Transcript Special Document Formats, Columns, Styles, & Outlines

Special Document
Formats, Columns,
Styles, & Outlines
Karen G. Carter
Carter Moyers School of Education
Objectives
• To create documents
enhanced by adding
special formats, layouts,
and styles.
• To become familiar with
Microsoft Word’s
document formats and
styles.
Building a Newsletter
• Utilize WordArt
– A feature that applies combination of decorative
formatting to text, including shadows, reflections,
and 3-D formats.
• Click the Insert Tab
– Text Group
– WordArt
Adding Some Style ~ Shape
• Click anywhere within the Smart Art
• The Format Ribbon will open
• Click the Down Arrow of the
Change Shape
• Review all the shapes
available
– This will change the shape
of the WordArt title.
Adding Some Style ~ Outline
• Click Shape Outline down
arrow
• This will change the color,
width, and line style for
the outline of the shape.
Adding Some Style ~ Fill
• Click the Shape Fill down arrow
– filled with the new color
• Click in the Size Group
– Increased in
size for
enhanced
readability
Adding Some Style ~ Shadow
• Click the Shadow Effects down arrow
– A shadow is applied to
the perspective shadow
blends the shadow
toward the background.
• Note:
It is possible to wrap text around
WordArt, or position it on the page in the
same way that you can wrap text around
a graphic. Utilize the buttons within the
Arrange group to achieve the style you wish
to create.
Adding Some Style ~ Spacing
• Within in the Text Group, click the Spacing
down arrow:
– The Spacing feature
enables you to specify
how much space
should be applied
Text Modification
between the WordArt
Even Height
letters.
Description
Used to make the height of all letters—both
uppercase & lowercase—in the WordArt shape the
same.
Vertical Text
Used to stack the WordArt text vertically on top of
each other
Align Text
Used to set the alignment of multiline text within the
shape.
Adding Lines
• Click on the Insert Tab
– In the Illustrations Group, select Shapes
– Click the Line button.
– Position the + pointer at the insertion point, press
and hold the shift key (this will provide a straight
line).
– Once the line is set, notice the new ribbon
(Drawing Format) will appear. This ribbon
provides options for color, thickness, and other
effects.
Line Formatting
• Begin on the Format Tab
• Use the Shape Outline
button, to change
– Color
– Weight
Inserting a Column Break
• Insertion Point is Key
• Ensure Layout Tab is active,
click Breaks down arrow
• Review list to the right for
complete description of the
Break Gallery
Creating Multicolumn Docs
• Insertion Point Placement (Be sure to select all
the text you wish to format into columns)
• Click the page Layout tab
• Click the Columns, choose “3”
– Note: The more columns
inserted, the narrower
the columns will be on
the page.
Multicolumn Formatting
• Click the page layout tab
• Click the Columns, then
More Columns
• Columns Dialog box can:
– Set # of columns
– Width
– Spacing between columns
Adding Pictures/Graphics
• Click the Insert Tab
• Click the Desired button for:
– Picture, Clipart, Photo Album,
Shape, SmartArt of Chart
• Resize the picture/graphic by using
the resizing handles.
– Note: You must click on the picture/graphic to see
the handles.
Text Alignment in Columns
• Click the page Layout Tab
• Click The Breaks button
• Select Continuous
Columns are usually balanced on the first page,
but if the text moves to the second page, the
columns may display unevenly. Columns can be
balanced by inserting a continuous section break
at the end of the text.
Adding Text
Use the Find Option with
the Home Ribbon to
locate the sentence.
Insert: Additional Text
Information.
Insertion point is after the
sentence: It needs
moderate watering.
Special Formatting ~ Border
• Borders can be added
to provide a visual cue
to the viewer or to
draw attention to the
text.
This will add a border in the Box style
around the entire paragraph just inserted.
Special Formatting
• Header Horizontal Lines
– Click the Home tab
– Click the Borders button arrow
– Click the Horizontal Line
• Format Horizontal Lines
– Right-click the line
– Click Format Horizontal Line
• Height
• Color
• Alignment
Adding Page Color
• Click the Page Layout
tab
• Locate the Page
Background group,
click the Page Color
button.
Color with Fill Effects
• Click on the Page Layout
Tab
• Click the Page Color button,
then Fill Effects
• The Fill Effects dialog box
opens
–
–
–
–
Gradient
Texture
Pattern
Picture
Shading a Paragraph
• Locate a paragraph with the border
• Ensure the insertion point is inside the
paragraph
• Click the Home tab, within the Paragraph
Group
• Click the Shading button arrow
Special Character Formats
• Color of text can add emphasis and make the
text stand out…
– Simply select any text you
wish to highlight
– Click the Font Color button
arrow
– Apply any enhancement
– Apply any Font Effect
– Highlight Color button arrow
Use SmartArt Drawing Tools
SmartArt is a graphical representation of
information used to illustrate a process, cycle, or
relationship. It can also be used to display lists
of information in a professional-looking manner.
SmartArt is a useful way to explain difficult
concepts visually and break up the amount of
text on a page.
Use SmartArt
On the second page, place the
insertion point at the bottom of the
second column by clicking immediately
after the period that follows the word
plants.
Use SmartArt Drawing Tools
• Click the Insert tab
• Click the SmartArt
• Within the SmartArt Gallery:
Locate the
Relationship
Gallery = choose:
Converging
Radial
Click OK
Use SmartArt Cont’
Click the small arrows to display the “Type your text
here” box
Click in the first bulleted level & type:
Watering Tips
Click in the second bulleted level & type:
Watering frequency varies by species
Drip watering may cause shallow roots
Deep soak plants every 1 to 4 weeks
The frequency of deep watering depends on the age of
the plant
Formatting
•
•
•
•
Click a graphic shape
Click the Format tab
Change shape button
Change size by:
Formatting SmartArt
• Ensure the entire SmartArt is selected (not an
individual part/object)
• Click Design Tab
• Click the More button within
the Layouts Group
• Choose a SmartArt Graphic
Formatting SmartArt
• Click the Design tab, Layouts Group, click the
More button.
• Click List
• Click Vertical Box List
Formatting SmartArt
• Click near the left
edge of the Smart
Art. (Get all of the
graphic)
• SmartArt Styles
Group
• Under 3-D, click
Sunset Scene
Formatting SmartArt
Click the Change Colors button, click the second
color Colorful Range—Accent Colors 2 to 3
• Click the part of the
SmartArt that
contains the bulleted
list.
• Click the Format tab
• Click the Shape Fill,
click Olive Green
Accent 3, lighter 40%
Formatting SmartArt (cont.)
• In the SmartArt Styles Group, click the More
button
• Several Choices will appear
• Be sure to use complementary colors
Review & Conclusion
• Development of Newsletter
• Formatting title, columns, text, & background
• Inserted horizontal lines, borders, pictures &
SmartArt
• Had Fun!
Questions?