Transcript 2012Area_II_Awards_Criteriax - Top Ladies Of Distinction, Inc.

Presentation of Awards Program
by
TLOD National 2nd Vice President/National Awards Coordinator
Lady Sharon J. Beard
TLOD National Awards Committee Chair, Lady Asa Starling
[email protected]; cell 214-264-8541
June 21, 2012
Purpose
Since Awards reflect the scope and quality of our Top Ladies and Top
Teens programming, we have tried, wherever possible in these guidelines,
to reinforce the current TLOD/TTA National Programs and Projects
outlined in the TLOD National Program Resource Guide.
Provide consistency and structure of the Awards program across all six
geographical areas.
Present Awards that will be evaluated at the National Syn-Lod, as
referenced in the TLOD Governance.
Review of Criteria, Guidelines and Eligibility for clarity.
How the Awards Committee prepare to receive your scrapbooks leading
up to the day the Awards are presented.
Receive any additional guidance from National Awards Chair.
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Agenda
Review of National TLOD and TTA Awards by Categories
What You Need To Know about the Awards
Special Notes for Top Teens Entries
TLOD Awards & Criteria for Evaluation 2011-2012
TTA Awards & Criteria for Evaluation 2012-2013
Materials Needed by Awards Committee Onsite
Scrapbooks & Portfolios Basic Requirements
Suggested Timeline in preparation of Fall Area Conferences
Suggested List of Individuals to contact to serve as judges.
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National TLOD/TTA Awards by Category
(5) TLOD Awards
1. The Willie Lee Glass Outstanding
Program of Work Award (TLOD
Chapter Scrapbook 2012-2013
2. The Ozell Dean Outstanding Total
Program Award (Chapter Total
Program) 2011-2013
3. The Lucellestine Wilson 2011-2013
Outstanding Public Relations Award
(Area Print Media Portfolio)
(4) TTA Awards
1. The Georgia Presswood Nelson
Outstanding TTA Program of
Work Award (Chapter
Scrapbook) 2012-2013
2.The National TTA Director’s
Outstanding Top Teen of America
Award (Teen Portfolio) 20122013
4. The National President’s
Outstanding Area Award ( Area Total
Program) 2011-2013
3.The Augusta Cash Latham TTA
Essay Award (Essay) 2012-2013
5. The Laverne Madlock National Top
Lady of the Year Award (Scrapbook)
for Program Year 2011-2012 and for
2012-2013.
4.The Ruth Payne Smith TTA
Speakers Tournament Award
(Speech) 2012-2013
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What You Need To Know
The National Awards will be
evaluated for Syn-Lod 2013
under the direction of the
National Awards Committee.
Chapter and Individual entries
must have been judged as First
Place Winners at the AREA level
The Teen entries are eligible for
National competition for the SynLod year ONLY.
The topics for the National Essay
Contest and the National Speakers
Tournament must be used by the
teen who plan to enter the national
competition.
The Chapter and Individual entries
submitted for the Syn-Lod National
Awards Program may carry a
different name at the Area Level,
however they must adhere to the
National Awards Guidelines and
Evaluation Criteria for eligibility at
the National level.
The First Place Winners from the
Area level must be reported on the
Area Director’s Report and
submitted by May 10th of the Syn-lod
year.
NOTE: Any First Place ties at the Area Level
must be broken at the Area Level to
determine the single entry First Place
Winner that advances to National.
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Special Notes for Evaluation of Top Teens Entries
• Top Teen entries are eligible for National competition for the Syn-Lod year
ONLY.
• If an Area’s First Place Winner of the TTA Speakers Tournament will not be
able to attend Syn-lod, then the Area Director may approve alternate entry
of the Second Place Winner or Third Place Winner, in this order, if either
will be attending Syn-Lod. The information on the alternate entry for the
Syn-Lod National Speakers Tournament must also be identified on the Area
Director’s Report to be submitted by May 10th of the Syn-Lod year.
• In a non-Syn-Lod year, Area Conferences may still hold Essay Contests
and Speakers Tournaments. Since these winners do not advance to SynLod, topics may be selected from the National Essay and Speaker
Tournament Topics or be determined by the Area Director or Area Awards
Chair. (This is only during a NON- Syn-lod year ONLY.
