Transcript New Advisor Training Information for the New Advisor Spring 2012 Bette Harris, Director Academic Success Center (Junior Division) Advising using the Portal (ULink) • ULink is.

New Advisor Training
Information for the New Advisor
Spring 2012
Bette Harris, Director
Academic Success Center (Junior Division)
Advising using the Portal (ULink)
• ULink is the University’s student information
system.
• Students have access to update their
address, obtain unofficial transcripts,
grade reports, class schedules, register for
classes and check on financial aid status
advisor information, holds, transfer credit,
etc.
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Advisor Code
• In order to remove the Advising Hold an advisor must
have Advisor Access.
• Fill out the Request for Advisor Code form, found on the
second page of the final test, however it can also be
found on page 3 of the Advisor Handbook.
• Send completed form to Bette Harris, Academic Success
Center.
• As soon as advisor training attendance is verified, you
will receive an email with your Advisor Code giving you
access to the Student Advising Profile.
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Student Advising Profile
www.louisiana.edu
ULink
UCS username and password
Help Desk, Stephens Hall
Room 201
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Student Advising Profile
In order to access Student
Advising Profile you must
have Advisor Authorization.
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Student Advising Profile
Advisee List may be
selected from this
page
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Student Advising Profile
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Student Advising Profile
Only UL Lafayette courses
are listed. Do not print
transcripts for students.
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Student Advising Profile
Encourage students to
take care of Holds
affecting registration
before their appointment
time.
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Student Advising Profile
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Student Advising Profile
Transcripts are divided by
institutions and by dates of
attendance. If courses are
not evaluated, you may
check with the Transfer
Coordinator in the
student’s college.
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Student Advising Profile
If a student has dropped a
course with a “W”, the
course will still be listed.
If the drop has been
processed, the last
semester of the transcript
will show a “W”.
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Student Advising Profile
Records will show the
CLID that lifted the
Student’s Academic
Advising Hold.
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Student Advising Profile
Anyone using an advisor’s
CLID and password will
have access to the advisor’s
email and, in the near future,
personal information
Including their pay stub.
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Student Advising Profile
Always begin a new
advising session by
going back to Student
Advising Profile. To
logout, close the Advising
Profile window and click
Logout.
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Your Role as an Advisor
• Be Available
– Office hours
– Communicate with advisees
• Be Interested
– Questions about academics
– Questions about transition, career, etc.
• Be Informed
– Curriculum
– Resources
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Advisee’s Role
• Make appointment & be prepared
– Complete blue advising form
– Check pre & co-requisites
• Recognize abilities & time constraints
– Working 20 hrs./12 credits
– Working 30 hrs./9 credits
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Advising Calendar
• March 12 – 23, 2012
Summer/Fall ‘12 Advising
• March 19 - Registration begins
• March 26 – April 30
Advising during office hours
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Where to Get Help
• Bulletin
• Advisor Handbook
http://studentsuccess.louisiana.edu/advising/AdvisorHandbook.
pdf
• ULink
• Students’ folder
• When in doubt, ask
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Specific Responsibilities
• Selection of Appropriate Courses
– Is class required?
– Does student have pre or co-requisites?
– Is schedule balanced & appropriate?
• Awareness of Student’s Academic Status
– Probation (must have 2.0 GPA)
– Financial Aid
– TOPS (24 credits in Fa & Sp semesters)
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Specific Responsibilities Cont.
• Policy and Procedures
– Department (eg. semester course is offered)
– University (eg. Upper Division requirements)
http://studentsuccess.louisiana.edu/advising/
AdvisorHandbook.pdf, pg. 17.
• Awareness of Campus Resources
– Learning Center (free tutoring, online tutoring)
http://studentsuccess.louisiana.edu/learning/index.shtml
– Career Center (free online testing)
http://studentsuccess.louisiana.edu/career/index.shtml
– Writing Center
http://english.louisiana.edu/about-us/writing-center/index.shtml
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
Test
• To receive Advisor Training credit (for
advising awards) please right click here
and select “Open Hyperlink”. After
completion, save the file as your name;
then attach the file in an email to
[email protected] or print and send
your answers through campus mail to
Bette Harris c/o Academic Success
Center.
University of Louisiana at Lafayette
Academic Success Center, Lee Hall
For your participation in
Advisor Training
Enjoy being an Advisor!
University of Louisiana at Lafayette
Academic Success Center, Lee Hall