Transcript Supporting People Gypsies and Travellers floating support service December 2013 Purpose • Tender opportunity • Council officers to brief interested parties • Gauge the level and.

Supporting People
Gypsies and Travellers
floating support service
December 2013
Purpose
• Tender opportunity
• Council officers to brief interested parties
• Gauge the level and extent of interest in the
provider market to deliver this service
• Ascertain views of interested organisations
about the future delivery of this service
Purpose
• SMBC will commence the tender process in
December 2013 including the distribution of
a service specification
• To present to interested parties an early
indication of some key elements of the
specification and procurement timetable
Background
• Current service provider has issued notice
on the current contract
• As registered social landlord they are
disposing of their entire West Midlands
asset holdings to another social housing
provider
• Unable to maintain a presence in the West
Midlands
Service Specification
• a housing related floating support service
(Supporting People)
• to enable gypsies and travellers to achieve
and/or maintain independent, stable lives in
the community
• gypsies and travellers are amongst the
least likely in the community to know about,
or take up, services
Service Specification: Outcomes
• Think Local, Act Personal and so assist
people to…
• …live independently ~ stay healthy and
recover quickly from illness ~ exercise
control ~ participate ~ quality of life ~
dignity ~ respect
Service Specification:
Core Objectives
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Assessment and Support Planning
Security, Health and Safety
Safeguarding and Protection from Abuse
Fair Access, Diversity and Inclusion
User Involvement and Empowerment
Service Specification:
Core Provision
• Develop independent living skills
• Assistance and advocacy on gaining
access to services and statutory rights
• Manage finances, assistance with benefit
claims, debt, literacy
• Ensure accommodation is safe and secure
• Assistance with adaptations to property
Contract
• Block Gross
• An initial one year period from 1st April 2014
to 31st March 2015 with options to extend
for 3 x 12 months subject to future funding.
• Supporting People Commissioning Body will
review further contract extensions during
2014.
TUPE
• The current support worker (1.0 wte) will
be subject to Transfer of Undertakings
(Protection of Employment) Regulations.
Timetable
SMBC hosted Workshop to brief potential providers
03 December
2013
Commence tender process and issue specification
16 December
2013
Return of tenders
19 January 2014
Tender evaluation including clarification
presentation if required
07 February
2014
Recommendation to Supporting People
Commissioning Body
w/c 09/02/14
Notification of award
w/c 16/02/14
Successful provider begins ‘start up’
March 2014
Service delivery commences
01 April 2014
• If you have a query about the service
specification please contact:
Simon Barton, Solihull MBC, 0121 704
8292, [email protected].
Lucy McDonald, Solihull MBC, 0121 704
8544,
[email protected]
Shared Procurement Service
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Solihull MBC
Coventry City Council
Warwickshire County Council
District Councils – Nuneaton and Bedworth,
Rugby, Worcester
Opportunities are advertised on:
• www.csw-jets.co.uk
• TED (Tenders Electronic Daily) – above
the EU thresholds
The Procurement Process
• The procurement process will be a open
process – this means there will only be an
Invitation to Tender (ITT)
• You can Express an Interest in the tender
opportunity through www.csw-jets.co.uk
where you can download the tender
documents.
Invitation to Tender
• The Award Criteria will be detailed in ITT
Part 1 – Instructions to Tenderers.
• Read the document through as soon as
possible so you can start collating your
documents and planning your response.
• No detail is too small!
• If you are unsure on what is required you
can ask a clarification question through the
e-tendering system which will be
answered and sent to all bidders for their
information.
• Clarification questions will not be accepted
after the date specified in ITT Part 1 –
usually about a week before the tender
closing date.
• You should regularly check the etendering system to see if there have been
any communications from Solihull or
clarifications that you will find useful. It is
your responsibility to check for
communications and stick to timelines etc.
• Before you raise a clarification, check to
see if it has already been raised by
someone else.
• The weighting will give you an idea of the
importance of each questions.
• Read the question carefully – it is a bit like
taking an exam, you have to answer the
question that has been asked not the one
you have prepared for!
• Keep referring back to the question to
make sure you are still on track with your
response.
• The price you submit in your tender must
be your best and final offer. Prices are not
open to negotiation.
• Do not wait until the last minute to upload
your tender submission. Once the tender
closing time has been reached the system
will not allow you to upload anything else.
Solihull Compact
• The Compact is the agreement between the
government and the VCS (independent voluntary
organisations, charities, community groups, etc.)
which outlines a way of working that improves their
relationship for mutual advantage.
• Local areas are encouraged to follow the principles of
the Compact
• Fair, transparent and consistent processes being
carried out when developing or redesigning services
• If you have a query about the procurement
process please contact; Heather Boyd,
Solihull MBC, 0121 704 6063,
[email protected].
Thank you