Transcript adequate yearly progress/accreditation ratings/cohort graduation

ADEQUATE YEARLY PROGRESS
ACCREDITATION RATINGS
COHORT GRADUATION
CALCULATIONS
Virginia Association of Testing Directors
October 28, 2011
ADEQUATE YEARLY
PROGRESS
GENERALLY PARTICIPATION INCLUDES
 All
first-time test takers
 All
retests and EOC recovery tests
 All
tests for first year in a US school
 Transfers
 AP
and IB substitute tests
COUNTS AGAINST PARTICIPATION
 Non-participants
 VSEP
(denominator only)
tests
 Non-AP,
non-IB substitute tests
 Tests
with Non-Standard
Accommodations
 Any
10
Testing Status that is not 4, 8, 9 or
GENERALLY PARTICIPATION EXCLUDES
 Multiple
tests taken by the same student
in the same school year
 LEP
Exempt tests (English Reading only)
 Tests
with Testing Status 4, 8, or 9
 Lower
level tests taken by the same
student in the same year
GENERALLY PERFORMANCE INCLUDES
 All
first-time test takers (original test OR
passing retest if attempted in same
school year)
 Passing
retests and EOC recovery tests
(one per student per test per AYP year)
 Passing
tests for first year in a US school
 Passing tests of Transfer students
 AP and IB substitute tests
TO MAKE AYP
 29
indicators
7 subgroups for Eng/Math Participation &
Performance (7x4 = 28)
 All Students for the Other Academic
Indicator

 Plus
one indicator each time Safe Harbor
is used
TO MAKE AYP
 Too
Small (TS)
 Meet the AMO for the Current Year (Yes)
 Meet the AMO for the 3-Yr Average (Yes)
 Reduce the failure rate from the previous
year - performance only (R10)
 Improvement from previous year - OAI
only (I)
ANNUAL MEASUREABLE OBJECTIVES
 Participation
– 95%
 Reading –86%
 Math – 85%
 Attendance – 94%
 OAIs (Science, History, Writing) – 70%
 Graduation – 80%
AYP DETAIL REPORT
REDUCE FAILURE RATE BY 10%
 90%
 .9
x (previous pass rate) + 10
x (69.56) + 10
 72.604
AMO needed to satisfy Safe
Harbor requirement
 75.81
> or = 72.604 Hence R10 is
awarded
ACCREDITATION
RATINGS
GENERALLY ACCREDITATION INCLUDES
 All
first-time test takers (original test OR
passing retest if attempted in same ‘test’
year)
 Passing
retests (one per student per test)
 Passing
SOA LEP and SOA Transfers
 All
substitute tests from the prior year
 Passing
recovery tests count as 2 tests
RECOVERY TESTS
 Passing
 Gr
tests are counted as 2 tests
4 - 8 failing tests are counted as one test
 EOC
failing tests are excluded only if it is a
RETEST
 Failing
Gr 8 tests taken by students
working towards a Modified Standard
Diploma are excluded only if it is a
RETEST
COHORT
GRADUATION
CALCULATIONS
OVERVIEW
 An
introduction to longitudinal data
 Building
the longitudinal data set
 Virginia
On-Time Graduation Rate
 Federal

Graduation Indicator
Used for AYP and reported to US Dept of Ed
 Graduation/Completion

Used for Accreditation
Index
INTRODUCTION TO LONGITUDINAL DATA
 Statewide

unique identifier for every student
State Testing Id (STI)
 Standardized
elements
definitions for common data
 Standard
definitions must be uniformly applied
at all schools
 The
same data is collected at the same time
every year

Needed to build historical data set
 Data

verification is the key to accuracy
Garbage in → Garbage out
THE STUDENT RECORD COLLECTION
 Collected




4 times a year
Fall → data as of Oct 1st
Spring → data as of March 31st
End of Year → data as of the last day of school
Summer → only includes summer graduates
 One
record per student per school per collection
 Only
data needed for state and federal reporting
 More
details are available on our web site.
doe.virginia.gov Information Management (left
menu)  Data Collections (right menu)  Student
Record Collection (right menu)
WHAT IS COLLECTED ON THE SRC?
 Demographics
 Program