• During a Syn-Lod Year, topics for the TTA Essay and for the TTA Speakers
Tournament entries must have been selected from the “National Topics for
TTA Essay & Speakers Tournament” for the Program Year 2011-2013 and
must have been the winning Essay/Speech from the Area competition for
2012-2013.
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The Willie Lee Glass Award – TLOD Chapter POW Scrapbook
• Must have been the First Place Winner from the Area Conference for
2012-2013
• Must contain materials for the Two-Year period of July 2011- June 2013
in (1) scrapbook.
• The winning scrapbook from the Area level may need to be revised to
ensure that material included for entry to the National Awards Program is
inclusive for the specified period between Syn-Lods.
• The TLOD Chapter Scrapbook must not be larger than 16 X 20 inches.
• The TLOD Chapter Scrapbook must not weigh more than 30 pounds.
• The TLOD Chapter Scrapbook cover must display the Chapter name and
the Two-Year Program Period.
• Chapters chartered or reactivated in 2012 thru 2013 are not eligible for
the Syn-Lod 2013 TLOD Chapter Program of Work Award.
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The LaVerne Madlock Award – Top Lady of the Year Award
• The Top Lady of the Year Award must have been the First Place Winner
from the Area Conferences.
• (2) entries may be submitted from the Area level. The First place
winner from 2011-2012 and the first place winner from 2012-2013 are
both eligible.
• Eligible entrants for Top Lady of the Year must have been a member
for at least 5 years.
• Each Top Lady of the Year Scrapbook must cover the most recent 5year period in one book.
• Each Top Lady of the Year Scrapbook must not be larger than 13 X 15
inches and must not weigh more than 10 pounds.
• Each Top Lady of the Year Scrapbook must include a letter of
endorsement from the Chapter.
• The Scrapbook Cover must display the entrant’s name and the
applicable Program Year.
• Refer to the National Awards Program Criteria and Eligibility
Guidelines for allocation of number of points per area or section
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The Lucellestine Wilson Award – The TLOD Area Print Media Award
• Must span the Two-Year Program Period of July 2011 – June 2013 in (1)
portfolio
• Must contain publicly published newsprint and or magazine articles only
that feature TLOD/TTA
• Publicly published newsprint must include newspaper, magazine or journal
identification and date.
• Originals, copies of originals or online prints of the publicly published
articles are acceptable.
• Only photos within the published article are acceptable.
• NO chapter-produced/computer-generated documents or solo photos are
acceptable.
• The portfolio must not be larger than 16 X 20 inches and must not weigh more
than 30 pounds.
• Chapter newsletters, programs and flyers are not considered for this Award.
• The portfolio must display the Area number and the Two-Year Program Period.
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REMINDER
The Winning Chapter TLOD Program of Work (Willie Lee
Glass Scrapbook) and Top Lady of the Year (LaVerne
Madlock) Scrapbooks from the Area level that are
submitted for the National Awards Program must meet
the National Eligibility Guidelines to be accepted and
should have used the same Evaluation Criteria at the
Area Level.
Note:
Any First Place ties at the Area level must be broken at the Area
level to determine the single entry First Place Winner that advances to
National.
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The Ozell Dean Outstanding Total Program Award – (Total Chapter
Program Award) – First Place Entry from the Willie Lee Glass Award
• Eligible Chapter Program of Work Scrapbook entry from the Willie Lee Glass
Award.
• Documentation for the Two-Year Program Period must be clearly reflected in the
following:
TLOD Chapter Scrapbook
Chapter Report Workbook
National Financial Secretary’s Report
Area Director’s Report
Area Print Media Portfolio
• Documentation in the Outstanding Chapter Scrapbook (Willie Lee Glass) to be
evaluated are:
• Support of National Program Thrusts
• Activities within TLOD
• Representation at Area Meetings, Syn-Lod and Founders’ Day
Observance to include participation with the Top Teens
• Support of National Projects (Financial Contributions and Community
Involvement) Remember the $50.00 financial responsibility for projects.
