Transcript MyFloridaMarketPlace MyFloridaMarketPlace Roundtable May 20, 2003 MyFloridaMarketPlace Roundtable Session Agenda  Welcome / Overview of Today’s Session  Update from Bill Simon  Update from Steering Committee.

MyFloridaMarketPlace
MyFloridaMarketPlace Roundtable
May 20, 2003
MyFloridaMarketPlace Roundtable
Session Agenda
 Welcome / Overview of Today’s Session
 Update from Bill Simon
 Update from Steering Committee Meeting
 Vendor Registration / Exemption Process
 Resolution of Pending Issues / New Items
 Next Meeting Location / Time
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MyFloridaMarketPlace Roundtable
Session Agenda
 Welcome / Overview of Today’s Session
 Update from Bill Simon
 Update from Steering Committee Meeting
 Vendor Registration / Exemption Process
 Resolution of Pending Issues / New Items
 Next Meeting Location / Time
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MyFloridaMarketPlace Roundtable
Update from Bill Simon
What I’ve been hearing…
 I don’t have a clear understanding of what the State is trying to achieve with this
initiative…
 The fee represents an inappropriate windfall, and no value will be realized for the
agencies…
 I would like to see additional demonstrations of the system modules…
 The system will make Accounting and Auditing functions more difficult…
 Having PeopleFirst and MyFloridaMarketPlace implemented so close to one
another will be difficult for the agencies to implement…
 When will the deployment schedule be finalized?
 DMS is not a customer service focused organization…
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MyFloridaMarketPlace Roundtable
Session Agenda
 Welcome / Overview of Today’s Session
 Update from Bill Simon
 Update from Steering Committee Meeting
 Vendor Registration / Exemption Process
 Resolution of Pending Issues / New Items
 Next Meeting Location / Time
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MyFloridaMarketPlace Roundtable
Proposed Agency Sequence & Timing
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Category
Initial User - Pilot
Initial User - Pilot
Initial User
Initial User
Initial User
Initial User
Initial User
Other Eligible Users*
Initial User
Initial User
Initial User
Other Eligible Users*
Initial User
Initial User
Initial User
Initial User
Initial User
Initial User
Initial User
Initial User
Initial User
Initial User
Other Eligible Users*
Initial User
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29
30
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32
33
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35
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Other
Other
Other
Other
Other
Other
Other
Other
Other
Other
Other
Other
Other
#
Eligible
Eligible
Eligible
Eligible
Eligible
Eligible
Eligible
Eligible
Eligible
Eligible
Eligible
Eligible
Eligible
Users*
Users*
Users*
Users*
Users*
Users*
Users*
Users*
Users*
Users*
Users*
Users*
Users*
Agency
Department of Transportation**
Department of Management Services (incl. STO, Div. Of Administrative Hearings)
Department of Citrus
Department of Law Enforcement
Agency for Health Care Administration
Department of Juvenile Justice***
Department of Health
Department of Financial Services
Department of Highway Safety and Motor Vehicles
Department of Children and Families
Department of Environmental Protection***
Department of Agriculture and Consumer Affairs***
Department of Veterans' Affairs
Department of Corrections
Agency for Workforce Innovation
Executive Office of the Governor
Department of the Lottery
Department of Business and Professional Regulation
Department of Revenue
Department of Education
Department of Elder Affairs
Department of Community Affairs
Department of State
Department of Military Affairs
Office of Attorney General & Dept. of Legal Affairs
Fish and Wildlife Conservation Commission
Florida School of the Deaf and Blind
Legislative Purchasing
Justice Administrative Commission
State Court System
Parole Commission
Public Service Commission
Ringling Museum
Office of the Auditor General
State Board of Administration
Enterprise Florida
Future Waves of Other Eligible Users (e.g. Local Education Institutions, Cities, Counties)
Revised
Transaction Go
Live Date
07/03
07/03
09/03
09/03
10/03
10/03
10/03
10/03
10/03
11/03
11/03
11/03
11/03
12/03
12/03
12/03
12/03
01/04
01/04
01/04
02/04
02/04
02/04
02/04
03/04
03/04
03/04
03/04
04/04
04/04
04/04
04/04
05/04
05/04
05/04
05/04
TBD
* Other State Level entities that are eligible users
** Commodities and contractual services transactions 07/03. Working w/ DOT on other spending areas (annual spending total $2,322,890,365)
***These agencies have expressed an interest in adjusting their deployment date or discussing further.
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MyFloridaMarketPlace Roundtable
Vendor Feedback
Concerns in regards to MyFloridaMarketPlace
% of Total
Responses
None
54 %
Increased Competition*
13 %
Fee Amount and Collection Method*
9%
Agencies/Buyers Using the System*
6%
Support/Human Contact Availability
5%
How will the System Work for Me?
