Transcript Document

What Is Office 365?
June 11, 2015
Using ReadyTalk
• Chat to ask questions
• All lines are muted
• If you lose your Internet
connection, reconnect using the
link emailed to you.
• If you lose your phone connection,
re-dial
the phone number
and re-join.
• ReadyTalk support:
800-843-9166
Your audio will play through your computer’s speakers. Hear an echo? You
may be logged in twice and will need to close one instance of ReadyTalk.
2
You Are Being Recorded…
• This webinar will be available on the TechSoup website
along with past webinars:
www.techsoup.org/community/events-webinars
• You can also view recorded webinars and videos on our
YouTube channel:
https://www.youtube.com/TechSoupVideo
• You will receive an email with this presentation, recording,
and links later today.
• Tweet us @TechSoup or using hashtag: #techsoup
3
What Is Office 365?
June 11, 2015
Presenters
Becky Wiegand
Sam Chenkin
Linda Widdop
Webinar Program Manager
Director of Solution Development
Director of Technology Services
TechSoup Global
Tech Impact
Tech Impact
Assisting with chat: Kevin Lo, TechSoup
5
We Are Here
6
Where Are
You?
Agenda
• Introduction to TechSoup & Tech Impact
• Participant Polls
─ Already using Office 365?
•
•
•
•
7
What is Office 365
Brief Licensing Overview
Demo: Office 365 Features in Action
Q&A
About TechSoup Global
We are a global network of 63 partner NGOs that provide the
best technology resources to over a half-million organizations in
121 countries.
We connect organizations and people with the resources,
support, and technology they need to change the world.
Learn more from our 2014 Year in Review.
8
Our Reach
We are working toward a time when every social benefit
organization on the planet has the technology, resources, and
knowledge it needs to operate at its full potential.
9
121
41
countries
served
Net2 local
groups
615k
63
NGOs
reached
partner
NGOs
Our Impact
Together, we build a stronger, more resilient civil society.
$4.8B
35
of NGOs have
improved organizational
efficiency with
TechSoup Global's
resource offering*
in technology
products and grants
employed by NGOs
for the greater good
languages used
to provide
education and
support
100+
5.9M
600,000
corporate and
foundation partners
connected with the
causes and
communities they
care about
annual visits to
our websites
newsletter
subscribers
empowered with
actionable knowledge
79%
*Source: = survey conducted among TechSoup members in 2013.
10
Our Product Donation Programs
Donated technology, education, and community forum resources
for NGOs save costs, magnify impact, and extend reach.
11
Participant poll
• Have you used Office 365?
─ Yes
─ No
─ Not sure
12
Linda Widdop
Director of Technology Services, Tech Impact
• Works with local, regional and national partners to provide the nonprofit community with increased knowledge of technology
through speaking engagements.
• Believes in helping nonprofits to leverage cloud solutions to lower their IT costs while gaining access to best of breed technology.
• Over the last 20-plus working with technology, she has trained thousands, and provided IT consulting and implementation services
to hundreds, of individuals and organizations.
Sam Chenkin
Director of Solution Development, Tech Impact
• Has worked with nonprofits for his entire career to bring about technology’s unrealized promise: to foster little-democracy
and disrupt power imbalances in the world
• Passionate about designing and implementing technology rooted in context – ensuring that it is meeting the real world goals
and challenges of the organizations
• Focuses on making complex ideas accessible and actionable for all nonprofit organizations
Tech Impact’s mission
is to ensure all nonprofits can
use technology to better serve
our world.
Solutions.Integration.Support.
• Just like you, we are a 501c3 Nonprofit
• Capacity building organization
• Workforce development in technology for at-risk-youth
• Providing IT Services to Nonprofits since 2003
• Serving 100+ NGO’s with Managed IT Services
• Office365 Assessment & Implementation (Outlook & SharePoint)
• Data Management (Cloud backup/Recovery)
• Cloud Servers & Hosted Desktops
• VoIP
• VolunteerConnect (volunteer management software)
Some of Our Clients
16
Microsoft Office 365
17
What is Office 365
• Outlook Email
• Office applications
• Hosted email using Exchange
• Latest version of Office Professional Plus
• 50 GB of storage space per user
• Shared Calendars and mailboxes
• File Storage & Collaboration
• Simple file sharing using SharePoint
• Easily share files internally and externally
• Use Office Web Apps to create and edit docs
online
• Personal Cloud Storage using OneDrive Pro
• Unlimited personal storage, synced to local
desktop
• Web app versions of Word, Excel, PowerPoint,
Outlook
• Installed versions of Word, Excel, PowerPoint,
Outlook, etc. (E3 & P2)
•
Communications
•
Web conferencing, presence, and IM using
Lync
• Web-based meetings with HD video
conferencing
• Screen sharing
• Instant messaging
• Group conversations with Yammer
18
Other Stuff
• Dynamics CRM
• Power BI
• Project
• Visio
• Active Directory
19
How does Office 365 Help You?
