Transcript RiskMAP - MCFRS Tech Training

Risk MAP E-Course
Welcome to the Risk MAP E-Course, courtesy of the MCFRS Safety section (and IT
Training). This should serve as an introductory overview of the Risk MAP software
and is different from typical tech training within the department. Because the
software is far more user-friendly and intuitive than other programs we use, the
average student does not need formal training.
Upon completion of this overview, you will be required to take a hands-on
assessment test. The test is nothing more than a scenario for which you must add
the details in a Risk MAP report.
If you fail to pass the assessment test, you will need to complete one-on-one
training with Jeff Feiertag (IT Training Coordinator) in order to be granted system
access.
Please use the navigation at the top-right corner as needed. Otherwise, you will
be asked to click various screen elements to proceed through the overview.
Risk MAP Logon
******
When you launch Risk MAP,
you will log on using the
username and password
provided to you by the Safety
Office.
Click the Login button to the
left to proceed.
Risk MAP Logon
You will always see this
warning. It is an important
reminder that you are dealing
with sensitive data.
Click the OK button to
continue.
Risk MAP Logon
Each time you log on, the
system will give you a
timestamp and version
number.
******
Click the OK button to
continue.
Risk MAP Logon
Risk MAP will not let you use
the default password after you
log on for the first time and
you will see this message pop
up.
Click the OK button to
continue.
Risk MAP Logon
The system enables you to
change your password in the
same way you change your
passwords in countless other
programs: Input your old
password (the default),
followed by the new password
of your choice and the new
one again to ensure you didn’t
have a typo.
Click the OK button to
proceed.
Risk MAP Main Menu
This is the main menu.
Generally speaking, the vast
majority of your interaction
here will be with the following
buttons:
Click the Enter Collision
Information button (either
above or to the left) to
proceed.
Collision Report Basics
Risk MAP is very similar to
Firehouse software:
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Red and yellow indicate required
fields
Tabs indicate different forms and
sub-forms
As a general user, you should
move left to right and top to
bottom.
The software will not let you
fill in any information within
the tab sections until you
complete the top two header
lines.
Please click anywhere in the
header section to proceed.
Collision Report: Header
Collision ID: This number is assigned automatically after you input some other information.
Date of Collision: Type in MM/DD/YYYY format.
Time of Collision: Type in 24 hour format.
Battalion Where Occurred: Select from 01, 02, 03, 04, 05 or 99. (99 is for admin work sites.)
Shift: Select from A, B or C.
LFRD Entity Involved: Choose the LFRD for the unit’s assignment (for an LFRD driver) or the
appropriate division (for a career driver). (In the case of a non-uniformed employee driver,
choose his/her division.)
Specific Worksite: Select the station name (FS01-FS40) or other admin worksite.
Location of Collision: Type in the address or intersection.
Insurance (VFIS) Number: Leave this field blank.
Click the right arrow button to continue.
Collision Report: Basic Tab
As noted earlier, you may
proceed to the tabbed sections
once the header information is
in the report.
Let’s take a look at the Basic
tab. Please click anywhere in
the lower section of the report
in order to proceed.
From there, click any of the
tabs in the second row of tabs
to see more information.
Basic / Driving Information Tab
Basic Driving Information: All of
the options are self-explanatory
within these fields, so we won’t
go through all of your options.
Intersection Collision
Information: These fields will
disappear if you select No in
the Intersection Collision
field at the bottom-left of the
screen. If you need to use
them, though, you fill also find
them to be self-explanatory.
Click the Collision
Information tab in the second
row of tabs to continue.
Basic / Collision Information Tab
The data you include on this
page may trigger other
information in the report, such
as Injured Persons.
Remember to type in the
number of vehicles in the two
boxes on the right side of the
screen. These are not autotallying numbers and require
your input.
Please click the Outside
Agency Reporting
Information tab to proceed.
Basic / Outside Agency Information Tab
Here, you will identify the
reporting police department
and you will select the name
from a list.
Remember to get the police
report number to type in on
this page as well. (If you do
not get a police report, explain
why in the narrative.)
The white fields are not
required unless you choose an
agency which is not in the
drop-down list on the top row.
Please click the MCFRS
Contact Information tab to
continue.
Basic / MCFRS Contact Tab
Choose the appropriate
personnel for this list of names
in your report.
Please click the MCFRS
Vehicle(s) tab to proceed with
this overview.
Vehicles / Vehicle Info Tab
This tab covers MCFRS
vehicles (in contrast to private
vehicles).
Begin with the Vehicle
Running as Unit. Fill in
whatever the name of the
apparatus is for the day (e.g.,
A703).
Most of the information on this
screen will fill in automatically
once you identify the Stock
Number. Type in the number
and press the tab key.
Please click the right-arrow
button above to learn more
about this form.
Vehicles / Vehicle Info Tab
Choose a Unit Officer in
Charge from the drop-down
list.
Identify (Y/N) whether or not
the vehicle was impounded.
