Transcript Warehouse Report Logging into EDS Log into EDS using your Email Address/User Id and Password. If you have forgotten your password, click.

Warehouse Report
Logging into EDS
Log into EDS using your Email Address/User Id and Password.
If you have forgotten your password, click on the
Forgot Password? link.
Filing a New Report
After logging into EDS the Home screen will load. To file a new
Warehouse Report, click on the link under File a New Report.
Filing out the General Information Tab
The General Information tab will auto populate based upon the information
provided during the registration process. Red asterisks denote required
fields. A Reporting Period month and year must be selected. A selection
from the Amended? drop down box is also required, but defaults to “No”.
Only if the report gets amended and resubmitted, should “Yes” be
selected from the drop down box. Add the Report Submitted By name,
which is the person who has verified the submitted the information. The
Email Address is that of the person entering the report. The Filer Email
address is optional.
License Filtering
Changes have been made within EDS.
The system now filters licenses to only allow those that should be
associated with a specific report. If submission of a different type of
license or an expired license is attempted, EDS will reject it and return an
error message, “No matching record found for this License Name!”
For the Warehouse Report only the following license types will be
allowed based upon the type of transaction:
•
•
•
•
•
•
Beer Manufacturers
Beer & Wine Distributors
Beer, Wine & Liquor Distributors
Alcohol Importers
Alcohol Exporters
Alcohol Manufacturers
• Manufacturers of Wine and
Cordials
• Distributors of Sacramental
Wines
• Liquor Distillers
Transaction Filtering
After a license has been selected for a product transaction, the transaction type control will
be changed to indicate which transactions are allowed for the license selected.
The items in white and do not have an “x” are allowable transaction types. The items that
have an “x” and are highlighted yellow indicate the transaction type is not allowed for the
license selected. If the user selects an invalid transaction type , they will see the above
validation error message.
This functionality is supported in modern browsers and will work in Chrome, Firefox, and
Internet Explorer. However, Internet Explorer version 8 has been tested and works if the
document mode is set to version 8. If the browser does not support the new changes, the
new validation will not happen until the data are submitted to the web server.
Helpful Hints
If you are keying in a large amount of data, save often.
This helps guard against data loss and is considered a “best practice”.
TIP: If you are going to pause the report activity for more than ten
minutes, save the report and close out of EDS altogether.
To resume your report, log back in and open the report from the Saved
Work link.
Report Detail
Using the Lookup Feature
There are two ways to search for licensees via the Lookup feature. If the license
number is known, enter the number in the Florida License/Permit # field and
select the Lookup button. If the name of the licensee is known, enter the entire
name or enter the first part of the name followed by the % sign in the Name of
Supplier/Purchaser field. Select Lookup. The % will start a wildcard search and
provide a greater chance of finding the licensee.
No Results Using the Lookup Feature
If an invalid or unrecognized license number is entered, a red error message displays, “Invalid
License # for this report!” or “No matching record found for this License Number!”.
A licensee’s name and/or their license number can be verified by navigating to the list of
beverage distributors on the Division’s site.
http://www.myfloridalicense.com/dbpr/abt/auditing/ABTLicensesandPermits.html
If a user is planning on filing via file transfer protocol (FTP), instructions can be found at the
following uniform resource locator (URL):
http://www.myfloridalicense.com/dbpr/abt/eds/batch-upload-instructions.html
Multiple Lookup Results
In the event of multiple returns from using the Lookup feature, a popup window will
appear with possible options based upon the search criteria. Select the appropriate
row and the fields on the Detail tab will populate with the licensee’s information. The
Valid Until column will only return a status of “Active” or an expired date value. An
expired date in this column means that the actual license expired two months prior to
that date and can no longer be used in EDS. If a transaction occurred within that
two month time frame, contact EDS Support at [email protected].
The columns can now be sorted using the triangles in the column headers, but the
default sort is by business name. The triangle of a sorted column will appear grey and
only one column can be sorted at a time. An arrow pointing down shows a sort in
descending order. A upward arrow represents an ascending order sort.
Multiple Lookup Results - Continued
Search Within Results allows the user to filter the search results locally. The
filter functionality will hide rows that don’t match the filter criteria. The filter
will match across any column value.
If the user does not see the needed license, select Cancel and contact
the EDS Help Desk at [email protected]. Supply the
name and address of the business if possible.
Adding a Transaction
Once the required data have been entered, select the Add Transaction button. If
successful, the transaction types and quantities will be added individually under
the under the Add Transaction button. These transactions will also be summed in
the Product Transaction Summary. If data have been incorrectly entered into the
fields at the top of the screen, Clear All will remove the individual transaction
information. If all of the required fields have not been completed, EDS will flag
those empty fields and block the transaction.
Deleting Entries
An entry cannot be changed; it can only be deleted using the red
Delete radio button at the far right of each entry.
Do not forget to save your report often!
Summary
Once all transactions have been added, navigate to the Summary
tab and enter in the Beginning Inventory and Ending Inventory. Click
on Save once more.
Review & Confirm
Review the
information one
more time for
accuracy, then
select Save.
Once the report
has been saved,
select Submit
Report.
Confirmation of a Saved Report
After clicking the Save button, a Confirmation page should appear.
Submitting the Report
Review the
report
data one
more time
then click
the Submit
Report
button
from the
Review &
Confirm
page.
Successful Submission
After Submit Report is selected, a confirmation message will display stating
“You have successfully submitted the report.”
Accessing a Saved Report
There are several options to reopen a saved report by either selecting Home, My Reports or
Search. If the Search option is used, click the drop down boxes for Search For, Month and
Year. The Form Name is optional and not necessary if the other information is known. Click
on the Search button at the bottom of the screen.
Any existing saved report will be found at the bottom of the screen. Select the correct link
under View Report and continue entering transactions.
Accessing a Submitted Report
A submitted report can be reopened using the same three options as are available when
accessing a saved report - Home, My Reports or Search.
Amending a Submitted Report
To amend a submitted report, open the link under Submitted Work. On the
General Information tab, change the Amended? field to “Yes” and proceed
to make the necessary report changes before saving again and then
resubmitting.
Resources
You may research license/permit numbers from the Alcoholic
Beverages and Tobacco’s webpage.
http://www.myfloridalicense.com/dbpr/abt/auditing/ABTLicensesandPermits.html
For more information on filing electronically:
http://www.myfloridalicense.com/dbpr/abt/eds/
Technical Support
[email protected]
Contact EDS Support for technical questions or to report a problem. If you need assistance filling out a report, contact your district office.
A list of district offices can be found here.