GETTING STARTED

Go to purchasing.byu.edu (no www) Use Internet Explorer, browse with InPrivate

Login under Route Y The next page will take a minute to load as it verifies your password through another server

Hover over “Fast Track”, then “Process” then select “Start/Continue Transaction”

Click “Start” button to begin a new transaction

Type a description of the what is being paid for and hit “Submit” button

Select a category by clicking the radio button to the left of the category code

Once you have selected a category, click “Continue” button in upper right corner

NOTE: Certain categories will notify you of the need for a TIN number, completed W9, and long or short form contract when selected

SELECT A VENDOR

You have three options when selecting a vendor

Search our Master File from vendors already entered

Enter a Vendor Number

Submit a Vendor Number Request

NOTE: Some categories require SSN or EIN verification

Certain Independent Contractor categories require you to upload a short or long form contract, and/or a W9

You will be notified via email when your new vendor has been assigned a vendor number (and approved by Compensation if required).

COMPLETE THE FTR

Vendor information should already be entered, as well as payment reasons

If you need to pay via wire transfer, please select the type of wire to be processed, then save the transaction. The wire transfer entry fields will appear when the page has refreshed

Proceed through form and fill out information. Upload any additional documentation if needed. When information is complete, “save”

Send for Approval

After saving, the page will refresh. Review the information, select an approver and hit “Request Approval”

A pop up will ask you to confirm that you want to request approval for the transaction. Click “OK” to send to your approver.

Your approver can login to see the transaction and approve or return to you for editing. If they mark “yes” the transaction will go straight to Accounts Payable to be processed for payment.

You will be informed via email when approval is complete

Once your transaction has been processed by AP it will move from your “Status” page to your “History” page. To access previous transactions, select the “History” tab. From here you can search for prior transactions.