participation → to name a few….
Early College Scholar/Commonwealth Scholar
AP, IB and/or ISAEP
Career and Technical Education
Gifted
 PK
Experience
 Completion/Dropout
 Attendance
status
BUILDING A LONGITUDINAL DATA SET
SRC Table
Raw SRC data multiple records
for every STI
FGI & OGR
cohorts are
assigned
during this
process
Cohort Table
One record for each
STI displaying the
latest information
on the student
Each blue summary
table includes data
for the subgroups
and an “as of date”
Federal
Graduation
Indicator
Graduation
Completion
Index
Virginia
On-Time
Grad Rate
“the movie poster”
The snapshot “date” is the day before
the first day of school (created after all
EOY and Summer SRC data are
verified but before the next FALL SRC)
“the movie”
Cohort
Snapshot
Table
A snapshot of
the Cohort
Table on a
particular day
VIRGINIA ON-TIME GRADUATION RATE (OGR)
 Virginia’s
official Graduation Rate
 Cohort is assigned the first time a student enters
9th grade anywhere in a Virginia public school
 Data
is continuously updated in the Cohort table
until a diploma is earned

 If
If a Certificate or GED is earned, it can only be
updated with a diploma
a student with an IEP or in an LEP program is
ACTIVE on the last day of school of the 12th
grade year, the student is moved into the next
cohort → “slider”
VIRGINIA ON-TIME GRADUATION RATE (OGR)

Includes all 6 board approved diplomas as graduates

Very detailed data is available in SSWS


A Graduation Rate and a Cohort Dropout Rate are
released at the same time
Dropouts include any student whose latest status is
“Unconfirmed”
Transferred to another LEA but is assigned a new STI
 Reported transferred to another LEA but discontinued
public schooling instead

FEDERAL GRADUATION INDICATOR (FGI)
 Federal


graduation calculation
Formula is an agreement between USED and VA
Is the Other Academic Indicator
Schools with a graduating class (high grade is 12)
 Divisions (along with one self-selected OAI)

 Based
 Only
on OGR but the slider rule does not apply
Standard, IB & Adv Studies Diplomas
 Graduation
 Very
Data lags a year
detailed data is available in SSWS
SEVEN WAYS TO MEET FGI
 The
FGI benchmark for all subgroups is 80%
 Current
Yr 4-yr rate
 Previous Yr 5-yr rate
 Previous to that 6-yr rate
 Reduce
non-grad rate by 10%
•
 3-yr
averages of the 4-yr rates, 5-yr rates and
6-yr rates
FGI DATA FOR 2011 AYP:
 2010
4-yr rate
 2009
5-yr rate
 2008
6-yr rate
 Improvement
Orange, italicized text
indicates the data does
not exist
= .9 x (2009 4-yr rate) + 10
 Three
years of 4-yr rates (2010+2009+2008)
 Three
years of 5-yr rates (2009+2008+2007)
 Three
years of 6-yr rates (2008+2007+2006)
GRADUATION COMPLETION INDEX (GCI)
 Standards


of Accreditation calculation
Formula is outlined in the SOA
Will be an added component for state
accreditation for schools with a graduating class
 Based
on OGR but also includes “carry over”
students


All 6 board approved diplomas are graduates
Slider rule is in effect
 Current
cohort data will be used for
Accreditation (no lagging)
BENCHMARKS FOR ACCREDITATION
Accreditation Year
(and cohort year)
Fully Accredited
Provisionally
Accredited
2011
85
80
2012
85
81
2013
85
82
2014
85
83
2015
85
84
WHO IS INCLUDED IN THE INDEX?
 Adjusted

Cohort:
Students defined as part of a graduating class
cohort according to the Virginia On-Time
Graduation Rate formula
 Carry-over


Students:
Students defined in a previous cohort and
remained in school after their on-time year to
complete high school
May be a period of no attendance between cohort
year and high school completion
 See
handout of scenarios
HOW ARE THE POINTS DETERMINED?
#
diplomas * 100
#
GEDs * 75
#
Certificates of Completion * 25
#
who were active on the last day of
school of expected cohort year * 70
#
who dropped out or were inactive, noncompleters on the last day of school * 0
TWO GCI SCENARIOS

A student can only be counted as a graduate once


If a student earns a Modified Standard diploma in 4 years
and returns to earn a Standard diploma in the 5th year,
student won’t be in the next GCI
A student can only be counted as a dropout once
If a student drops out of school in the 12th grade year and
returns to school in the 5th year but again drops out before
completing high school, the student will only be included in
the first GCI calculation
 Given the above example, if the student earns a GED
instead of dropping out in the 5th year, the student will only
be included in the first GCI calculation

OFFICE OF EDUCATIONAL INFORMATION
MANAGEMENT
 For
specific questions regarding how your
test data were used to calculate
Accreditation or AYP, please contact
Educational Information Management.
 (804)


225-2099
[email protected]
[email protected]
QUESTIONS