Transcript WHAT IS M&E    Day-to-day follow up of activities during implementation to measure progress and identify deviations Monitoring is the routine and systematic collection.

WHAT IS M&E
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Day-to-day follow up of activities during implementation to
measure progress and identify deviations
Monitoring is the routine and systematic collection of information
against a plan. The information might be about activities,
products or services, users, or about outside factors affecting the
organisation or project.
Routine follow up to ensure activities are proceeding as planned
and are on schedule
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Routine assessment of activities and results
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Answers the question, “what are we doing?”
WHY MONITORING
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Tracks inputs and outputs and compares
them to plan
Identifies and addresses problems
Ensures effective use of resources
Ensures quality and learning to improve
activities and services
Strengthens accountability
Program management tool
WHY EVALUATION
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Determines program effectiveness
Shows impact
Strengthens financial responses and accountability
Promotes a learning culture focused on service
improvement
Promotes replication of successful interventions
WHY IS MONITORING AND EVALUATION
IMPORTANT?
M&E should be part of the design of a
program
 Ensures systematic reporting
 Communicates results and accountability
 Measures efficiency and effectiveness
 Provides information for improved decision
making
 Ensures effective allocation of resources
 Promotes continuous learning and
improvement
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EXAMPLES OF M&E TOOLS
Attendance Register
 Child Welfare Cards
 Clocking sheets
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EVALUATION QUESTIONS
How are resources being used?
 How appropriate is the management structure?
 How well are we meeting identified needs?
 How do we fit within a network of services?
 How well have we met our expected outcomes?
 What were the unexpected outcomes?
 What lessons did we learn?
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WHAT DO YOU MONITOR?
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Inputs: As well as monitoring expenditure, some
organisations will monitor other inputs, such as staff
and volunteer time.
Outputs: These will be specific products or elements
of service provided by the organisation, such as advice
sessions, training days or publications, number of
meetings.
Outcomes: These are related to the changes or
difference made as a result of the organisation’s
outputs.
Impacts: These are related to longer-term or broader
changes. These might be more difficult to monitor on
a routine basis.
INDICATORS
are specific, observable characteristics that can
be assessed or measured to show the quality or
quantity of aspects of the organisation, its
resources, its process, or the results of its
activities.
 Examples; Number of people attending
networking Forum; Number of Leave days;
Number of female in a meeting; Amount of
money spent
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TARGETS
A target is an object or goal that is being aimed
at.
 An example of target is to concentrate all efforts
on achieving one goal.
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COLLECTING MONITORING INFORMATION
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Finding ways to collect monitoring information is a key
part of monitoring and evaluation. Tools for collecting data
can be grouped under four basic heads:
surveys and questionnaires
observation
interviews
keeping records and notes.
Questions to ask when choosing information
collection methods
Before deciding on data collection methods, you should
address a number of questions, for example:
What depth and type of information do you want?
How can you check the reliability of your information?
How much time can you afford to spend?
How much will it cost?
How will you analyse the information?
MANAGING YOUR MONITORING
INFORMATION
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Always bear in mind how you want to use the
information before you start to collect it.
Planned information influence what you collect, how
you collect it, and how you store and process it.
Everyone involved in collecting the information to use
the monitoring tools in the same way, so that the
information is consistent and there are no gaps.
Small amounts of information may be stored on paper
and analysed manually.
If you don’t resolve practical issues concerning how
you manage your information, this can hold you back
in terms of reporting and using monitoring
information to feed back into organisational
improvement and management.
WHO DOES EVALUATION
Depends on the amount of money you have
available for it.
 Self-evaluation is when an organisation uses its
own expertise to carry out evaluation.
 External evaluation is when an outside
evaluator is brought in to carry out an evaluation
for the organisation.
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M&E FRAMEWORK
Level
Description
Frequency
Inputs
Resources that are put into the project. Lead Continuous
to the achievement of the outputs
Outputs
Activities or services that the project is
providing. Outputs lead to outcomes
Outcomes Changes in behaviors or skills as a result of
the implemented project. Outcomes are
anticipated to lead to impacts
Impacts
Measurable changes in health status,
particularly reduced STI/HIV transmission
and reduced AIDS impact. Impact results
are effects of the intervention
Quarterly
2-3 years
(short to medium
term)
3-5 years
(long term)