TSL is an agile company that has already proven its competence and unique approach for serving its clients. We are specialists in.

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Transcript TSL is an agile company that has already proven its competence and unique approach for serving its clients. We are specialists in.

Slide 1

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 2

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 3

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 4

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 5

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 6

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 7

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 8

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 9

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 10

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 11

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 12

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 13

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 14

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 15

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 16

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 17

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 18

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 19

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 20

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 21

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 22

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 23

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 24

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 25

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 26

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 27

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 28

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 29

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 30

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 31

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 32

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 33

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 34

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 35

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 36

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 37

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 38

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 39

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 40

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 41

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 42

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 43

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 44

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 45

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 46

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 47

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 48

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 49

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 50

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 51

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 52

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 53

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 54

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 55

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 56

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 57

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 58

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 59

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 60

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 61

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 62

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 63

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 64

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 65

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 66

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 67

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 68

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 69

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 70

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 71

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 72

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 73

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 74

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 75

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 76

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 77

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 78

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 79

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 80

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 81

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 82

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 83

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 84

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 85

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 86

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 87

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 88

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 89

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 90

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 91

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 92

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 93

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 94

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 95

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 96

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You


Slide 97

TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.

TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.

Presence in India –MUMBAI & PONDICHERRY

Company Profile-Mission and Values

 Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows

ours will grow with you, therefore, we will work hand in hand with you to support
your growth.

 Values-“To deliver defect free products, services and solutions to meet the

requirements of our external and internal customers the first time, every time with
fair business practices and values.”

Company Profile-Infrastructure & Facilities
TSL Vile Parle

TSL Pondicherry

 25-Seat Analysis Center
 10-seat Support Center
 10 Seat Data Sampling Center
 A full-fledged Systems Integration

Team with TRC (Test and Repair
Centre)
 Human Resource Scalable from 10

to 200 Pan India.

 25-seat Software Development

Center.
 35-seat Data Processing Center

with working capacity of three
shifts.

BUSINESS UNIT’S

Organization Structure
THYMUS SOLUTIONS LIMITED

SYSTEM
INTEGRATION

SALES

SERVICES

SOFTWARE
DEVELOPMENT

HEALTHCARE

PROJECTS

IT ENABLED
SERVICES

Overview of Operations

Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes: 



IT-Enabled/BPO Services
System Integration
Software Services

Thymus Solutions Ltd.- Operations

ITES
•
•
•
•
•
•

Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging

Software Services

System Integration

• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services

• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.

IT ENABLED SERVICES
SERVICES

DIGITIZATION

• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)

Scanning

• Electronic Publishing
Services( SGML/ XML
Tagging)

• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management

• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization

Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval

What is Digitization?
 Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
 Hybrid formats: PDF - can contain both image and text.

 Digitizing information makes it easier to preserve, access, and share.
 Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
 There is a growing trend towards digitization of historically and culturally significant
data.

Why Digitization?

The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
 According to other definition Digital libraries are
 “Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.

Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
 Digital Format necessarily include a strong focus on the management of digital

content, just as tradition has focused for long on the management of content in
physical forms.

Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content

• Management through learning from past experience also adds to manage
content
 The major areas for great exploitation are:
•
•

•
•
•
•
•
•

Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web

Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search

• Protected information source
• Wide exploration and exploitation of the information

Creating Digital Repository
Six steps
 Selecting
 Acquiring
 Digitization
 Creation Of Meta Data
 Organizing
 Archiving
 Providing Access

Why Opt TSL for Digitization?
•

We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•

Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.

•

our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].

Synopsis

•

•

•

•

Strong R&D-centric base &
background



Leveraging technology and robust
processes



Stability, Commitment to Deliver



With CUSTOMERS for the long-term



Adaptable and easy to work with



Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)

Strong management, ethical practices,
compelling track record

A long-term approach to business and
relationships

Flexible enterprise unit structure (soul
of a small company)

Pre-requisites For Digitization

o The mission and scope
 The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
 What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
 It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
 Type of document with quantity
 Timelines for scanning and indexing
 Scanning Specifications
 Indexing Specifications

Our Approach
Our Personnel Set up Includes the following :
 Scanning cum document preparation operators
 Data Entry Operators/QC Operators
 Hardware Engineers
 Software Programmer
 Project Leader

Setup and Delivery Capabilities for Scanning/Digitization of
Documents
 Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
 Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
 1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
 LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .

