Transcript HSE Legislation - Independent Schools Queensland

Fetes and Fate
Work Environment Risks. (Element 4)
Harry McNaught (CFSIA) Health Safety and Environment Systems Officer.
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WHS Act and Regulations points to remember:
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The Person Conducting the Business Undertaking (PCBU) and appointed Officers
(e.g. Principals) are now more personably responsible to undertake due diligence
for the safe conduct of their undertakings.
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The PCBU has a duty to consult with workers on matters which directly affect them.
Evet Risk Management
Schools often run events such as fetes and fairs. The Work Health and Safety
Act 2011 requires that consultation to take place to identify health and safety
duties of those involved in the event.
Persons conducting a business or undertaking (PCBU), include owners and
persons in control of a workplace.
Evet Risk Management
External business operators may be contracted to provide services such as
supplying tents, chairs, food services and amusement rides.
Emergency services may even be involved so it is necessary to identify how each
will be involved and how the risks can be minimised.
Volunteers are considered to be workers under the new legislation and are
required to cooperate with the instructions of the event organiser.
vent Risk Management
If the school is organising the event then it is necessary to set up a consultation
process so that each party is able to be consulted to identify how each will be
involved so that the activities can be coordinated and cooperation facilitated.
Action required.
• Complete pre-planning and risk assessments well in advance of the event.
• Avoid hiring high risk amusement rides (Class 3).
• Ensure external operators provide a risk assessment and proof of insurances.
• Complete the Child Protection Risk Assessment proforma.
• Complete the Event Register with required evidence of compliance.
Action required.
• Inform WHS QLD (Tel: 1300 369 915) of events which will have
amusement devices. WHS QLD will endeavour to inspect the
amusement devices before they are operated.
• Where amusement devices will be utilised, complete the Education
Queensland
Checklist for School Fete/Event Organisers - Mobile Amusement Devices
to select and monitor amusement ride/device operators.
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Example
How does consultation occur?
• Coordinating delivery times outside of school breaks to avoid driving through
the school when students were playing.
• Emergency services would be consulted about the best way to gain access to
the site during an emergency.
Organising committees have been performing this role well but now have to be
able to demonstrate that the required consultation has taken place.
Potential Hazards Affecting a Fete
These include: Access and walkways e.g. narrow walkways between stalls
• Slippery floors
• Inadequate fire emergency equipment
• Hazards associated with preparing food
• Faulty or poorly maintained plant and equipment e.g. amusement rides
• Incorrect or an absence of signage e.g. restricted areas amongst
amusement plant
Reference: Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011
Potential Hazards Affecting a Fete
These include:
• Structures – temporary staging, fencing, etc.
• Technology – power and lighting equipment and/or failures, etc.
• On site chemicals – cooking, cleaning
• Weather – extreme heat/high winds/rain
• Land topography and/or fauna – uneven ground, insects, water
• Child Prototection
Reference: Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011
An attempt to control the risk associated with these hazards should reduce
the likelihood of injuries, and reduce the possibility of legal liability being
attracted by the school after an injury occurs.
Appropriate planning will assist in minimising these risks.
Reference:
Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011
Fete Preparations:
Generally the planning committee should:
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provide details of the proposed activities to the Principal and obtain the necessary
approval
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draw a plan of the site to determine the suitability of the proposed lay-out
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ensure the use of electrical equipment is in accordance with the workplace health and
safety legislation
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provide adequate detail to parents/guardians regarding student involvement in
entertainment and the running of the fete, and ensure permission slips are obtained for
these students
Reference:
Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011
Fete Preparations:
• Ensure amusement devices are registered and have been maintained
adequately and the operators of these devices, as contractors, have been
provided with the school’s health and safety requirements
• Ensure that First Aid provision is prepared and check the contents of the
first aid kits
Reference:
Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011
Fete Preparations:
• Ensure procedures for supervision of students are prepared
• Ensure that contingency plans are available in the event of inclement
weather or some other change in the fete environment, especially in regard
to supervision of students
• Remind assisting teachers to follow the pre-arranged procedure for First Aid
or other emergency, and to promptly have injury forms completed after an
injury.
