Transcript HRMS UL/URC Meeting Friday, June 17, 2011 Agenda •Project Updates – 5 work days to go! •Training Updates •Implementation Reminders •Temporary Staffing Services •Hints and Tips •Unit.

HRMS UL/URC Meeting
Friday, June 17, 2011
Agenda
•Project Updates – 5 work days to go!
•Training Updates
•Implementation Reminders
•Temporary Staffing Services
•Hints and Tips
•Unit Readiness
•Questions?
Project Updates
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Training delivered June 6 via My LINC
Splash pages planned for UMJOBS.ORG
Communications through HRMS Update
URC templates delivered – useful?
HEQA access available until next refresh
Security access
System readiness
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Training Updates
• Complete training to receive access
• eRecruit – Overview of Change Document
• Access to “Avoiding Discrimination in Job
Postings” http://hr.umich.edu/oie/Avoiding-Discrimination.pdf
• “Applying for a Non-Posted Job Opening”
instructions
• HRC206 instructor led classes
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WT Lab Schedule
eRecruit Temporary Employment Hiring Process Labs
Date:
Time:
Location:
28-Jun
8:30am-10:30am Lab 3 in WOTO
30-Jun
1:30pm-3:30pm
Lab 3 in WOTO
6-Jul
8:30am-10:30am Lab 3 in WOTO
12-Jul
2:30pm-4:30pm
Lab 3 in WOTO
14-Jul
8:30am-10:30am Lab 3 in WOTO
18-Jul
2:30pm-4:30pm
Lab 3 in WOTO
20-Jul
8:30am-10:30am Lab 3 in WOTO
26-Jul
8:30am-10:30am Lab 3 in WOTO
28-Jul
1:30pm-3:30pm
Lab 3 in WOTO
1-Aug
8:30am-10:30am Lab 3 in WOTO
3-Aug
1:30pm-3:30pm
Lab 3 in WOTO
9-Aug
2:30pm-4:30pm
Lab 3 in WOTO
11-Aug
8:30am-10:30am Lab 3 in WOTO
15-Aug
2:30pm-4:30pm
Lab 3 in WOTO
17-Aug
8:30am-10:30am Lab 3 in WOTO
23-Aug
8:30am-10:30am Lab 3 in WOTO
25-Aug
1:30pm-3:30pm
Lab 3 in WOTO
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Implementation
• Implementation Plan and Calendar
DUE DATE TRANS TYPE/TOPIC
New Hires/Appt Chgs/Terminations
Affecting the 7/1/11 bi-weekly pay
6/22/11: (forms 37000, 37002A and 37000S)
New Hires/Appt Chgs/Terminations:
on old form not affecting the 7/1/11 bi-weekly
pay
6/24/11: (forms 37000, 37002A and 37000S)
6/24/11:
6/24/11:
6/24/11:
6/25/11:
6/27/11:
6/27/11:
6/27/11:
6/27/11:
Appt Chgs/Terminations on new form (37001)
Old Forms (37000, 37002A, 37000S)
UMJOBS.ORG
Conversion
All Systems Available
NSTemp New Hires (eRecruit)
Only transactions on Temporary Appt Change
form (37001) accepted at HRRIS
Orientation
INSTRUCTIONS/COMMENTS
All Temp paperwork must be received at HRRIS by end of day for payroll
cutoff.
All Temp paperwork must be received at HRRIS by end of day Friday,
6/24/11.
No DBE changes on new form, unit processes DBE changes per DBE
Submittal Form Replacement Process
Forms no longer available, units begin using form 37001.
Applicant portal updated
System Unavailable from 11:00 PM 6/25 to Noon 6/26
Systems are available for use as usual
Units process NSTemp new hires via eRecruit
Transactions on forms 37000, 37002A and 37000S will be returned to unit.
Orientation as usual 6/27 and 6/28
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Temporary Staffing Services
• eRecruit and Temporary Hiring:
– The same options are still available for your temporary staffing
needs:
• Temporary Staffing Services
• Outside Temporary Vendor (FasTemps, Masterson, Manpower, etc)
• Hire on your own
– Main difference now is that:
• eRecruit will replace the current paper process for hiring non-student
temporary employees
• You will have the capability of posting your temporary positions on the
UMJobs.org website via eRecruit
– If you have used Temporary Staffing Services in the past, it will be
“business as usual” plus we are offering some new options to
departments
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Temporary Staffing Services
• Temporary Staffing Services’ Offerings:
– Standard TSS Hire
• You contact us with your temporary need, we find candidates and send
you suitable resumes for review from which you select your candidate,
then we handle all eRecruit hire processing needs including CRC
check, changes/terminations and on-boarding
• Cost is $79/month
– Candidate Testing
• We will computer test your candidates and send you the results to use
for screening your candidates. We recommend limiting this to six or
less candidates
• Cost is:
– $69/candidate for Basic Skills Testing (Typing, Data Entry, Word
2007 & Excel 2007)
– $79/candidate for Customized Testing (choose from list limited to
6 tests)
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Temporary Staffing Services
• Temporary Staffing Services’ Offerings Cont’d:
– eRecruit Posting Pool Screening
• You post your position to eRecruit (temporary or regular) and we will
screen the applicant pool and present you with top candidate resumes
for you to review/interview
• You manage the eRecruit posting and complete/process the hire and
are responsible for any background/reference checking, I9s,
change/termination paperwork, etc.
• Cost is $79/posting
– eRecruit Candidate Screening
• We will interview and reference check candidates you send to us
• Cost is $79/candidate
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Temporary Staffing Services
• Additional information:
– Temporary Staffing Services has a new logo
Questions or Suggestions?
Feel free to contact us at:
(734)763-5740 or [email protected]
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Hints and Tips
• Using the apply without posting feature
• Not posting? Don’t add Posting
Language
• First and primary offer approver ICHAT checks
• For auditing purposes - need to have
someone other than the person who
creates the offer authorize it
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Hints and Tips Cont.
• Prepare for Hire reminder
• ADA compliance
• Use of Limited and Unlimited
– Differences
– Suggestions of when to use what
– Stale applicant pools
– Automatic dispositioning changes
• I9 still done via paper
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Unit Readiness
• Thought through and documented business
practices
• Identified who will be doing ICHAT for users
• Updated any internal forms or letters
• Authorizers ready for approval workflow
• Prepared to purge old forms and use new
ones
• Need any help?
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???
Questions
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