Transcript Writing and Speaking for Technical Professionals By Martin S. Roden and Teressa E.
Slide 1
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 2
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 3
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 4
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 5
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 6
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 7
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 8
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 9
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 10
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 11
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 12
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 13
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 14
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 15
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 16
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 17
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 18
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 19
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 20
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 21
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 2
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 3
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 4
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 5
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 6
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 7
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 8
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 9
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 10
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 11
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 12
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 13
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 14
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 15
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 16
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 17
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 18
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 19
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 20
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]
Slide 21
Writing and Speaking for Technical Professionals
By Martin S. Roden and Teressa E. Murphy
Importance of good communication:
Importance of good communication
If you are the only one who knows about
your work, you may as well not have done
it!
Effective Writing and Speaking are keys to
success.
◦ “People who cannot write and communicate
clearly will not be hired, and if already
working, are unlikely to last long enough to be
considered for promotion. “ [From College
Board]
Frustrations
Terrible Writing
• Poor English usage
• Email that rambles on
• Introduction that does not
motivate
• Conclusion that leaves things
up in the air
Frustrations
Terrible Speaking
•
•
•
•
•
•
Poor voice qualities - volume
Poor English usage
Introduction that does not motivate
Conclusion that leaves things up in the air
Poor handling of questions
Rambling phone messages
Characteristics of good writing
Clear and concise
Incorporate good grammar, punctuation
and spelling.
Appropriate to the audience.
Know your audience
Rules for Effective Writing
Plan the Project
Rules for Effective Writing
Have something important to say
Research the topic thoroughly
Focus on a Topic
Sections of a paper
Introduction
Body
Conclusion
Have a good
conclusion!!
Writing a Document
Plan
Outline
First Draft
Second Draft
Final Document
Second Draft
Make sure all components are present.
Add example as needed, and make sure
conclusion and references appear.
Make sure each sentence is complete Noun,Verb, Object
Avoid complex sentences that combine
too many ideas.
Second Draft (Continued)
Make sure words that refer to earlier
items (e.g., “this”, “it”) are very clear and
that there is only one possible
interpretation.
Be Gender Neutral (avoid “he”)
SPELL CHECK!!!!!!!
Add figures and equations
Final Copy
Reread each sentence to make sure it is
clear and uses good sentence structure.
Double check to make sure each
sentence is, in fact, a complete sentence.
Avoid Overly Wordy Sentences
“It was my assigned task to walk over to
the light switch and effect an action to
extinguish the room lights.”
◦ “I was asked to turn off the lights.”
“The flashing green light is indicative of
the vehicle being ready to function.”
◦ “If the green light is flashing, the car can be
driven.”
Be precise and clear
A good speech leads to success
Practice your speech
If you have any comments or
suggestions, please contact me at:
[email protected]