• Community Service and Contributions to include Local Scholarships
distribution, Chapter’s Membership in Civic and Community
Organizations, Volunteer Hours and Public Relations Program
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The National President’s Outstanding Area Award
• Documentation for the Two-Year Period must be clearly reflected in a
variety of sources including:
Chapter Report Book
National Financial Secretary’s Report
Area Director’s Report
Corresponding Secretary’s Report
• Percentage of Area Chapters Supporting National Program Thrusts
• Percentage of Area Chapters Represented at Area Meetings and
Syn-Lod
• Percentage of Area Chapters Supporting all National Projects with
National financial contributions and number of activities
implemented
• Percentage of Area Chapters sponsoring a variety of TTA Programs
(namely M.O.M.E.N.T.U.M, TLOD/TTA Mentoring Program, MOD
Walk America, Healthy Choices Youth Conference, Sickle Cell
Projects and Literacy Projects.
• Percentage of Area Chapters sponsoring Inductions and number of
Area Chapters chartered or reinstated.
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TTA Awards Criteria for Program Year 2012 – 2013 ONLY
• Georgia Presswood Nelson Outstanding TTA Program of
Work Award – TTA Chapter (POW) Scrapbook
• The National TTA Director’s Outstanding Top Teen of
America Award – Top Teen Portfolio and Application Form
• The Augusta Cash Latham TTA Essay Award - Teen Essay
• The Ruth Payne Smith Speakers Tournament Award – Top
Teen Oratorical Speech Award
• 2011 – 2013 National Topics for TTA Essay & Speakers
Tournament Award is found on page 15 of the National
Awards Program Criteria & Eligibility Guidelines
• Top Teen entries are eligible for National competition for the Syn-Lod year only.
The winning Top Teen entries from the Area level that are submitted for the
National Awards Program must meet the National Eligibility Guidelines to be
accepted and should have used the same Evaluation Criteria as the National
Awards Criteria.
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The Georgia Presswood Nelson Outstanding TTA Program of
Work – TTA Chapter Program of Work Scrapbook
First Place Winner from the Area Level for Program Year Two of
the Two-Year Program Period is Eligible to compete.
Scrapbook material must cover the Program Year of Syn-Lod.
Scrapbook must not be larger than 16 X 20 inches.
Scrapbook must not weigh more than 30 pounds.
Scrapbook cover must display Chapter name and the applicable
Program Year.
Scrapbook must contain a Table of Contents
All Pages within the Scrapbook must be numbered.
Scrapbook must be constructed in a fashion that allows pages to
lay flat when turned and must be bound so there are no loose
pages.
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The National TTA Director’s Outstanding Top Teen of
America Award – Top Teen Portfolio and Application Form
 Application for the National TTA Director’s Outstanding Top Teen of
America Award must be completed and obtain all signatures for entry.
 Eligible entrant must be an active Top Teen for at least (2) years in a
Chapter that is in good standing at the Area and National levels.
 Must be First Place Winner from the Area level for Program Year Two of the
Two-Year Program Period.
 Portfolio must contain an Introduction Sheet which includes the entrant’s
Name, Chapter, Area, City & State and an application form completed.
 Portfolio material must document entrant’s involvement in TTA and
community activities up to a four-year time period.
 Portfolio must contain no more than 20 numbered pages size 8 ½ X11 must
not be larger than 13 X 15 inches and must not weigh more than 10 pounds.
 Portfolio Cover must display entrant’s name and the applicable Program
Year.
 Portfolio must contain a Table of Contents and all pages within the
Portfolio must be numbered. All pages must lay flat when turned with no
loose pages.
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The Augusta Cash Latham TTA Essay Award – Teen
Essay
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Top Teen entries are eligible for National competition for the Syn-Lod Year only.
Eligible entrant must be an active Top Teen for at least (1) year in a Chapter that is
in good standing at the Area and National levels.
First Place Winner from the Area level for Program Year Two (2012-2013) of the
Two-Year Program Period is eligible.
Topic must be selected from the “National Topics for TTA Essay & Speakers
Tournament” for the Program Year found on page 15 of the National Guidelines.
The Essay must be 600 to 1000 words on the selected topic.
Essay must be typewritten and on 8 ½ X 11 size paper.
Triple space between the title and the first line of text.
Essay must be double-spaced and use a five-space paragraph indentation.
There should be a one inch margin at the top and bottom of each page.
Provide a bibliography to document research sources.
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The Ruth Payne Smith TTA Speakers Tournament Award – TEEN
SPEECH
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Eligible entrant must be an active Top Teen for at least (1) year in a Chapter that is
in good standing at the Area and National levels.