Type in where the vehicle may
be seen if needed. Examples
may include (but are not
limited to):
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•
County Impound Lot
FS03
Click the Driver
Information tab in the
second row to proceed.
Vehicles / Driver Info Tab
There are two sub-tabs within
Driver Information. We’ll start
with the General Driver
Information.
Type in (or select from the dropdown list) the driver’s Fire ID
(FSID). Most of the rest of the
fields will populate at that time.
Identify if the individual was a
Detailed Driver (Y/N) and
then type in the Assigned
Station (e.g., FS03) and Shift.
From there, you will select an
MCFRS Driver Type.
Click the Driver Statement tab
to continue.
Vehicles / Driver Info Tab
In this field, you need the
driver’s statement (as
indicated by the tab name).
The driver should write it out
in a Word document and send
it to you, where you should
copy and paste it into this
field.
Click the right arrow button
above to move to the next
section of the report.
Vehicles / Damage Info Tab
The next tab is for Damage
Information on the vehicle.
Type in a Damage Estimate
and then type a very
generalized description of the
damage.
You only need to identify an
overview and so the text
should be short.
Click the right arrow button
above to move to the next
section of the report.
Vehicles / Impound Information Tab
These fields will only be
required if the vehicle was
impounded (as identified Y/N
in a previous field).
Fill in any information as you
deem appropriate.
Click the right arrow button
above to move to the next
section of the report.
Private Vehicles / Vehicle Info Tab
If a private vehicle is involved
in the incident, you will have
more tabs for your report.
Let’s begin with the Vehicle
Information.
Identify each item as needed.
Instead of using paper and
pen on scene to record the
information for your report,
you may want to consider
taking pictures of the VIN,
model logo and vehicle
registration in order to record
the information in your Risk
MAP report.
Click the Driver Information
tab to continue.
Private Vehicles / Driver Info Tab
As with the content for the
Vehicle Information tab, you
may want to take a digital
picture on scene of the
individual’s driver’s license.
This may prove more efficient
than using paper and pen on
scene.
Click the Driver Statement
tab to continue.
Private Vehicles / Driver Statement Tab
It is important for the report
that you capture the (private
vehicle) driver’s statement.
You may want to consider
taking a digital picture of the
individual’s statement
(presumably written on paper
on scene) for later
transcription into the Risk MAP
report.
Click the Damage & Injury
Information tab to continue.
Private Vehicles / Damage & Injury Tab
Identify the number of injured
persons, even if the number is
zero.
Fill in the remainder of the
form as you did in the MCFRS
Vehicle(s) section.
Click the Impoundment
Information tab to continue.
Private Vehicles / Impound Info Tab
As with the MCFRS Vehicle(s)
section, this impound
information is only required if
the vehicle was impounded.
Fill in any information as
needed.
Skip the Audit tab.
Click the right arrow button
above to move to the next
section of the report.
Injured Persons / General Info Tab
Select (or type) the proper
MCFRS Fire ID in the
Employee ID field. Most of
the rest of the information on
this form should fill in
automatically.
Identify the Facility Name
where the person is/was being
treated if applicable.
Click the Specific Injury
Information tab to continue.
Injured Persons / Specific Info Tab
Type a short narrative of the
injury.
Click the Injured Persons
Statement tab to continue.
Injured Persons / IP Statement Tab
If possible, capture the injured
person’s statement. As with
other statements, you may
want to take a digital picture
of the written statement for
easier transcription into the
Risk MAP report.
Skip the Audit tab.
Click the right arrow above to
move to the next section of
the report.
Witness Statement / Info Tab
MCFRS personnel who were on
scene serve as witnesses.
Many times, the unit officers
are among the first witnesses
to be identified.
Select (or type) an MCFRS
witness’ ID in the Employee
ID field. Most of the rest of
the information should fill in
for you.
From there, you would select
the Witness Type from the
drop-down list provided.
Click the Witness Statement
Information tab to continue.
Witness Statement / Statement Tab
Add the witness statement in
the appropriate field. You may
want to have the individual
write out a statement in a
Word document and e-mail it
to you to copy and paste into
the Risk MAP report.
Skip the Audit tab.
Click the right arrow button
above to move to the next
section of the report.
Collision Report / Image(s) Tab
DBPix is a separate application
that must be installed on a
machine prior to running Risk
MAP for the first time. If it is
not already installed, you will
see an error message.
Right-click in the gray image
area in order to select a file to
include in the report.
When prompted, navigate to
the appropriate drive, folder
and filename. You would then
click the Save Image button
to include the image in your
report. Add other images as
needed.
Click the next tab to continue.
Collision Report / Attachments Tab
Along with pictures (as
included in the Images tab)
you may attach other related
files such as Word documents
or PDFs.
You would click the Add
button located at the bottomright corner of the screen and
then navigate to the
appropriate drive, folder and
file.
Click the Narrative tab to
move to that section of the
report.
Collision Report / Narrative(s) Tab
Type in the appropriate fields
to indicate your Findings and
Analysis, followed by your
Recommended Corrective
Actions.