20
Why Non Profit Orgs Love Office 365
• Familiar experience – Outlook,
Word, Excel, PPT, Windows
Explorer, web browser
• Allows mobility of staff
•
•
•
•
Disaster protection
Lower IT costs
New ways to work
And let’s face it - The Price is Right!
21
Office 365 Donated Licensing Options
22
23
24
25
Demo: Office 365 in Action!
26
Getting Connected
• Office Suite – Outlook, Windows Explorer, Word, Excel
• Web Browser – IE, Firefox, Chrome, Safari
• http://www.office365.com
• Mobile Device – ActiveSync, Mobile App
27
Components
• Exchange – Outlook, OWA
• Lync – Lync Client, External Lync Meeting, Audio/Video/Screen
Sharing
• SharePoint – Calendars, Files, WebApps, Concurrent Editing, Saving
To SharePoint
• OneDrive for Business – Saving to OneDrive, Sync
• Yammer – Internal & External Networks
• Power BI – Live and collaborative reporting
• Dynamics CRM – Integrated constituent relationship management
28
• Email, Calendar, People
• Connect with:
– Outlook 2010 or higher
– Outlook Web App
– Mobile Device
29
• Document Storage
• Information Portal
• Web Apps
• Integration to Office 2013
30
• Your “My Documents“ in the Cloud
• 1 TB of Personal Storage**
• OneDrive Syncs Locally
• Can be managed by the O365 Admin
**New info!
31
• Text, Audio, & Video Chat
• Group Chat
• Presence Awareness
• Presentation Modes
• WebApp & Mobile Versions
(iPhone & Android)
32
• Easy, flexible, and organic internal
social network
• Public networks for one-way and twoway communication with constituents
• Public networks for your constituents
to talk with each other
33
Managing Office 365 – Admin Console
• Check Office 365 Health
• Administer Licenses, Users, Groups
• Exchange Admin Center
• SharePoint Admin Center
34
Power BI
• Web-based & mobile
reporting & visualizations
• Natural language searches
• Query & data management with server-side integrations
35
• Web-based & mobile
reporting & visualizations
• Natural language searches
• Query & data management with server-side integrations
36
Managing Office 365 – Personal Settings
• User Profile
• Install Software (E1) – Lync client
• Install and Manage Software (E3) – Office 365 Professional Plus,
revoke licenses from unused devices
37
Q&A
Please type your
questions in the
chat window.
Continue the discussion in
our Office 365 for
Nonprofits forum thread.
56
Tech Impact Office 365 Support
Tech Impact Office 365 Support
•
•
•
•
•
40
Office 365 Assessment, $10 admin fee
Office 365 DIY Migration Workshop for Small Orgs, $300 admin fee
Office 365 DIY Migration Workshop for IT Depts, $300 admin fee
SharePoint Online DIY Migration Workshop, $300 admin fee
Technology Advisor One-Hour Consultation, $49 admin fee
Additional Resources
•
•
•
•
•
•
•
•
•
41
Office 365 for Nonprofits
What You Need to Know About Microsoft Office 365 Nonprofit
Office 365 for Nonprofits: A DIY Overview
Delivering a Seamless Experience with Microsoft Office 365
Productivity Solution
Office 365: Is It Right for My Nonprofit?
Create and Collaborate Securely Using Box and Microsoft Tools
How Office 365 Helps Caring Partners Support At-Risk Youth
How Our Organization Migrated to Office 365 in a Few Weeks
Tech Impact Helps Nonprofits Open a Door to the Cloud
Learn and Share!
• Chat in one thing that you learned in today’s webinar that
you will try to implement.
• Will you share this information with your colleagues and
within your network?
42
Upcoming Webinars and Events
• 6/17: Take Your Message Online: Digital Advocacy for
Small & Rural Libraries
• 6/18: Photoshop Tips for Nonprofits in Adobe’s Creative
Cloud
• 6/25: What’s New with Office 365?
Explore our webinar archives for more!
43
Connect with Us!
www.techsoupglobal.org
www.techsoup.org
facebook.com/techsoupglobal
twitter.com/techsoup
44
Thank You to Our Webinar Sponsor!
ReadyTalk offers dedicated product demos for
TechSoup organizations 4 times per week.
For more information: www.techsoup.org/readytalk
Please complete the post-event survey that will
pop up once you close this window.
45