Reference:
Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011
RISK MANAGEMENT PLAN. CONSULT, CO-ORDINATE, CO-OPERATE
ACTIVITY
Inform
Pre-Plan Layout
Volunteers
CONTROL
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Inform P&F and Parish of upcoming event
Inform Principal of upcoming event
Inform any relevant authority as required
Provide relevant risk warnings
Pre-plan the layout of the event
Pre-plan the location of
volunteers/supervisors
Use the school site plan if necessary
Recruit volunteers/supervisors for the event
Brief volunteers of duties and roles before the
event
Keep a Volunteers sign in register for the
event
Volunteers are required to wear a hat,
sunscreen, rubber gloves (for food
handling) and any other Personal
Protective Equipment (PPE) to undertake
the work safely
RESOURCES / LINKS
Fete Risk
Management
Volunteers
Checklist
Contractor
Requirements
Child Protection Risk
Management
RISK MANAGEMENT PLAN. CONSULT, CO-ORDINATE, CO-OPERATE
ACTIVITY
Food Handling
CONTROL
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Electrical Safety
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Follow Safe Food Handling Guidelines
Provide hand washing facilities
Display Hand washing poster
Wash hands before handling food
Wear gloves when handling food
Keep food in correct storage/refrigerate until
required
Use serving tongs
Do not cross contaminate raw food and
cooked food with utensils
Be aware of allergy related food
Carry out a visual check to ensure cords
are in good working order, free of cracks or
fraying
Place electrical cords safely
Tape and or cover cords where necessary to
avoid damage to the cord or tripping
RESOURCES / LINKS
Qld Food Authority
Food Standards
Australia Hand
Washing Poster
Food Handling Online Training
(FREE)
BBQ
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Amusement
Devices
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Supervision
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Ensure Operating Manual is available
Follow Manufacturer’s Safety Instructions
Complete Risk Assessment
Follow Food Standards Australia Guide for
Sausage Sizzles
Ensure adequate ventilation around BBQ
Read Safe Work Procedure and Trouble Shooting
Guide
Keep children away from BBQ
Staff who handle and store LPG bottles must
complete the LPG training Onguard. Secondary
school staff should contact the Onguard
Coordinator for their school
Contractors provide relevant evidence of
Workplace Health and Safety Queensland
Plant Registration prior to event
Insurance Certificate of Currency for Public
Liability Insurance provided by operator prior
to event
Adequate supervision to be sourced from
parent/community volunteers for event.
Deep Fryer Safe Work Procedure
Workplace Health and Safety
Queensland Amusement Device
Checklist
BBQ
Trailer
• Ensure that Operating Manual is available
• Follow Manufacturer’s Safety Instructions
• Check to see if the trailer has a
current compliance plate attached to
the trailer
• Check to see if the BBQ has been
inspected in the past 12 months by a
licenced gas fitter to comply with AS
2658 – 2008 LPG Gas-Portable and
mobile appliances
Signage
RTA
Towing
Trailers
BBQ
Trailer
• Check to see if the trailer is registered
• If hiring or loaning a school owned
trailer ensure hire/borrower has been
given the Safe Work Procedure and the
starting up and shut down procedure
has been explained
• Keep a BBQ Borrowing Register:
Borrower/Date Borrowed/Date
Returned
• Acknowledge that they have read and
understood the safe work procedure
Signage
RTA
Towing
Trailers
BBQ
Trailer
• Ensure the trailer has correct signage
affixed to trailer
Signage
RTA
• Keep a record of staff trained in the use of
Towing
the BBQ trailer
• Provide RTA publication “Towing
Trailers” to borrowers of the trailer
• Keep a suitable Fire Extinguisher nearby
Trailers
Money
Collection
External
Stall
Holders
• Conduct a risk assessment for the
collection, transport and safe
storage of large amounts of money
• Money should be collected
regularly by volunteers/staff
throughout the event
• Count money in pairs
• Do not leave money unattended
• Vendor registration and certification
(as applicable)
• Insurance Certificate of Currency for
Public Liability Insurance provided
prior to event
• Vendor Services Contract completed
for services
• Vendor risk assessments completed
• Vendor's stall site under vendor's
control
Fete Risk
Management
Checklist
Amusement
Device
Checklist
Emergency
Procedures
Vehicles
• Ensure there are mobile
phone/landlines available
to contact 000
• Have a copy of the site
Evacuation Plan available
• Consult with Emergency
Services prior to event to
coordinate Emergency Plan
• Designate a qualified First
Aid Officer for the event
• Designate a parking spot
for Emergency Services
vehicle with clear
access/egress
• Restrict vehicles to 5km
when on site
CPR Chart
Emergency Plan
Poster
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Manual Handling
Slips, Trips Falls
Food Allergy
• Follow Safe Manual
Handling Procedures
• Work in pairs while
setting up and
dismantling stalls and
equipment
• Keep walkways clear
• Elevate or cover cords
• Be aware of allergy
related foods
Manual Handling
Posters
Anaphylaxis
Australia
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On the day of the event, inspect the entire site before opening to the public, and to check everything off on a Site Inspection Checklist.
