Transcript Digital Library Program Forum www.dlib.indiana.edu March 31, 2003 Introductions/Overview   Staff Introductions – See organizational chart Outline of presentation         Project Demonstrations Selection for Digital Projects Metadata Break Conversion Issues Storage Access Final Questions/Wrap-up.

Digital Library Program Forum
www.dlib.indiana.edu
March 31, 2003
Introductions/Overview


Staff Introductions – See organizational chart
Outline of presentation








Project Demonstrations
Selection for Digital Projects
Metadata
Break
Conversion Issues
Storage
Access
Final Questions/Wrap-up
Background on Digital Library
Program




Established in late 1997
Collaboration among the Libraries,
UITS, SLIS, and the School of
Informatics
Base funding provided by Libraries and
UITS
Grant funding from federal and
foundation sources
Key Elements – “Good digital
collections”

Interoperable – with the important goal
of cross-collection searching




Within Indiana University
Across other institutions worldwide
Persistent – reliably accessible
Re-usable – repositories of digital
objects that can be used for multiple
purposes
Major Activities




Developing and maintaining digital library
infrastructure – hardware, software, staff
expertise
Creation of digital resources for instruction
(Variations and DIDO)
Creation of digital resources for research
(archival collections, indexes)
Consultation with individuals and department
who have ideas about potential digital
projects
Digital Projects



Conversion from an analog to a digital format
Creation of metadata for digital objects
Development of systems to store and provide
access to created digital content
We provide technical expertise needed to create
the digital resource, store the content and
metadata, provide persistent access to it.
Selection of Digital Projects
We will consult on any project, but for us
to provide support we must consider:
 Purpose
 Copyright/Intellectual Property
 Audience
 Funding
 Intangibles
Overview/Purpose



What do you want to do?
Significance of the resource to be
created?
Why digital?


Preservation
Access
Copyright

What is the copyright status of this
material?

Public domain






Pre-1923
Not renewed
Unpublished material; author deceased <1932
Controlled by Indiana University
Permission secured
Situation unknown or murky
Audience




Who currently uses these materials?
Who is the primary intended audience?
Is there a secondary intended
audience?
In general, do you anticipate that this
resource will be used by a large number
of people or a very specialized or small
number of users?
Funding





In order to determine necessary
funding, we need to know exactly what
you want to do
Preparation of a budget
Small projects may be funded internally
Pilot projects may be funded internally
“Large” projects require outside funding
Essential Components


Librarians and faculty willing to work as
partners with us
Adherence to standards and
recommended best practices
Project Priorities






Low overhead – the project is similar to
previous projects so we can use established
procedures and existing technologies
Item-level information or metadata available
Complements previous projects – creation of
a critical mass
Related to Indiana University or Indiana
Special expertise at Indiana University
Opportunity to learn from the project –
contribution to digital library development
Will not undertake



(1 of 2)
Projects that result in restricted-access
resources; product must be accessible to
Indiana University community at a minimum
Projects where we operate as a service
bureau, with little or minimal input into the
design of the project
Projects that clearly violate copyright law

For projects where the copyright situation is
unclear, we will consult with Legal Counsel
Will not undertake

(2 of 2)
Projects where we relinquish control
over the resulting digital resources

Example: Faculty projects; need for joint
control
Important Points



All projects require a time commitment from
permanent staff – even if we have external
funding.
Selecting one project means that others must
be rejected.
We prefer to use common solutions to digital
library problems, not start from scratch.

Example: Need for Indiana University photo
databases to provide access to information about
and digital access