Transcript MAINESTREET UPDATE (formerly Project Enterprise) Presented to the Board of Trustees Finance/Facilities Committee March 19, 2007

MAINESTREET UPDATE
(formerly Project Enterprise)
Presented to the Board of Trustees
Finance/Facilities Committee
March 19, 2007
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MaineStreet Project Schedule
Calendar Year 2007
Human Resources/Payroll – 8.9 Upgrade
Alumni/Development- SunGard
Finance & Accounting – 8.9 Upgrade
11/06 Plan
2/07
11/07
4Q/07
Current Status
Last week- 3/13/07
On schedule – UMaine
Being reviewed
Calendar Year 2008
Student AdministrationFinancial Aid
1/08
On schedule
Student Records
3/08
On schedule
Student Financials
6/08
On schedule
12/08
On schedule
Advising
Calendar Year 2009
Finance & Accounting Phase II-Grants & Contracts,
A/R Billing, E-Procurement
Late 4th Q
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Shared Processing Center (SPC)
Launched July 2006
• Purpose:
– Centralize student administrative functions where appropriate
to leverage resources and increase effectiveness of student
service throughout the 7 campuses.
• Current Responsibilities
– Admission applications and document processing (Admissions
go-live also occurred in July 2006)
– Loan processing and management
– Archiving services
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SPC Post Go-Live Assessment – Dec. 2006
• Consultant’s Recommendation
– SPC is viable - need support for this concept from the Chancellor
and Presidents to the campuses
– SPC needs a new reporting structure
– Need an effective communication plan between the SPC, the
Steering Committee and Campuses Offices of Admission
– Eliminating the SPC backlog is critical and needs to be completed
as quickly as possible.
• Actions taken from Assessment
– SPC responsibility transferred to CIO-Ralph H. Caruso
– Concept revalidated with Chancellor and Presidents
– Improved communication and reporting between SPC and
campuses
– Functional Consultant hired to assist campuses and SPC
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SPC Current/Future Status
• Processing Status as of Mid March, 2007
– 30-45 day backlog greatly reduced
• Supporting documents current
• Applications at smaller campuses current
• UM & USM complete through 2/15/07
– 100,000+ documents scanned and linked
– Includes over 13,000 applications moved to campuses
– Applications up 5-6% from Fall ’06
• Next Steps
– Soup to nuts review of process
– Summit Scheduled March 27, 2007
– Review results with Chancellor and Presidents in June
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