Grant Writing 101 - Louisiana State University
Download
Report
Transcript Grant Writing 101 - Louisiana State University
Grantwriters’
Training Workshop
June 29-Alexandria
July 1-Baton Rouge
1
Sponsors
• Louisiana Association of Science Leaders
• Louisiana Association of Teachers of
Mathematics
• Louisiana Council of Supervisors of
Mathematics
• Louisiana Science Teachers Association
• The Gordon A. Cain Center-LSU
2
OBJECTIVES
• Provide a basic overview and review
of the grant-writing process
• Develop a cadre of mentors that
can and will provide assistance to
other educators
• Increase the number and quality of
teacher applications for grants
3
Everything You Didn’t
Know To Ask About
Writing a Grant
(and then some)
4
Your Job?
To convince a group of
strangers (sight-unseen) to give
you their money to carry out a
program that you believe is
important!
5
Remember…….
How successful you are
depends upon your ability to
communicate the need for
and the quality of your
program
6
Terminology
• Grant: funds to support a specific
project
• Award: a recognition; may have a
“grant-like” component
• Proposal: a written document (a
request) submitted to an agency to
obtain a grant
7
The RFP ……
• The official notice that describes
the guidelines for a grant and
(should) contains everything you
need to know!
8
Getting Started
(planning is the key)
• Identify your problem
• Identify an activity, program or
materials needed to solve the
problem
• Prepare the proposal
9
Abstract
(the short version of my story)
• May be called the executive summary
• A short, concise summary of your
proposal, usually near the front but the
last thing you write
• May be used for publicity purposes
THIS IS THE “HOOK-UM” part
10
Statement of Need
(what is the problem)
• This section should contain the most
forceful language of the proposal
• Use hard-hitting language with an
emotional appeal (bring tears to the
eyes of the reader but don’t make them
throw up!)
• Use documentation to verify the need;
charts, graphs, survey results,
anecdotal information, etc.
11
Plan of Operation
(this is how I’ll do it)
> This is the part designed to
convince the reader that you
can carry out the project, ie
you have the “capacity”
12
Plan of Operation
>Timelines may be required; be careful
not to box yourself in to a specific date
>Provide an overview of the activities and
strategies that will be a part of the
project(Org chart might work well here)
>Include key personnel, and commitment
from any partners
13
Goals and Objectives
• Goal: a broad, clear statement
that describes where you want to
be at the end of the project (often
the goal is not met!)
14
Goals and Objectives
• Objective: a measurable result; more
narrowly defined than a goal. The
“good” things you want to see happen as
a result of the project
• Should be specific, measurable, and
attainable during the time frame of the
grant
15
Pop Quiz!
To establish a re-cycling program
at our school for aluminum cans
or
To reduce the number of cans on
the school campus by 90% by the
end of the year
16
Pop Quiz!
To raise the achievement scores of
identified students by 1 percentile
or
To provide an after-school reading
program
17
Commitments
(May I have that in writing?)
Key partners should provide a letter of
commitment on letter head, specifically
stating what they will contribute
“this is a wonderful project” or “you
are the greatest” type letters are
usually not of any real value for a grant
(but may be appropriate for an award)
18
Vita
(I’m so fine!)
• Check for page limit in the RFP
• Only include information relative to the
project; don’t get bogged down in trivia
• Arrange in a readable format
• Don’t go back too far in time
• ALWAYS BE HONEST!
19
Evaluation Plan
(did it work......did I do what I said
I would do?)
Did it work the way you hoped it
would?
Were there any unexpected
results that would help in the
future?
What elements were successful
and which were not?
20
Evaluation Plan
Process (formative) Provide feedback
along the way so changes can be made;
usually qualitative.
Product (summative) At the end; Were
objectives met? Was new knowledge
gained? Was it cost effective? Usually
quantitative.
21
Budget
(show me the money)
Regardless of the amount of
funding requested, you need a
detailed budget and sometimes a
budget narrative.
22
Budget
• Don’t be too thrifty and jeopardize your
project. It’s a balancing act!
• Pad your budget
• Don’t pad your budget
• Be realistic and justify every expense!
• Check figures over and over!
23
Budget Narrative
(why I need the money!)
A category by category
justification of costs;
24
Appendixes &
Attachments
This section is normally at the end;
Contains letters of support, vita
and other documentation
May or may not have a page limit so
always check RFP to be sure
25
Writing for the Reader
(what they see is what you get)
• Make it as easy as possible for
the reader to follow what you
are saying
• Don’t get bogged down in local
terminology (does someone in
Denver know what LaSIP,
LINCS, and LATM represent?)
26
The Actual Writing
Process
(time to cut bait or fish)
Establish a game plan and timeline
for completion,even if it breaks
down.
Allow time for someone away from
the project to read and comment.
Decide how you will deliver the
proposal. Get a receipt!
27
Lagniappe
(things I have learned…)
>
>
>
>
>
Repeat certain “key” words and phrases
Use the “hook”; the “WOW”
Watch for the politically incorrect term
Know the priorities of the funder
Write in the first person for awards;
for grants use “the project director” or
“the applicant”
28
Common Mistakes
(why I did not get the grant)
• Not following directions! (hard
to believe, but true!)
• Missing the application date
• Not providing all required
information
29
Teacher Award Projects
•
•
•
•
•
Teacher of the Year
Presidential Award for Excellence
NSTA Awards
NCTM Awards
Tandy Scholars
30