Hardware/Infrastructure Setup
Machine
Type & No. of Computers

Qty

Make & Model

100+

Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)

3

Type & No. of Printers

Qty
2
5
2

Type of Scanners

Qty
95
4
3
5
40
2
2
2

2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )

Setup and Delivery Capabilities for Client –
Software Setup

 SRS Digitizer: Document Management System with Digitization

Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
 Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by

Client)
Customization: As per Client specifications.
 Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.

Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
 Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers

Software Programmers
 Support Methodology

Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution

MAKING
DIGITIAL

STORING DATA

DATABASING

MANAGING
DATA

DIGITIZATION

USING
TECHNOLOGY

GOVERNING
DIGITIZATION

TSL Approach for Digitization

Data Entry / Indexing Processing

Uploading into TSL-DMS / Clients Centralized Server

Backup
 A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
 Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
 A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
 The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.

Digitization –The Backup Process

Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
 All the staples will be removed.
 Tagging of documents not to be scanned will be separated (as per Client document
type list)
 Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
 The documents are arranged and made sure that there is no fold between
document pages.
 The documents are sent for scanning.
 The documents in the bad condition will be re typed and indexed.

TSL – Digitizer Application

- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.

Scan Station
 Scans the image using ADF and Flat bed.
 Ability to use multiple scanner.
 No need to use external application.
 Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.

 Using twain functionality for performance.
 Drag and drop facility.
 Duplex and Simplex scanning using shortcut

Scan Station
 Image optimization to avoid rescanning at any point of time.
 Read Barcodes.
 Add Remarks on Scanned Image
 Qc done on the Scanned Images

 Auto color, Zooming, Magnifier, De speckle, Switch color mode.

Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading

Auto splitting of continuous pages
Auto rotating
Conversion to black and white

Indexing of Images










Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.

Data Field Creation

Data Field Creation Applying changes to all/Respective Database

Data Entry

Data Entry-OCR

Data QC

Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.

Customized Reporting Tool

Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise

Searching Tool

Image and Data Uploading

DMS Application

•

This Application hosted in web Server and can be accessible for everyone

•

Access rights specification for different types of User.

•

Create Indexing field searching documents.

•

Encrypted document in web server.

•

Security features like unauthorized access, download and print.

Login

Admin Module : Dept Creation

Department Creation based on Organization Structure

Admin Module : Branch Creation

Branch Creation Under Department Name

Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch

• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created

Admin Module : Directory Addition

• Directory Creation and
if required directory
mapping to department
and branches.

Admin Module : Directory Wise TAGS

• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.

Admin Module : Directory Wise TAGS Another Example

• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.

Admin Module : Directory View Same an Windows Explorer

Admin Module : User Privilege Settings

• Employee
access rights for
the application

Document : Addition to DMS

• Any type of
Document
can be added
to DMS from
any folder

Web Based Searching

Advanced Searching

Advanced search with dynamically created tags as per indexing
fields

Advanced Searching

• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible

Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible

Advanced Searching

• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search

Advanced Searching

• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited

Search Result

Search Result

• In built document
viewer of the
application.

•

IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
 IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

IOCL :Land Record Management System

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle

BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:

These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.

SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:

It is the Login for the Vendor to Check Scanning Activity.

Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number

Vendor Performance Report

SSA_QC_Report

Approval & Rejection

Our Clients -International
Sr. No.

1

Name and Address of the client with Tel. No

Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121

Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.

Document Imaging - 15,00,000

3322

Emirates Vision Events
2

Nature of Job

Mr. John Matthew

Document Scanning & Indexing -

Tel- 97150-6450629

14 ,00,000

Add- P.O Box 48695, Dubai UAE

Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy

4

5

Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346

Mr. Asif Mohammed Farook

Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB

Tel- 01707286078

CISP - Cambridge International Science
Publishing Ltd

Mr. Victor Riecansky Tel :
+44(0)1223893295

Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form

DTP - In
design/PageMaker since 2005

Our Clients –Government/PSU’s
Sr.
No.

1

Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)

Mr. A.N.Nallamuthu DE

Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.

(Commercial) GSM

Nature of Job

Digitization - 32,00,000 pages

Tel- (022) -26521357

Mazagon Dock Ltd.
2

MR. B.C. Sidhwani

1,20,000

Tel - 022-23715059

Scanning, Formatting &
Uploading

(Digitization of Old Records for Social

Mr.Vipul Patel

Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,

Tel- . 079-23259237

1,17,45,145
Digitization of Old Records

Corporation of Chennai

Mr.Rajendra

Work Department ,Ripon Buildings,

Tel.: (+91)- 44 -25383694
/25384510 Ext 371

1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.

