Transcript EPIMS Lessons Learned Maureen Lovett Brockton Public Schools Brockton District        25 schools • 1 high school • 4 jr.

EPIMS
Lessons Learned
Maureen Lovett
Brockton Public Schools
Brockton District
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25 schools
• 1 high school
• 4 jr. highs
• 2 alternative
• 18 elementary
15,700 students
976 core academic teachers
320 non core academic teachers
900+ other staff (excluding
operations/maintenance and food service)
HR/Payroll - MUNIS v1.35
Student System – Starbase, Century
Consultants
How we started…
2.5 HR supervisors, 1 data person
Needs Assessment
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Determine what, where and how
• What data elements do you have (in any
form) and what data elements do not
exist anywhere?
• Where is the data maintained?
• How are the data elements maintained electronically (program, spreadsheet,
database) paper?
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Anything on paper needs to be
electronic, preferably database or
program
Vendors
Determine the status of your
HR/Payroll vendor
• The companies that attended the
vendor meeting are posted to the
DOE EPIMS web site. No company
is required to participate
• The product may or may not be
ready for October submission, have
a contingency plan
Determine Staff Survey
At a minimum, you’ll need to survey for new race/ethnicity categories
Data collection methodology: survey and data storage should be in the
same order
1.
2.
3.
4.
5.
6.
7.
No, not Hispanic or
Latino
Yes, Hispanic or
Latino
White
Black or African
American
Asian
NH or OPI
AI or AN
1.
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2.
3.
4.
5.
Y/N Hispanic or Latino
Y/N White
Y/N Black or African
American
Y/N Asian
Y/N NH or OPI
Y/N AI or AN
Determine Staff Survey (cont.)
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Plan on two rounds of surveys
• One in late spring, follow-up in September for
non-responses
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Modify HR documentation for new hires
over the summer
• Make sure new hire data entry is done also
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If you are using a temporary system until
your vendor is ready, set up the database
or spreadsheet so that no typing is
needed. Dropdown menus or validation
cells are extremely helpful.
Job Class Codes and Assignments
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Should be completed by HR
IMPORTANT – one person can have
two job classifications or
assignments
When complete, run summary data:
• Administrators, # teachers by school,
etc.
• Compare results to last year’s DSSR
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Time consuming!
Subject Codes
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Geared to grades 9-12
For grades 7 & 8, don’t be afraid to
use “other:”
• Literature-Other = 01099
• Mathematics-Other = 02999
• Social Sciences-Other=04299
Multi-Task!
Survey and Results
Subject Codes and Grade Level
Job Class Codes and Assignments
Highly Qualified (HQ)
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ELAR Licensure Status dropbox
• All licenses held by staff, applied date,
expire date, level, type, etc.
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DOE:
• http://www.doe.mass.edu/nclb/hq/plan
ning.html
• “November 2006 Presentation -- NCLB's
Teacher and Paraprofessional
Requirements”
• FAQs:
http://www.doe.mass.edu/nclb/hq/hq_f
aq.html
HQ (cont.)
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Conduct a meeting with principals:
• EPIMS data elements
• HQ status
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Materials:
• HQ presentation from DOE
• Teachers’ licensure status
• HQ FAQs
• Options for demonstrating SMC:
http://www.doe.mass.edu/nclb/hq/smc.pdf
HQ (cont.)
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Applies to core academic subjects
only
• If subject codes’ first two digits start
with 01-06, it is a core academic subject
• Assignment codes 001-018 are core
academic only
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Therefore, you cannot have HQ
status for teachers in subjects 07***
or higher nor can you have HQ status
with assignments higher than 018.
Summary Data
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Once all data is collected, prepare
summary data for administrators and
principals
• Staff should know results
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When you submit data and it is
error-free, check DOE reports
• Know how the data is aggregated so
that you can replicate the results
• Review the data before certifying
Quick Review
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Needs Assessment
Vendor status
Staff Survey
• Set up data collection system in same
order
• No typing
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Multi-task
Know HQ materials available
Review summary reports
Don’t hold meetings on Friday
afternoons
How we ended…
Maureen Lovett, Data Warehouse Administrator
508-580-7935
[email protected]