Transcript Senchiamma School ANNUAL UPDATE FOR 2010 Shreedevi Padmasini Palani Sundaramurthy Shanthi Sravana June 16th 2010

Senchiamma School
ANNUAL UPDATE FOR 2010
Shreedevi Padmasini
Palani Sundaramurthy
Shanthi Sravana
June 16th 2010
Mission
• Support children during the formative years in
preparation for mainstream school education
• Providing daily nutritional lunch for the kids who
attend the school
• Early childhood education (Montessori system)
• Provides learning aids
History
• Started: March 2003
• Started by:
• B. Ashok (bash at microsoft dot com)
• Jayashree Janardhan Ashok (jayjanar2 at hotmail
dot com)
Organization Structure
• Run by Bharathi Trust
• Contact person: Siddamma E
• Paid positions
• Teachers – 1 (Mariamma)
• No Executive board
Location
Activities
• Bharathi trust
• runs many schools and other social welfare
organizations.
• Also involved in rescuing people from bonded
labor and similar situations
• Senchiamma School
• Focus on education for children
• Nutrition during the early years
Finances
o
4,37,000 Rs. Is the ask for this year
o
Last year we sent them a check for 1,10,000 Rs.
o
Asha funding
o
No other Non-profits support this project
o
No savings in the bank
Asha, Seattle Involvement
Asha, Seattle Involvement
Sl. No.
Item
1
How is Asha, Seattle planning to support the overall mission and objectives of the
organization?
Asha Seattle will provide continued support for children’s education and early childhood
health care
2
Since when is the project with Asha, Seattle?
2004
3
Were/are other Asha chapters involved in the project? If yes, in what capacity and for how
long?
No, other Asha chapters are not involved in this project
4
Key project contacts and how the fit into the overall org. structure.
Siddamma E – works with Bharathi Trust
Suganthi – Oversees finances for Senchiamma school
Murali – Field Engineer
Asha, Seattle Involvement Contd.
Sl. No.
Item
5
If the organization runs out of multiple locations, which locations does Asha, Seattle
support?
Organization (school) runs out of only one location – Senjiagaram village in Uttukottai, TN
6
List all the activities supported by Asha, Seattle.
• providing daily nutritional lunch for the kids who attend the school
• early childhood education (Montessori system)
• Provides learning aids
8
If individuals are supported, how many are supported? What age group?
Approximately 50 kids under the age of 4 are supported.
9
Annual budget (amount only) that has been approved by Asha, Seattle.
Rs. 1,10,000
10
Percentage of orgs total budget which is supported by Asha, Seattle
100%
Asha, Seattle Budget
for 2009
and earlier
• Total of 1,40,000 – based on initial budget/estimate (in 2004)
• Has not been revisited and revised for a long time now.
• Don’t have access to the earlier budget proposal.
• Used to fund the following for the school (not complete list):
• Daily lunch for the students
• Teacher’s salary
• Learning aids???
Updates for 2010
General Partner Updates/Updates for Asha
• Continuous care so automatically students enroll in primary/high school.
• Teachers from nearby places help with the school. Also, older students
return to help.
• Some other womenfolk from the village help in running the school by
helping with cooking etc
• 54 students in early childhood centre. 18 more students will join this year
– all kids less than 4 years.
• 4 kids going to reach 12th grade, 3 in the 9th grade .
Updates Contd.
* Teaching materials are very old and dirty. Also, the number of students has
increased. The school needs new materials.
* Some students drop out of government school because of lack of uniforms
* Books for those going to 12th grade and who are not able to obtain it
otherwise .
* The school currently has a tin roof. This needs to be replaced with a
concrete roof.
* Only 1 teacher for all the students
Site Visit Report
• Site Visit report from Aug 2008
• B.Ashok, his wife Jayashree, and kids visited the
school
• More “Pukka” roads than earlier in Senchiagaram
village
• Otherwise area similar to what it was in 2003-2004
• 28 kids were in school that day (total 30 – 35 kids)
• Kids performances
• Kids were healthier because of the meal program
Site Visit Report, Contd.
• Some kids had grown up and joined the nearby
government school
• Mariamma, who is the current teacher, and who has
been at the school since its inception, continues to be
a steady factor
• Folks in the village proud of the school and the
students’ accomplishments
Site Visit Report, Contd.
• Due to the asbestos roof, the classroom was very hot

• Learning aids procured in 2003 have undergone wear
and tear
• Mariamma, the only teacher, appears to be
overloaded. She could use additional help
• School needs more attention in terms of infrastructure
• More frequent Asha site visits recommended
• We have not been very consistent with sending funds
to them. Need to become more regular in that aspect
• We should continue the food program
Audit Report
• Indian law requires all partners to have an audit report
every year. Highlights from last years audit report
(Form 10B). A sample audit report, from a project, can
be found at http://www.ashanet.org/projectsnew/documents/745/auditreport2008.pdf.
Survey Results
• Include the results of the annual survey.
Asha, Seattle Budget Proposal 2010
Oct 2010 to Oct 2011
Recurring Items
Item
Amount Requested for 2010
(Rs)
Amount Previous Fiscal
Years (Rs)
Teacher’s salary
2000/month * 2 = 48,000/year
?
Maid Salary
1000/month * 1 = 12,000/year
?
Food
40 children * 25/day * 312 days
= 3,12,000/year
?
Excursion for children
10,000
None
Uniform
500/kid * 10 kids = 5000
None
Total
3,87,000
1,40,000
Asha, Seattle Budget proposal for 2010
One time Items
Item
Amount for 2010 (Rs)
Amount Previous Fiscal
Years (Rs)
Study Materials
5000
?
Play Materials
10,000
?
New Roof Building costs
1,50,000
None
Total
1,65,000
-
Process Checks
Item
Status
Approved Budget
1,40,000
Approval Type
Recurring
Amount(s) disbursed last fiscal year
Rs. 1,40,000
Amount Utilized by the project last
fiscal year
Rs. 1,40,000
Last Site Visit
Aug 16th 2008
Current Primary Steward
Shreedevi Padmasini
Current Secondary Stewards
Palani Sundaramurthy
Shanthi Sravana
Status of the web page
Up to Date
Status of the yahoo databases
Up to Date
Pictures
Pictures
Resources
• Links to news paper articles, or other items of interest.
Questions?
FAQs
• Some FAQs at Asha, Seattle meetings.
How many rs are we spending per kid per year?
Does the amount being spent on infrastructure items (building
schools, repairing roofs, etc. ) look reasonable?
o Where exactly is the partner located? (especially for remote
projects. Be ready to locate the project area on a map)
o What is the graduation rate of the school?
o What is the student to teacher ratio in class rooms?
o What is the girl to boy ratio in the school?
o What are the line items in the budget?
o Why is the partner asking for more funding for line item N?
(You will be asked this if there are changes in the budget line
items)
o Community opinion of the project.
o What went well, what didn’t go as expected, what can be done
differently.
o
o