DESCRIPTION
Attendance capacity of grounds
Barriers in place
Emergency access clear
Extension leads and plugs
Fire extinguishers in position
Gas bottles secured
Hot surfaces out reach of public
Housekeeping
Incident /Injury Reporting
Fire safety arrangements
Forms
Licensed areas
Organisers easily identifiable (e.g.
high visibility vests)
PA systems
OK NOT N/A
OK
DETAILS /
ACTIONS
On the day of the event, inspect the entire site before opening to the public, and to check everything off on a Site Inspection Checklist.
DESCRIPTION
Pedestrian access
Proximity to other amusement
devices/stalls/demonstrations
Two-way radio functions
Safety fences in place
Security and cash handling
arrangements have been made
Sharp or protruding objects
Special needs groups considered
Stage edges & steps marked
Steps & handrails (condition)
Switchboxes / generators
OK NOT N/
OK A
DETAILS /
ACTIONS
On the day of the event, inspect the entire site before opening to the public, and to check everything off on a Site Inspection Checklist.
DESCRIPTION
Tents / marquees secured by competent
persons
Toilets functioning
Tree & branches etc.
Umbrellas secured
Tripping hazards / pegs ropes
Waste Management
Warning signage
Weather & wind conditions
OK
NOT
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N/A
DETAILS /
ACTIONS
EXAMPLE - Food vendor safety inspection
Name of food vendor:
Safety checks:
_ Gas bottle and fittings have been checked for damage, leaks and safety issues and is in good condition.
_ Safety inspection has been conducted on cooking equipment and it is in good condition.
_ Appropriate fire safety equipment is on site and has not expired its working life.
_ There are no slip, trip or falling hazards.
_ The food vendor holds all valid permits
_ Electrical equipment is tested and tagged.
Signed:
Print Name:
Date:
EXAMPLE - Amusement ride vendor safety checklist
Name of vendor:
Name of amusement:
Safety checks
_ The ground / site is sturdy under foot and has been deemed safe by the operator for installation of amusement ride.
_ Amusement Device Operator complies with all WHSQ requirements for Amusement Devices.
_ Amusement Device checklist has been completed
_ All safety barriers are in place in line with Operations Manual.
_ The vendor company safety inspections have been completed and there are no safety issues.
_ The vendor has current Public Liability insurance.
_ Electrical equipment is tested and tagged.
Signed:
Print Name:
Date:
EXAMPLE - Tent and marquee safety inspection
Safety checks
_ All tents are appropriately weighted and are not pegged into the ground.
_ Weights are strong enough to hold tent / marquee in strong winds.
_ There are no poles which are damaged or weak that may collapse.
_ There are not ropes attached to trees.
_ There are no ropes which may be a trip hazard or are at head/neck height.
Signed:
Print Name:
Date:
EXAMPLE - Electrical equipment safety inspection
Safety checks:
_ Is there going to be sufficient power to run the event?
_ Has electrical & lighting been tested and tagged?
_ Have overheard power lines been and other cables been identified?
_ Have long cable runs been kept to a minimum?
_ If long cable runs are required, has extra protection been provided for the
public?
Signed:
Print Name:
Date:
EXAMPLE - Electrical equipment safety inspection
Safety checks:
_ All electrical cords are tagged and tested and show no evidence of damage
or fraying.
_ All electrical equipment is tested and tagged and has no sign of damage or
safety issues.
_ Generators are in safe working order and has been checked in line with
manufacturer’s safety inspection guidelines.
_ Generators are located in a safe place, free from public access.
_ Petrol for generated power supply is located in a safe location, at a safe
distance from ignition sources and away from public.
Signed:
Print Name:
Date:
EXAMPLE - Slip, trip and falls inspection
Safety checks
The event organiser has observed the event site and has determined that:
_ There are no slippery surfaces which may cause injury.
_ There are no trip hazards which may cause injury.
_ There are no identified sharp objects, glass or hazards which may cause
injury.
_ There are no objects identified which are likely to fall from a height.
Signed:
Print Name:
Date:
Audit Questions
Has an Event Coordinator been appointed?
Has an event risk management plan been completed?
Has a major incident response plan been developed?
Is the HSE Event Register completed prior to the commencement of
the event?
Are high risk amusement rides excluded from being hired?
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In conclusion:
Do you think schools should become involved in the operation of an amusement
device? (e.g. Checking children’s height)
Do you think schools or P&F’s should own their own and hire out their own
Jumping Castles?
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Other Work Process Hazards
Have you an inspection and maintenance system for gates and brick walls?
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Resources:
Checklist for School Fete/Event Organiser- Mobile Amusement Devices
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