Transcript Office of the Registrar Waitlisting Tutorial FOR FACULTY What is Waitlisting? Waitlisting is a Web self-service feature that provides students the ability to.

Office of the Registrar
Waitlisting Tutorial
FOR FACULTY
What is Waitlisting?
Waitlisting is a Web self-service feature that provides students the ability to sign
up on a list to wait for an open seat in a class that is full.
Waitlisting will be available to students until 10 p.m. on the evening prior to the
start of the semester.
Waitlisting provides many advantages to students, instructors and administrators:
 Convenient for students by sending an email notification when a seat becomes
available and registration can be done online. Seats will be offered on a firstcome, first-served basis.
 Helpful to instructors by eliminating the need to manually sign students into a
full class before the first day of class.
 Useful for administrators by allowing them to track the demand for certain
courses and better manage curriculum offerings.
Waitlisting Advantages for Faculty
 Instructors of courses using the Waitlisting feature MAY NOT sign students
into full classes before the first day of the semester, but should instead refer
students to go online to get on the waitlist.
 If an instructor grants an override to a student for a class that is full and has a
waitlist, the instructor is implicitly granting the Office of the Registrar
permission to increase the class size by one.

For Office of the Registrar processing, if a student self-identifies that he/she received a waitlist notification
that a seat was available but could not register because the class is full, the Office of the Registrar will
verify that a waitlist notification was sent and check if an override was recently given. If both are validated,
the student will be registered for the course.
 Instructors will be able to view their class lists and the associated waitlists
through the myUT Portal.
Waitlisting Overview
 Students who attempt to register for a class that is full may put themselves on a
waitlist on a first-come, first-served basis, if the course offers that option. Not
all courses will offer this option.
 When an open seat becomes available, an email will be sent to the rocket email
address of the next student on the waiting list.
 The student will have 24 hours from the time the email is sent to go online and
add the class. During this 24-hour time period, the student can add and drop
the waitlisted class by selecting the Add or Drop Classes link in the portal.
 After the 24 hours has expired, if the student did not register for the waitlisted
class, the next student on the waiting list will be notified and have 24 hours to
add the course.
 Registration Holds will prevent the student from adding a waitlisted class, even
if the student receives the notification email.
Waitlist Viewing Instructions
 Log into the myUT portal at myut.utoledo.edu using your UTAD username and
password.
Enter UTAD
username and
password
Waitlist Viewing Instructions
 From the Faculty & Advisor Tab, click Summary Class List.
 Select the Term and Click Submit
Waitlist Viewing Instructions
 Scroll to the bottom of the “Summary Class List” page and Select “Summary
Wait List”
Waitlist Viewing Instructions
 On the Summary Wait List page, you will be able to view all the waitlisted
students for the class.
Waitlist Sample Student Email
Deadline to register for
the course.
You requested to be waitlisted for CRN 34112 History 1010 section 001 and a seat is now available.
You must officially register for this class no later than 29-NOV-2011 04:00 PM.
If you receive this notification less than 24 hours before the first day of instruction you must officially add this class
by 10:00 pm on the day before the start of the term.
To officially register for this class:
1. Go to myut.utoledo.edu
2. Log in to the portal using your UTAD username and password
Sample of waitlist
notification
3. Go to the Student tab, My Toolkit, Register/Drop/Withdraw Classes link
4. Select Term and click Submit
5. Select "Register" in the Action box and Click the "Submit Changes" button
Any registration holds that you may have on your student account will prevent you from registering for this class.
If you fail to take action, you will automatically be removed from the WAITLIST on 29-NOV-2011 04:00 PM.
The University of Toledo Registrar
[email protected]
(419)530-4845
Waitlist Summary
 Waitlisting removes the need for instructors to manually sign students into a
full class unless the add takes place on or after the first day of the semester.
 Faculty can view their waitlist via the myUT Portal.
 Faculty cannot sign students into a class (via paper or the portal) if they have a
waitlist until the first day of the semester.
 Waitlisting will help track the demand for certain courses and better manage
curriculum offerings.