First Place Winner from the Area level for Program Year Two of the Two-Year
Period. If the First Place Winner is not able to attend Syn-Lod, the Area Director
may authorize the Second or Third Place Winner to be an alternate nominee for
the National Tournament.
Upon arrival at the site of the competition, each speaker must sign in by providing
his/her name, chapter and title of speech.
Each speaker is required to bring two copies of his/her speech to Syn-Lod.
The manuscript must be titled with the entrant’s name, Chapter, Area, and
City/State.
SPEAKERS MUST DELIVER FROM MEMORY, the oration to a panel of judges.
SPEECHES MAY NOT BE READ.
Each Speaker will be allowed three (3) to (5) minutes. Longer or shorter speeches
will be penalized.
Speakers will be judged on the basis of content/composition and
presentation/delivery.
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Materials Needed for Awards Committee to be able to
perform task accurately and successfully.
 Scale (bathroom scale is
not conducive to what is needed)
 Measuring Tape (minimum of 3)
 Minimum of 6 Calculators
 6 Stop Watches (Used for Performing Arts and Speakers’
Tournament)
• Paperclips/File Folders/tally sheets
• Copies of Criteria for each scrapbook to be evaluated to
include Performing Arts, Speakers’ Tournament
• 6ft. Tables (number will vary and will be determined by
number of scrapbooks received on site.)
• Sign in Sheet to include name of person submitting
Scrapbook, Chapter name, Area, date and name of category
of entry.
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REMINDER
All Scrapbooks and Portfolios must Adhere to the Following:
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Have placed as the First Place Winner in their Area.
Must contain a Table of Contents
Have all Pages within the scrapbook numbered.
The Scrapbook or Portfolio must be constructed in a
fashion that allows pages to lay flat when turned.
• For Chapter Scrapbooks, the Cover must display
Chapter name and the Two-Year Program Period.
• For Individuals, the Cover must display the entrant’s
name and the applicable program year.
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Suggested Timeline for Awards Process for Areas 2, 5, & 6 in preparation of Fall
2012 Leadership Conferences
August 15, 2012
Area Awards Chair to send local chapter a sample request
letter to solicit individuals to serve as judges.
August 21, 2012
Area Awards Chair mail out and or email Awards packet
with all pertinent information to include dates for forms
to be returned.
September 12, 2012
Local Chapter to provide contact names, addresses and
phone numbers of individuals to serve as judges.
September 24, 2012
Secure recommendations for local judges.
September 27, 2012
Finalize judges schedules and related materials, ie. tally
sheets, copies, measuring tape, etc. Compile intent forms.
October 11, 2012
Finalize assignments for Awards Committee Members and
contact members via letter and email with specifics.
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Suggested Timeline for Awards Process for Areas 2, 5, & 6 continued
October 11, 2012
Send letter and or email Chapter Presidents to inform
them of the check in process and times Individual and
Chapter Scrapbooks are needed on site.
October 15, 2012
External Judging to be completed for TTA Essays
October 17, 2012
Select vendor for trophies, plaques, etc; place orders.
October 22, 2012
Finalize assignments for judges and inform judges of
what, when and where via letter and email.
November ___, 2012
Check in Day for Area entries & Orientation for Judges
November ___, 2012
Judging Begins – Internal Committee Pre-work
November ___, 2012
Judging Finalized, Awards Committee Tallies Results,
fills in names on certificates and Area Director and Award
Chair to sign.
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Suggested List of Individuals to Contact to Serve as Judges. The
list is not limited to the following:
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Educators , Librarians, Retired Educators, Journalists, Writers, Authors, Publishers
Teachers, Dance Teachers, Voice Teachers, Reading Teachers, ESL Teachers
Administrators, Band Leaders, Individuals with Performing Arts expertise
Counselors, Music Teachers, Ballet Teachers, Drama Teachers, Band Leaders
Fraternities, City Council Members, Principals, Former Principals, TV Personalities
Sororities
Business Women & Men Groups
Phi Delta Kappa Sorority , Iota Phi Lambda and other Educational Sororities
Community Leaders & Leaders of Community Agencies & Organizations
Church Members
Youth Advisors
College Professors
Church Choir Director, Sunday School Teacher with Educational background
Community Service Minded Individuals
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