Transcript Welcome to ClubRunner™ Discover a better way to communicate. Club Presentation Press or left-click on mouse to advance to the next slide 1-877-4MY-CLUB © 2008

Welcome to
ClubRunner™
Discover a better way to communicate.
Club Presentation
Press <space> or left-click on mouse to advance to the next slide
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© 2008 Doxess. All Rights Reserved.
What is ClubRunner?
ClubRunner is an award-winning collaboration tool for clubs that want to
effectively:
• Reach members
• Improve communication between members
• Better organize their club
It is an online service comprised of powerful tools designed to:
• Maintain your club data
• Boost communications
• Organize events and volunteers
• Help your club run more efficiently and easily
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What are the key benefits of ClubRunner?
• Superior communication features
• Effortless web presence & availability of club information
• Effective club image & improved public relations
• Stronger membership growth and retention
• Centralized club reporting and administration
• Better handling of events and volunteers
• Increased data security
• Automatic transfer of information between districts and other
clubs
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What does ClubRunner do?
ClubRunner helps your club with the following tasks:
• Creating an easy-to-update club website
• Storing & maintaining member information using an online directory
• Communicating easily and securely via e-mail
• Sending personalized e-bulletins to members & friends
• Organizing club events & online registrations
• Sharing & storing important club documentation
• Tracking and reporting meeting attendance
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What this presentation covers
The following features will be covered in this presentation:
• Website Manager
• Member Directory
• Message Center
• eBulletin
• Event Planner
• Volunteer Management
• Attendance Manager
• Sponsorship Feature
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WebsiteManager
Website Manager
Maintaining effective web presence is one of the most challenging tasks
clubs face today. Other challenges include presentation, image
handling, timely updates and the overall organization of a website.
ClubRunner minimizes technical issues related to website presentation
and maintenance by allowing you to focus on the actual contents of
your site such as news, events, links, documents and photos.
Also, the ability to edit the website is not limited to one person. Access
can be granted to many contributing members, making it more current
and interesting.
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WebsiteManager
Administration
Maintaining the website is
done through a secure login.
ClubRunner has five
levels of access so you
can get more members
involved!
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WebsiteManager
Public Home Page
Edit home
page stories
and news
Add clubspecific links
List
executives &
directors
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Meeting
information &
map for visitors
Announce
upcoming
speakers,
events, and
more…
…all without
having to know
HTML!
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WebsiteManager
Adding Content
To add a story to the home
page, any member who has
been granted editor rights
can log in, then type
contents into the built-in
editor.
Pictures are automatically
resized and compressed!
These options allow you to
hide or show an article on
the home page, stories
archive, and eBulletin.
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WebsiteManager
Immediate Results
Contents appear
immediately on the home
page and eBulletin (if
selected).
Images uploaded are
converted into thumbnails
which can be clicked to
display in full size
Links can be embedded
within contents to take
visitors to other websites
or pages within your site.
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WebsiteManager
Content
You can add the following content to your website:
• Upcoming speakers
• Links to other websites
• Events calendar
• Photo albums
• Registration forms and flyers
• Custom site pages for committees and projects
• Private members only document storage for Word, Excel or PDF
• Sponsor advertisements to raise funds
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MemberDirectory
Member Directory
ClubRunner makes it easy to manage your member directory by:
• Managing membership information with photos
• Allowing each member update his or her own profile
• Printing or downloading an up-to-date photo directory
• Easy conversion to Excel, Word and CSV
• Creating additional fields to track more information
Member information is not available to the general public. ClubRunner
stores your directory database safely in a password-protected membersonly area of your site.
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MemberDirectory
Managing Membership
ClubRunner helps you manage your member photos, addresses, email
address, phone numbers and more.
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MemberDirectory
Easy maintenance
Your members can easily login and update their own profiles. All they need
is a computer with Internet access. No more excuses for out-of-date
directories!
Information is
automatically
updated at the
District and Zone
level, including
executives and
directors
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MemberDirectory
Printable Photo Directory
Printing the club directory is a breeze with ClubRunner. The directory is
generated and formatted for you in Microsoft Word, ready to print by any
member.
Each profile
contains basic
contact
information, plus
custom fields you
can define
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MemberDirectory
Meeting Responsibilities
Need to keep track of who does what? ClubRunner can help! Simply define
your meeting roles and assign members. They will automatically get reminded
every week.
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MemberDirectory
Friends
Adding friends to your ClubRunner site is a great way to attract new
members. Friends are non-members that can receive your eBulletins and
event invitations. You can also add visitors, speakers, family members, coworkers and more!
Each member
has the ability
to add friends
This is a great way to
keep prospective
members in the loop!
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MessageCentre
Message Center
ClubRunner simplifies the way club members communicate via email—
whether it be within their club, to prospective members, club directors or
special groups and committees.
In addition, email addresses are centralized. This means that if a member
changes his/her address, it is reflected everywhere, in all distribution lists,
without the need to notify others.
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Message Center
Since your site has all the club members’ email addresses, sending a broadcast
message to all or selected members is easy.