3

4

50,000 Digitization of Land Plans
(AO Size)

Chennai - 600 003.
Vadodra Urban Development Authority
5

"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.

1,50,000
Mr. R.B. Barad 09427109675

Digitization of Land Plans

Our Clients –Government/PSU’s
Sr. No/

Name and Address of the client with Tel. No

Contact Person and Contact
Number

Nature of Job

Mr.Rakesh Kumar Cell:09304064813

45,00,000 NREGS Forms

NREGS – PATNA
6

7

8

Plot-583,A G Place, East Boring Canal Road, Patna 800 001

Mr.Jayant Mitra

Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India

Mr.Neemade

1.68,000 ( A3/Legal pages)

Mr.A.K.Samanta

Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)

Mr. Santakumar Shrivastav

25,00,000 forms (Each form
5-6 pages)

Cards)

Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai

10

11

BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,

Mr.Saini

Jaipur,Rajasthan
12

1,00,000 UID Forms (Aadhar

Glodyne Technoserve BKC , Bandra(east), Mumbai

Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.

53,00,000 forms (each form
5-6 pages)

Mr.Ajay Gulhane

2,80,00,000 pages

Our Clients –Government/PSU’s
Sr. No.

Name and Address of the client
with Tel. No

Contact Person and Contact
Number

13

BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.

Mr.Vijayan

SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection

Mr.Rajendra More

(Each form having 6-8
pages)
1 Cr A4-Documents

Mr.A.K.Samanta

5,31,008 Application Forms

16

MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051

Chief Engineer Civil

25 Lacs Pages (Ongoing)

17

Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.

Sh.Ashish Kumar

10 Lac Pages (Ongoing)

18

DCB Bank Ltd,

Sh.Sandesh Palkar

10 Lac Pages (Ongoing)

Sh.M.Bhobade

40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)

14
15

19

IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai

MHADA , Bandra(E),Mumbai

Nature of Job
11 Lakh CAF's

Our Clients – MNC’s /Indian Corporate
Sr. No.

Name and Address of the client with Tel. No

Contact Person and Contact
Number

4,50,000

Time zone Entertainment Pvt Ltd.
1

2

Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353

Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti

3

IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26

Cell(+91)9819718464

4004 Incorporated
4

5

Nature of Job

Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057

Sales/ Purchase/ Legal
/Financial Documents
3,90,000

Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000

Mr. Murli Raman

Cell - (+91) - 9892268763

Invoices:
Receivables/
Payables

Mr.Sumeet

1,20,000

022-26108750

Sales/ Purchase/ Legal
/Financial Documents

Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No

Contact Person and
Contact Number

Nature of Job

Mr. Rajesh Ramchandani

Bandra(W),Mumbai

1,00,000
Sales/ Purchase/ Legal
/Financial Documents

Nitco Ltd.
Recondo Compound,Municial Asphalit

1,00,000

Sr. No.

Tritan Management Service

6

7

Mr.Sanjeev Yadav

Compound,S.K.Ahire Marg,worli,
Mumbai-400030

8

9

10

Sales/ Purchase/ Legal
/Financial Documents

Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053

Mr. Shawn Mandonca

6 Lakh Scanning of Mark
Sheets

TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai

Mrs. Nisha

50,000 Legal Documents

B. Himatlal & Co
Gokhale Chowk,Dadar(W)

Mr.Punit Mehta

25,000 pages Scanning of
Insurance Policies

3rd

Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No

Contact Person and
Contact Number

Colony Nursing Home
1

1,50,000
Dr. Sangamnerkar Tel: -

Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.

Shree Sai Hospital
2

Nature of Job

S.V.Road, Opp.Patkar College,

Goregaon(West),Mumbai

(020) B9502555

Scanning Patient
Admission forms
1,00,000

Mr.Santosh Kanvilkar
Tell:- (022)- 42682222

Scanning Patient
Admission forms &
Medical Records

CONCLUSION-TSL Self Assessment
S.No

Factor

Skill

Rating on a scale of 1-10

TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.

8

TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.

8

TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects

7

TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.

8

8

Timelines

TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.

Cost

TSL is confident of giving cost effective services without any
compromise on quality of work

9

1
Understanding
2
Digitization Set Up
3
Hardware set up

4
Software Service

5
Coordination
6

7

9

For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: [email protected]
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: [email protected]
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: [email protected]
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: [email protected]

MUMBAI - Head Office

PUDUCHERRY – Development Centre

A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057

NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.

Email–[email protected]
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181

Thank You