Transcript Document

MyFloridaMarketPlace
MyFloridaMarketPlace:
Vendor Registration and Fee Process
Agenda
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Vendor Registration Rule
Outreach and Vendor Registration
Reluctant Vendor Registration Process
Transaction Fee Rule
Transaction Fee Exemption Process
Contact Information
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Vendor Registration Rule
60A-1.030 MyFloridaMarketPlace Vendor Registration
Each vendor doing business with the State for the sale of commodities or
contractual services as defined in section 287.012, Florida Statutes, shall
register in the MyFloridaMarketPlace system, unless exempted under Rule
60A-1.030(3).
60A-1.030(3) MyFloridaMarketPlace Vendor Registration Exceptions
Include (but are not limited to):
•Transaction can be consummated only through the use of the P-Card
•Health care services at/or below Medicaid rates
•Commodities or services specific to
•Brain and Spinal Cord injury program
•DOH Division of Disability Determination
•Child Care Food Program
•Purchase-client services under the Vocational Rehabilitation program
•Recipient of disbursement of state financial assistance
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Outreach and Vendor Registration
To help reduce the possibility of disruption of services to State agencies, DMS and
Accenture have conducted extensive outreach activities, including:
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Communications with State Term Contract Vendors
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Conducted 30 Vendor Information Sessions throughout Florida with 60
planned
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Reaching out to business organizations such as chambers of commerce,
etc.
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Minority Business outreach with the Office of Supplier Diversity
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Providing agencies registration information on critical vendors
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Weekly updates to agency liaisons on who is/is not registered
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Provided messages to agencies to include in PO’s and payments
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Fee reporting communication
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Sourcing opportunities communication
There are processes for managing reluctant vendor registration and fee
exemptions.
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Reluctant Vendor Registration
Vendor
Vendor Registration Exemption Process Flow
Agency
Vendor Contact
Agency gathers
key vendor
registration data
from vendor
Agency submits
vendor registration
form to Customer
Service Desk
Customer
Service Desk
Purchasing
Agent
Purchasing
Agent
Customer Service Desk
registers vendor in
MyFloridaMarketPlace
Customer Service Desk
Personnel
MyFloridaMarketPlace
Customer Service
Desk notifies agency
via email upon
completion of vendor
registration
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Reluctant Vendor Registration
In the event a vendor is not willing to register, the following steps will be
followed:
1. The Agency will gather the key vendor registration data and complete
the registration form.
2. The Agency will submit the registration form to the Customer Service
Desk via email at [email protected]
3. The Customer Service Desk will register the vendor within
MyFloridaMarketPlace within 24 hours of notification.
4. The Customer Service Desk will contact the requesting Agency via
email upon completion of the registration.
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Reluctant Vendor Registration
Upon completion of the registration by the Customer Service
Desk, the AGENCY WILL be able to:
1. Issue payments to the vendor via FLAIR. The vendor record will
be passed from MyFloridaMarketPlace to SPURS to FLAIR.
2. Issue purchase order to the vendor
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Reluctant Vendor Registration
Upon completion of the registration by the Customer Service
Desk, the VENDOR WILL NOT be able to:
1. Respond to solicitations issued through MyFloridaMarketPlace
2. Respond to requests for electronic quotes through
MyFloridaMarketPlace
3. Manage their vendor profile through MyFloridaMarketPlace
4. Complete CMBE certification process
A vendor who does not register themselves will not be assessed the
fee.
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Transaction Fee Rule
60A-1.031 MyFloridaMarketPlace Transaction Fee
Each agency shall include language (addressing the MyFloridaMarketPlace fee) in
the terms and conditions of all agency purchasing transactions involving commodities
and contractual services as defined in section 287.012, Florida Statutes (including
formal solicitations, contracts, and purchase orders), unless the transaction is exempt
from the Transaction Fee pursuant to Rule 60A-1.032:
60A-1.032 MyFloridaMarketPlace Transaction Fee Exceptions
60A-1.032 (1)
Exceptions include, but are not limited to:
•Transactions with Non-Profit (unless awarded following a competitive solicitation
involving for profits)
•Transactions with another governmental agency
•Transactions which law or regulation require the commodity or service be provided
by a sole provider
•60A-1.032 (2)
•Transactions critical to the agency’s mission
•Where imposition of the fee would prevent consummation of the transaction
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Transaction Fee
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The self funding model is not new. It has been in existence for a
number of years.
• State Term Contract vendors currently pay a 1% fee to the State,
and will continue under the MyFloridaMarketPlace system.
• Similarly, SNAPS and the P-Card programs also carry a fee.
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There is no initial registration or ongoing subscription fee charged to
vendors.
• The 1% fee only applies to contracts and payments processed.
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The 1% fee will help pay for:
1. The acquisition, development, implementation and operations of
the MyFloridaMarketPlace system;
2. To develop and execute training required for both buyers and
vendors;
3. Provide ongoing maintenance and services needed to sustain the
system’s success.
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Transaction Fee
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Starting 7/1/03, vendors will be required to self-report all
transaction fees on a monthly basis using Form PUR 3776
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We will be moving to billing and collection, however, it will not be
available until 10/01/03 at the earliest
 Even then, transactions that are made with users who are not yet on
the system will need to be self-reported
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Automatic deduction of eligible transaction fees from invoices paid
through MyFloridaMarketPlace will not occur until available in new
FLAIR system (estimated July 1, 2005)
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Transaction Fee Exemption
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Transaction Fee Exemption
Agencies may request a transaction fee exemption per 60A-1.032(1).
The steps to be completed are summarized below:
1. The Agency will complete a form summarizing the exemption request.
2. The Agency will submit the exemption form to the Customer Service
Desk at [email protected].
3. The Customer Service Desk will flag the purchase agreement in
MyFloridaMarketPlace as exempt from the transaction fee within 24
hours of notification.
4. The Customer Service Desk will contact the requesting Agency upon
completion of the transaction exemption.
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Transaction Fee Exemption
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Transaction Fee Exemption
Agencies may request a transaction fee exemption per 60A-1.032(2). The
steps to be completed are summarized below:
1. The Agency will complete a form summarizing the exemption request
including justification.
2. The Agency’s head or designee will submit the form for consideration
via email to the State Purchasing Director at
[email protected].
3. The State Purchasing Director will respond within 14 days either
granting, denying, or requesting additional information regarding the
exemption request.
4. If the exemption is granted, DMS will forward the form via email to the
Customer Service Desk at [email protected].
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Transaction Fee Exemption
5. The Customer Service Desk will flag the purchase agreement in
MyFloridaMarketPlace as exempt from the transaction fee within 24 hours
of notification.
6. The Customer Service Desk will contact the requesting Agency and the
State Purchasing Director upon completion of the transaction exemption.
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Contact Information
Project Contact Information
Vendor and Buyer inquiries can be directed by phone to (866) FLA-ePRO (352-3776)
For assistance with Vendor related questions, please contact:
[email protected]
For assistance with Buyer related questions, please contact:
[email protected]
For general inquiries, please contact: [email protected]
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