Country
Etc...
Regional Associations
RA I
RA II
RA III
RA IV
RA V
RA VI
Project Name
Scope
Start
Date
End
date
Partners
Link to further
information
MARINEMET
Development of products
and services to improve
meteorological services for
maritime safety and
fisheries management in 5
NW African Countries
Nov 2008
Dec 2011
AEMET,
WMO/DRA/RAF
WMO/WDS/MAP
Link
METAGRI
Improve the contribution of
meteorology to achieve the
goal of self sufficiency and
food security in 11 NW
African Countries.
Jul 2009?
Dec 2011
AEMET,
WMO/DRA/RAF
WMO/WDS
Link
CLIBER
Development of 13 NMHSs
in the American Region
2007?
Dec 2013
AEMET
WMO/DRA/RAM
Link
Technical Commissions
CBS
CIMO
CHy
CAS
CAeM
CAgM
CCl
JCOMM
CDB Projected Costing
Amount requested: 1,000,000 CHF
(2012-2015)
Cost
60,000
In kind WMO
Department staff
cost
Description
Member feedback
Database development
Activities
•
Three stakeholder workshops for development of data
requirements and feedback (2 days each)
•
Incorporation of WMO project information, national capacity
survey information, lists of donors and contributing entities
Incorporation of WMO Key Performance data and WIS
operational Statistics
Incorporation of WMO Key Performance data and WIS
operational Statistics
•
•
•
•
•
Project Management
System design
Procedures and protocols
•
•
•
WMO survey landscape review (review of all ongoing and
single use surveys issued by WMO departments)
Development of a systematic WMO surveying policy document
Survey development, support & monitoring
140,000
•
IT development support & Helpdesk
100,000
•
Ongoing software licensing cost (25,000/YR)
600,000
100,000
1,000,000
Consultant costs
Consultant costs
Total
All values in CHF
CDB Projected Costing
Amount requested: 1,000,000 CHF
(2012-2015)
Cost
60,000
In kind WMO
Department staff
cost
Description
Member feedback
Database development
Activities
•
Three stakeholder workshops for development of data
requirements and feedback (2 days each)
•
Incorporation of WMO project information, national capacity
survey information, lists of donors and contributing entities
Incorporation of WMO Key Performance data and WIS
operational Statistics
Incorporation of WMO Key Performance data and WIS
operational Statistics
•
•
•
•
•
Project Management
System design
Procedures and protocols
•
•
•
WMO survey landscape review (review of all ongoing and
single use surveys issued by WMO departments)
Development of a systematic WMO surveying policy document
Survey development, support & monitoring
140,000
•
IT development support & Helpdesk
100,000
•
Ongoing software licensing cost (25,000/YR)
600,000
100,000
1,000,000
Consultant costs
Consultant costs
Total
All values in CHF
CDB Projected Costing
Ongoing Costs
(after 2016-2020)
Cost
Description
Activities
•
In kind WMO
Department staff
cost
Database development
•
•
Maintenance of WMO project information, national capacity
survey information, lists of donors and contributing entities
Maintenance of WMO Key Performance data and WIS
operational Statistics
Maintenance of WMO Key Performance data and WIS
operational Statistics
20,000
•
IT development support & Helpdesk
100,000
•
Ongoing software licensing cost (25,000/YR)
120,000
Total Ongoing
(assuming no further improvements sought)
All values in CHF
WMO
Outline
• High-level Goals
• Current WMO Databases and Survey
Applications
• Approach
• CDB Project Methodology, Actions and
Proposed Phases
• Proposed Project Future
• WMO Electronic Survey Capacity
Current WMO Databases and Survey
Applications
Mechanism for WMO/CDB
Information Acquisition
WMO
Information,
storage and
retrieval
WMO
Acquisition Lead
Methods of
information
acquisition
Members
WMO Integrated
Information,
storage and
retrieval
Standardized
&
Coordinated
Electronic
Surveying
&
Regular Reporting
Regional
Associations
Technical
Commissions
Information flow
Common Issues
WMO Surveys
• Many surveys sent to members
• Surveys are often ask similar questions
• Data from surveys is normally on paper, independent and not
easily compared with other surveys
WMO Databases
• Data and information is independent and not easily shared
Overarching
• No common mechanism for acquiring, storing and reporting
of data and information
• No mechanism to ‘mine’ data in existing data bases
Approach
•
•
•
•
Principles
WMO IT Systems Landscape
Country Profile Database Views
Country Profile Database Information Categories
CDB Project Methodology, Actions and
Proposed Phases
County Profile Database
Project Phases
Begin
Date
Completion
Date
• PUB 5 database, information and
Contacts, (e.g. Permanent
Representatives, NMHS directors,
etc)
May 2010
June 2011
(Dec 2010)
SPO
WMO Questionnaire “NMHS role
and operation” -- capacity/status
information that is directly related
to the strategic positioning of the
NMHS
Oct 2010
Sept 2011
Programmatic / Surveys,
Scientific &
regular
Technical
reporting
WMO Programme
offices
•Current and ongoing project
information
•National capacities and
requirements surveys.
TBD
TBD
2
Capacity
Building
Surveys,
Ongoing
project
information
DRA
•Training, modernization project
information
•Lists of donors and contributing
entities
TBD
TBD
3
Monitoring and
Evaluation
Data entry
Surveys
SPO
Key Performance Indicators (KPI)
TBD
TBD
3
Monitoring and
Evaluation
Data entry
Surveys
OBS
WIS operational statistics
TBD
TBD
Information
Categories
Method of
acquisition
1
Geopolitical /
Organizational
WMO
regular report
CER
1
Strategic
WMO Surveys
2
Phase
Information
Acquisition (Lead)
Information to be included
Proposed Project Future
Begin
Date
Completion
Date
• PUB 5 database, information and
Contacts, (e.g. Permanent
Representatives, NMHS directors,
etc)
May 2010
June 2011
(Dec 2010)
SPO
WMO Questionnaire “NMHS role
and operation” -- capacity/status
information that is directly related
to the strategic positioning of the
NMHS
Oct 2010
Sept 2011
Programmatic / Surveys,
Scientific &
regular
Technical
reporting
WMO Programme
offices
•Current and ongoing project
information
•National capacities and
requirements surveys.
TBD
TBD
2
Capacity
Building
Surveys,
Ongoing
project
information
DRA
•Training, modernization project
information
•Lists of donors and contributing
entities
TBD
TBD
3
Monitoring and
Evaluation
Data entry
Surveys
SPO
Key Performance Indicators (KPI)
TBD
TBD
3
Monitoring and
Evaluation
Data entry
Surveys
OBS
WIS operational statistics
TBD
TBD
Information
Categories
Method of
acquisition
1
Geopolitical /
Organizational
WMO
regular report
CER
1
Strategic
WMO Surveys
2
Phase
Information
Acquisition (Lead)
Information to be included
2 Years: 2012 - 2013
2 Years: 2014 - 2015
Proposed Project Future
WMO Electronic Survey
Capacity