5%
Security/System Availability
3%
Other
3%
Total
*Sampling of comments in these three areas listed on the following slide
100 %
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MyFloridaMarketPlace Roundtable
Vendor Feedback
Vendor Feedback Forms, Top Three Areas of Concern:
Increased Competition (13%)
“Potential loss of business if large vendors register for the same commodities”
“Smaller businesses being left out of buying process due to price advantage of large
corporations”
“Makes the current relationships open to competitive bids thus opportunity to lose current
business”
“Losing any preferred status with customers”
Fee Amount and Collection Method (9%)
The 1% fee and how that will work
Agencies/Buyers Using the System (6%)
“The delay in all agencies coming online and using the system”
“Agencies I deal with most won’t want to use properly”
“Agencies may not be thoroughly trained to use the system and we may miss opportunities”
“How soon is it going to be in effect for all State agencies?”
“Transition from old mind set to new ways of doing business”
“That local and municipal governments will not use it”
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MyFloridaMarketPlace Roundtable
Session Agenda
 Welcome / Overview of Today’s Session
 Update from Bill Simon
 Update from Steering Committee Meeting
 Vendor Registration / Exemption Process
 Resolution of Pending Issues / New Items
 Next Meeting Location / Time
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MyFloridaMarketPlace Roundtable
Vendor Registration Reporting
Tasks to be Completed by the Agency
1. Compile a list of your agency’s critical vendors
2. Identify any vendors on your agency’s worksheet you believe are
exempted from registration per proposed rule 60A-1.030
3. Add any additional critical vendors not included on any of the tabs to
your agency’s list
4.
Update the FEIN field for each vendor not exempted from registration
5. Return to [email protected] by May 23rd.
Next Steps
1. A comparison between the critical vendor list and
MyFloridaMarketPlace will be provided to the agencies weekly
2. Focus vendor outreach to those critical vendors not yet registered
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MyFloridaMarketPlace Roundtable
Vendor Registration / Exemption Process
Who should register in MyFloridaMarketPlace?
Rule 60A-1.030 – “Each vendor doing business with the State
for the sale of commodities or contractual services as defined
in section 287.012, Florida Statutes…”
 Vendors who receive a new purchase order from an agency
 Vendors responding to a solicitation from an agency using
MyFloridaMarketPlace
 Vendors who are included in a signed agreement with an
agency tracking their contracts within MyFloridaMarketPlace
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MyFloridaMarketPlace Roundtable
Vendor Registration / Exemption Process
How will vendors that are exempt from the transaction fee be
registered in MyFloridaMarketPlace?
 The vendor will register in MyFloridaMarketPlace and agree
to the terms and conditions
 The agency will notify the Vendor Help Desk regarding the
contract/vendor level exemption
 The Vendor Help Desk will update the exemption file and will
notify the agency when the update is complete.
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MyFloridaMarketPlace Roundtable
Vendor Registration / Exemption Process
How will vendors that refuse to register be registered in
MyFloridaMarketPlace?
 The agency will work with the vendor to gather all relevant
registration information and will provide the information to the
Vendor Help Desk.
 The Vendor Help Desk will register vendor in
MyFloridaMarketPlace on behalf of the agency and will flag
the vendor as exempt from the transaction fee.
 The agency will be notified when the registration is complete.
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MyFloridaMarketPlace Roundtable
Vendor Registration / Exemption Process
Where are p-card and payees, i.e., foster parents, student
loan recipients, client vendors, etc., to be registered?
 They will continue to be registered in SPURS by the
agencies
 The long term approach to handling p-card and payees is still
being defined
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MyFloridaMarketPlace Roundtable
Session Agenda
 Welcome / Overview of Today’s Session
 Update from Bill Simon
 Update from Steering Committee Meeting
 Vendor Registration / Exemption Process
 Resolution of Pending Issues / New Items
 Next Meeting Location / Time
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MyFloridaMarketPlace Roundtable
Session Agenda
 Welcome / Overview of Today’s Session
 Update from Bill Simon
 Update from Steering Committee Meeting
 Vendor Registration / Exemption Process
 Resolution of Pending Issues / New Items
 Next Meeting Location / Time
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Next Meeting: Time / Location
 May 27th
 9:00 a.m. – 11:00 a.m.
 Carr Building, Room 170
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