Transcript 2015 1028NovemberWaitlistGuidance

Guidance for
Updated FY16 Waitlist Submission
Due November 15, 2015
Office of Charter Schools and School Redesign
Charter School November 15, 2015
Updated Waitlist Submission
The November waitlist submission is an update
to the FY16 waitlist originally submitted in
March 2015.
Each School’s FY16 Waitlist from March has been
uploaded to their portal.
Each school will work from their initial FY16 March
submission to indicate which students have been
removed from your current waitlist.
For schools who held additional lotteries, you will
input the information for these additional students
that are new to your current waitlist.
Massachusetts Department of Elementary and Secondary Education
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Security Portal Instructions
1.
Go to Security Portal (aka MassEdu Gateway), which can be accessed from the Charter School Website.
2.
Type in your login details
Make sure that you have administrative permissions to successfully access the Security Portal
(MassEdu Gateway).
3.
Find and click on your “Application List”.
4.
You need to see ‘Dropbox Central’ and then click on it.
If you encounter a problem or do not see the Dropbox, please contact Lee DeLorenzo at x3227 or
[email protected].
5.
Then highlight ‘Charter School File Exchange’ and click ‘Next’.
6.
Find your school, highlight it, and then click ‘Next’.
7.
You should see at the top of the File Exchange a file called FY16_waitlist_October_XXXXXXXX.xlsx (the X’s
are each school’s individual LEA code).
8.
Please contact Brenton Stewart at 781-338-3214 or [email protected] or Lee at x3227 or
[email protected] if you are encountering any problems.
Massachusetts Department of Elementary and Secondary Education
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Charter School November 2015
Updated Waitlist Submission
There are 6 Tabs on the Workbook
 Instructions
 Contact Information
 FY16 Initial
 FY16 Additions
 Town Codes
 Grades
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Massachusetts Department of Elementary and Secondary Education
Charter School November 2015
Updated Waitlist Submission
Tab 1: Instructions
As the label suggests, this tab
provides detailed instructions on
how to complete the FY16
Updated Waitlist.
Please follow the instructions
carefully.
Massachusetts Department of Elementary and Secondary Education
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Charter School November 2015
Updated Waitlist Submission
Tab 2: Contact Information
Please fill out contact information and if there have been
any waitlist additions: fill in the contact information:
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Massachusetts Department of Elementary and Secondary Education
Charter School November 2015
Updated Waitlist Submission
Tab 3: FY16 Initial
If a student is no longer on the school’s waitlist for any reason, please indicate
that he or she has been removed by placing an ‘R’ in the far left hand column
(column A). A drop down has also been provided.
Example:
•Paul Mattingly and Elizabeth Rogers have been removed from the waitlist
(indicated with an ‘R’).
•Everyone else is still on the waitlist (no action).
in the contact information:
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Student data provided is fictitious
Massachusetts Department of Elementary and Secondary Education
Charter School November 2015
Updated Waitlist Submission
Tab 4: FY16 Additions
Any students that have been added to your current waitlist since the March
submission will be added.
Only schools who have held additional lotteries since the initial lottery or who have
since established a waitlist will complete this tab.
Please refer to the helpful tips section found in the Instructions tab and
make sure the information provided is accurate and does not contain
duplicate records.
Please note that the left 3 grayed out columns will pre-populate as the data is
entered.
Do not skip lines when entering student information.
Please see example below:
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in the contact information:
Student data provided is fictitious
Massachusetts Department of Elementary and Secondary Education
Charter School November 2015
Updated Waitlist Submission
Tab 5: Town Codes
We have provided all of the state’s town/city codes for
your reference.
For Column H: TOWNCODE found in Tab 4: FY16 Additions.
• Please input the Town/City code for where the student resides during FY16.
o Please note a drop down menu has also been provided for Column H.
o Please note that town codes differ from LEA codes.
in the contact information:
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Student data provided is fictitious
Massachusetts Department of Elementary and Secondary Education
Charter School November 2015
Updated Waitlist Submission
Tab 6: Grades
We have provided all of the possible grades for your
reference.
For Column I: GRADE found in Tab 4: FY16 Additions.
• Please input the grade the student will enter during FY16.
o Please note a drop down menu has also been provided for Column I.
in the contact information:
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Student data provided is fictitious
Massachusetts Department of Elementary and Secondary Education