An example may be:
Findings - Driver was
temporarily distracted and did
not see the low-hanging
branch, which cracked the
right-side mirror upon impact.
Actions - Advise driver to pay
extra attention to his
surroundings, including lowhanging branches.
Click the right arrow button.
Collision Report / Narrative(s) Tab
Skip the rest of the fields on
this form. The Safety Officer
will fill in the rest of the
details.
Click the Check Report
button to proceed.
Collision Report / Check Report Screen
Here you see a list of what has
not yet been completed
(similar to other products we
use in MCFRS).
Please click the Ignore button
to continue with the overview.
Collision Report / Saving Your Report
Now we’re back within the
report.
Please click the Save/Exit
button to continue.
Risk MAP Main Menu
Now we’re back to the main
menu. If you need to exit the
program before completing
your report, you may always
log back in at a later time and
click the View/Edit Collision
Information button in the
second column.
For now, let’s go through the
Injury module. Your two
primary buttons there will be
the blue Enter and View/
Edit Injury Information
buttons.
Please click the Enter Injury
Information button at this
time.
Blank Injury Report
As with other reports, you
will begin with the top
section.
Please click the top section
of the blank report on the
left to see a breakdown of
the required fields.
Injury Report Header
Battalion: Select the battalion in which the injury occurred.
LFRD/Entity: Select the LFRD (volunteer) or division (career and admin) in which the injured
person serves.
Insurance/FRI Report #: Enter the First Report of Injury report number.
Employee ID No: Type the injured person’s Fire ID to jump to the appropriate entry. Press
the Tab key to fill in the Name automatically.
Employee Division and Supervisor: Fill in or select information as appropriate.
Recruit Class: This inform will fill in automatically (career). Leave blank otherwise.
Physical Fitness: Choose Yes or No based upon whether the individual PTs at the station.
How Often (PT): Type a duration with a number, letter x and unit of length (e.g., 3x/week).
Please click the blue right arrow to proceed.
Injury Report / General Tab
Tab through fields and fill in information as known. Most are self-explanatory. Within the
Description of Injury field, please be specific and thorough. For the Station/Shift, field,
please type the station number (or admin office name), followed by a slash and then A, B,
C, D or V (e.g., ECC/A, IT/D or 17/V). Click the blue right arrow to proceed.
Injury Report / HFACS Tab
Four tabs of options appear
for you to select. Please
refer to the following files
for more information:
•
•
HFACS PPT Presentation
HFACS Analysis Worksheet PDF
(Both are courtesy of the
National Firefighter Near
Miss program and are
available as links on the
main Risk MAP course page
on the Tech Training
Website.)
Select answers that best fit
your report. If no answer
fits well, type your analysis
in the red box.
Injury Report / Employee Tab
The employee should be directed to send a typed memo to the investigator, outlining the
who, what, why, where, when and how regarding the injury. From there, the investigator
should copy and paste the text into the red box on this tab and upload the memo in the
Attachments section.
Click the blue right arrow to continue.
Injury Report / Witnesses Tab
Each witness should be directed to send e-mail to the investigator, outlining the who, what,
why, where, when and how regarding the injury. From there, the investigator should copy
and paste the text into the witness’ statement box on this tab. The statement may be
uploaded in the Attachments section if the witnesses e-mails a document.
Please click the blue right arrow to proceed.
Injury Report / Images Tab
This interface is the identical to the image import screen from the main report. It will enable
you to upload graphic files to accompany your report. Click the Add Another Image button
and navigate to files. Repeat as needed.
For now, please proceed to the next slide.
Injury Report / Attachments Tab
This interface is the identical to the attachment screen from the main report. It will enable
you to upload files (e.g., PDFs) to accompany your report. Click the Add button and
navigate to files. Repeat as needed.
For now, please proceed to the next slide.
Injury Report / AD5 Tab
As AD5 is only for career and admin staff, volunteers should answer No to the first question.
For career and administrative personnel continuing, most of the fields are self-explanatory.
Here are a few exceptions:
Injury Investigation Team: Respond Yes only if the Fire Chief orders so.
MCFRS Division Chief: Select the DC over the employee’s assigned station/worksite (e.g., Ops
Chief would be listed for a FF injury in Operations, Admin Svcs Chief for someone in HR).
Hospitalized: Answer Yes only if the patient was admitted to the hospital.
Please proceed to the next slide.
Risk MAP E-Course Test Information
You have now successfully gone through the Risk MAP overview. To receive credit
for completing training, you must pass a hands-on assessment test in the IT
Training Lab. The test is simply a scenario for which you need to input all of the
details into a Risk MAP report.
Tests are scheduled and proctored by Jeff Feiertag, IT Training Coordinator. To
schedule a session, please contact Jeff by phone (240.777.2460) or via e-mail
([email protected]).
If you would like to review the material again, please click the arrow at the top of
the screen. Otherwise, you may close the window at this time.