Easily attach files to your email:
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Message Center
You can also create as many
custom distribution lists as you
wish.
Custom Distribution
lists are great for:
• Board of Directors
• Committees
• Projects
Messages arrive individually, personalized with the member’s name and club
along with the sender, so they are not interpreted as spam.
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eBulletin
eBulletin
The eBulletin is a great way to boost public
relations, club image and membership
growth and retention.
Create a professional email newsletter
quickly by incorporating contents such as
stories, news, speakers and events from
the website.
ClubRunner’s bulletins are displayed
within the body of the email itself, not
as an attachment or a link.
Readers will more likely begin reading
the newsletter right away.
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eBulletin
Sample eBulletin
Upcoming
speakers
automatically
appear from
website
Bulletin name is
customizable
Welcome greeting
is personalized for
each member and
friend
Each event
appears as a link
back to event page
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eBulletin
Reminders
The club bulletin goes beyond mere reporting. It is a personalized
reminder system for each member which automatically includes their
commitments and outstanding duties related to club meetings, events,
new member programs and more.
Commitment Reminders:
• Event registrations
• Volunteer signups
• Meeting responsibilities
• New member tasks
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Event Planner
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Event Planner
Event Planner
Organizing and promoting your club’s
events has never been easier.
ClubRunner helps you with these event
planning functions:
• Posting an event page
• Email Invitations
• Online Registrations
• Volunteer Management
• Communication
• Requesting help
• Printing guest lists and name tags
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Event Planner
Email Invitations
ClubRunner helps promote your event by sending email invitations.
Members need only to click on the “Register Online” link and enter their
password.
If your district is on CR:
Send email invitations to other
club presidents along with a
sign-up sheet of their members.
They can even book themselves
directly on your site! Even if
your district is not on
ClubRunner, you can
communicate with clubs that
are.
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Event Planner
Online Registration
After supplying their password, members can register themselves, as well as
any guests.
Members get a
confirmation email
after registration
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Event Planner
Registration Reports
The event chair can print
reports of the registered
attendees, alphabetical or
grouped by club. Guests are
listed next to the Rotarian
who registered them.
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Event Planner
Events Communication
Need to contact your attendees before the event to remind them? The
Event Planner lets you fire off a quick message to them without the need to
know who has registered already.
You can use the same
form to send a
“Thank You”
message to
attendees after the
event has occurred!
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Event Planner
Print Name Tags
Name tags are very time-consuming for events with a large number of
registrations. ClubRunner takes the pain out of printing name tags by doing
it for you!
Name tags are generated in a
Microsoft Word format and
are ready to print.
Just click “View” then print!
Choose from 2 formats: Badges
(for use in sleeves)
or Stickers
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Volunteer Management
Volunteer Management
Volunteers are the heart of a
Rotary club. ClubRunner
makes it easy to manage the
task of organizing tasks, time
slots, and sign-up sheets.
Issue reminders and emails
easily to all relevant parties
“Within minutes I had an online
signup sheet, emailed the entire
membership, and starting getting
volunteers! Thank-you
ClubRunner!”
-Brenda M.
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Volunteer Management
Task Management
The first step is defining all the various tasks that need volunteers. The event
chair can define them easily in ClubRunner, and specify the number of people
needed for each task and time slot combination. Just email the invites!
Once this is done, email
invitations are sent to all
members with one click!
If the District is on CR,
the captain can email
invitations to other
clubs as well!
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Volunteer Management
Adding a volunteer
Members can register themselves, or can be registered by any club executive.
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Volunteer Management
Volunteering Online
Members can view a
sign-up sheet on the site
to see all the available
slots. They can then
book themselves for one
or many of the slots.
Unlike other sign-up
methods, no two
members can
accidentally sign up for
the same slot!
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Volunteer Management
Volunteers Needed
The event chair can always find out the number of volunteers needed for an
event through a task summary report.
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Volunteer Management
During the event
On the day of the event, the event chair can print reports of all the
volunteers who signed up. The report can show an alphabetical listing of all
volunteers and their contact info, or an overview of the entire schedule.
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Volunteer Management
Communicate with volunteers
Before the event, the chair can send a quick reminder to all volunteers. Just
type the message and click send. ClubRunner takes care of the rest, including
a personalized footer reminding the member of their scheduled tasks!
This is a great tool to
use after the event
to thank the
volunteers for all
their help!
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Attendance Manager
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Attendance Manager
Attendance Manager
Keeping track of members’ attendance is quick and easy. Just add the
meeting, then check off those who attended.
ClubRunner will calculate members’ YTD percentages, meeting percentages,
as well as monthly reports.
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Attendance Manager
How it works
ClubRunner generates a
ready-to-print attendance
list.
You can then take it to your
club meeting to check off
members who attended.
Later, enter the data into
ClubRunner.
Or better yet, inquire
about our barcode
reader add-on. Simply
scan each member’s
badge then connect!
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AttendanceManager
View members’ attendance
You can view a list of your members’ and their Year To Date attendance
percentage.
