Transcript Division of Alcoholic Beverages and Tobacco Liquor Distiller’s and Rectifier’s Monthly Report.

Division of Alcoholic Beverages and Tobacco
Liquor Distiller’s and
Rectifier’s Monthly Report
Logging Into EDS
Log in with the user id and password provided through the EDS
registration process and click on the Login button.
If you have not registered, click on the New User? link.
If you cannot remember password, click on Forgot Password?
Filing a New Report
Click on the link under File a New Report.
Differences from Paper Reporting
The Liquor Distiller’s and Rectifier’s Monthly Report combines the
two paper reports within one report in EDS through the use of
tabs. This way, only one report need be saved or submitted.
Completing the General Information Tab
The General Information tab will auto populate with information provided during the
registration process. A Reporting Period month and year must be selected. A selection from
the Amended? pull down menu is also required. Only if the report gets amended, should
“Yes” be selected from the dropdown box. Add the Report Submitted By name, which is
the person verifying the submitted information. Once completed, click on the Save button.
Detail Screens
Information needed:
•Transaction type
•Florida license number or…
•Name of supplier/purchaser
•Invoice number
•Invoice date
•Quantity of product
•Liquor: Report per volume
(gallonage).
•Proof of Product
License Filtering
Changes have been made within EDS.
The system now filters licenses to only allow those that should be associated
with a specific report. If submission of a different type of license or an
expired license is attempted, EDS will reject it and return an error message,
“No matching record found for this License Name!”
For the Liquor Distiller’s and Rectifier’s Report only the following license types
will be allowed based upon the Detail and the Transaction Type:
• Beer, Wine and Liquor
Distributors
• Importers
• Exporters
• Alcohol Manufacturers
• Alcohol Importers
•
•
•
•
•
Liquor Distillers
Liquor Blenders & Rectifiers
4700006 (International)
Wine Manufacturers
Wine & Cordial Manufacturers
Transaction Filtering
After a license has been selected for a product transaction, the transaction type control will
be changed to indicate which transactions are allowed for the license selected.
The items in white and do not have an “x” are allowable transaction types. The items that
have an “x” and are highlighted yellow indicate the transaction type is not allowed for the
license selected. If the user selects an invalid transaction type , they will see the above
validation error message.
This functionality is supported in modern browsers and will work in Chrome, Firefox, and
Internet Explorer. However, Internet Explorer version 8 has been tested and works if the
document mode is set to version 8. If the browser does not support the new changes, the
new validation will not happen until the data are submitted to the web server.
Report Detail Overview
Both the Case Goods and Bulk Spirits tabs have a drop down box for
Transaction Type. Once you complete the required fields, designated by
the asterisks, Add Transaction should be selected. After each entry has
been added, they will be listed individually. Under Product Transaction
Summary the entries will be summed up.
Using the Lookup Feature
There are two ways to search for licenses via the Lookup feature. If the
license number is known, enter in the Florida License/Permit # field and
select the Lookup button. If the name of the company is known, enter the
entire or part of the name in the Name of Supplier/Purchaser field and
select Lookup. If neither option produces the needed results, a list of
licenses can found using the following link:
http://www.myfloridalicense.com/dbpr/abt/auditing/ABTLicensesandPermits.html
If you still do not find what you need, contact the EDS Help desk at
[email protected] .
No Results Using the Lookup Feature
If an invalid license number is entered, a red error message displays,
“Invalid License # for this report!”.
Multiple Lookup Results
In the event of multiple returns from using the Lookup feature, a popup window will
appear with possible options based upon the search criteria. Select the appropriate
row and the fields on the Detail tab will populate with the licensee’s information. The
Valid Until column will only return a status of “Active” or an expired date value. An
expired date in this column means that the actual license expired two months prior to
that date and can no longer be used in EDS. If a transaction occurred within that
two month time frame, contact EDS Support at [email protected].
The columns can now be sorted using the triangles in the column headers, but the
default sort is by business name. The triangle of a sorted column will appear grey and
only one column can be sorted at a time. An arrow pointing down shows a sort in
descending order. A upward arrow represents an ascending order sort.
Deleting Entries
An entry cannot be changed; it can only be deleted using the red radio
button at the far right of the entries. After an entry has been deleted,
EDS will display a message stating that the deletion was successful.
Summary
On the summary tabs for Case Goods, Bulk Activity, and Bottling
Activity, fill in any of the white, editable fields for the
corresponding report type. Click on Save.
Computation of Tax
The data from the previous screens will automatically be calculated on the
Computation of Tax tab. Additionally, on this screen any authorized credit
and its amount should be entered in the white, editable fields. The total tax
due will be displayed in the Net Amount fields.
Saving Your Report
When the Save button is selected, EDS will display a red “Data has
been saved successfully.” message. If exiting the report do so only
after you see this message!
Helpful
Hints
Save your report often.
This helps guard against data loss and is considered a “best practice”.
TIP: If you are going to pause the report activity for more than ten
minutes, save the report and close out of EDS altogether.
To resume your report, log back in and open the report from the Saved
Work link.
Accessing a Saved Report
Screen shot of home page showing Saved Work link. To access a
saved report, select this link.
Review and Confirm
Verify that the information is accurate. Select
Save and the click Submit Report.
Successful Submission
After Submit Report is selected, a confirmation message will
display - “You have successfully submitted the report.”
Amending a Submitted Report
To amend a submitted report, open the link under Submitted Work. On
the General Information tab, change the Amended? field to “Yes” and
proceed to make the necessary report changes before saving again
and then resubmitting.
Resources
You may research license/permit numbers from the Alcoholic
Beverages and Tobacco’s webpage
http://www.myfloridalicense.com/dbpr/abt/auditing/ABTLicensesandPermits.html
For more information on filing electronically
http://www.myfloridalicense.com/dbpr/abt/eds/
Technical Support
[email protected]
Contact EDS Support for technical questions or to report a problem. If you need assistance filling out a report, contact your district office.