Multiple leave of
absences can be added
for members to make
reporting more
accurate
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Attendance Manager
View meeting statistics
You can also view a list of your meetings and the attendance percentage per
meeting.
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Attendance Manager
View attendance for all meetings
If you need to view a members’ attendance in more depth, you can view all
meetings within a date range.
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Attendance Manager
Make-ups
Make-ups are easily taken care of in ClubRunner.
You can just select the member’s name, and the meeting that was missed.
Optionally, a small description can be added.
This will update the
club and member’s
attendance reports
accordingly.
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Attendance Manager
Reporting to District
ClubRunner automatically
calculates the data you need to
send to your district every
month.
If your district is online with
ClubRunner, then the reporting
gets easier – with just the click
of a button!
“Our club’s secretary finds the
attendance module easy to use.
Truly a marvelous product backed
by sterling service.” -Randy M.
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Security
What about security?
You can rest assured that your data is secure and private as ClubRunner is
equipped with:
• Unique login names and passwords for each member
• Multi-level access rights for members
• Firewall and anti-virus protection
• Protection features for private information that is not meant for
the public
• Backups of your website and membership information
automatically made every four hours
• Features that help maintain the privacy of email addresses
• Public Messaging tools that allow for anonymous contacts
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Sponsorship Feature
Sponsorship Feature
Showcase your club’s sponsors while earning fundraising revenue from your
website!
ClubRunner allows your club to sell ad links for your website and upload
them directly. This is a great opportunity to raise funds from your website.
You get total control!
Your club keeps 100% of
the revenue! You set
your own rates and
policies.
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Testimonials
Don’t take our word for it! Read all about what current users are saying
about ClubRunner.
Click here to read them all!
(Internet connection required)
“Just wanted to let you know
how much our club likes
ClubRunner. It has revolutionized
the way that we attract
prospects and communicate with
current members. Since we
launched the website, every
weekly speaker and every guest
has mentioned that our website
is really good. Thanks to
ClubRunner!”
Scott L. (Boston, MA)
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“ClubRunner is nothing
short of phenomenal!”
“ClubRunner is making
my life so much easier as
Club President.”
Robert N. (Islip, NY)
George R. (Peterborough, ON)
"ClubRunner is fantastic... we
struggled for years to get "on-line"
and what you have engineered
makes it so easy for us to
communicate with members as
well as with our local community.
Well done!"
Bob A. (North Delta, BC)
“ClubRunner gets the
information and tools
right to our member’s
fingertips.
Communication is easier
than before. It is a big
time saver – flexible and
easy to use yet powerful.”
Justin R. (St. Martin)
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Visit Live Sites
Visit some live ClubRunner sites! (Internet connection required)
www.bostonrotary.org (Boston, MA)
www.erierotary.org (Erie, PA)
www.nyrotary.org (New York, NY)
www.cshrotary.org (Crestwood, MO)
www.augustarotary.org (Augusta, ME)
www.sonomavalleyrotary.org (Sonoma Valley, CA)
www.greenwoodrotary.com (Greenwood, SC)
www.clubrunner.ca/geelongeast (Geelong, Australia)
www.clubrunner.ca/edmontonstrathcona (Edmonton, AB)
www.rotary7080.org/citycentre (Mississauga, ON)
Click here to view more
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Customizations
ClubRunner can be customized to fit your club’s
unique needs:
• Banner artwork
• Template customization and design
• Custom Splash page
• Bulletin header and template
• Attendance Barcode Scanner Add-on
Please contact us for more information and pricing.
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Affordable pricing for non-profits
Subscriptions include all modules of ClubRunner, hosting and bandwidth, disk
storage, backups, and automatic integration with districts and other clubs. Setup
includes loading your member data from electronic format.
Every subscription comes with a 30-day full money back guarantee.
Some restrictions apply. Please consult your Subscription Agreement for more details. Above prices include ClubRunner ads. To remove,
add $100 to annual fee. Custom domain names are an additional $29.95/year for minimum term of 3 years. Prices subject to change.
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Awards
ClubRunner was awarded the Microsoft Impact Award for Community
Leadership after its release in April 2003.
This award is presented by Microsoft to one software application across the
country, that makes a lasting impact on the community and is beneficial to
its recipients.
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What’s Next?
Subscribing is quick and easy.
Just complete our order form at www.clubrunner.ca/order and your site will
be ready within a week!
30 Day Free Trial
Need a closer look? Take advantage of our 30-day free trial. This gives you
access to the full version of ClubRunner. Sign up at www.clubrunner.ca/trial
for your free trial. Any contents added during your trial period will carry
over into your site once you sign up.
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Contact Us
For more information, or to set up ClubRunner for your club or district,
please call 1-877-4MY-CLUB, or email us at [email protected]
Visit us at www.MyClubRunner.com to find out more!
© 2008 Doxess. All Rights Reserved. This presentation is for informational purposes only. Doxess
makes no warranties, express or implied, in this summary. ClubRunner is a registered trademark of
Doxess.
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